Team:Volunteers

Volunteers
Team:Volunteers is responsible for managing the angels during the Event.
1st line contacts:	Okarin
Is an exclusive team:	Yes
Contact e-mail:	volunteers@why2025.org
Team members wanted:	2
Responsible for:
IRC:	#why2025-volunteers
Contact at projectleiding:	NancyBeers

Team Members

Okarin

Xu

Igel

Marjolein

Jasper

We have vacancies!

What would WHY2025 be without angels, all the volunteers that help make camp perfect?

Help us help them so they can have fun helping at camp :)

To make this happen, we need to set up all kind of things, there is fun stuff for everyone. For instance, we need coordinators during the event. You can help with setting up Heaven, the place where angels can meet. We arrange food and drinks for angels, so we are setting up a complete kitchen and catering. The Engelsystem needs to be ready and filled with shifts so angels can register and select tasks. And much more.

Most importantly we want angels to have a great time helping out all the other teams during camp. Interested? Need more info? Contact Okarin or sent an email to volunteers@why2025.org

Projects

• Heaven
• Safety_Vests
• Angelsystem
• Angel_Care
• Water_Bottles
• Angel_Badges
• Angel_Shirts
• Recruitment
  • Landingpage Angel (How to become an Angel)
  • Shifts Guidelines
  • Angel_Guide
  • Volunteering_Guide
  • recruitment poster

Shared Projects

• Accessible volunteer shifts: Team:Accessibility
• Heaven decoration: Team:Deco
• Angel shifts for minors: Team:Family

Subproject making shifts for Engelsystem

• Shifts for teams in Engelsystem
• Buildup Teardown Volunteer Capacity

Meetings

https://meet.why2025.org/why-volunteers

• 1st Apr 2025 20:00
• 16th Apr 2025 20:00
• 1st May 2025 20:00
• 16st May 2025 20:00
• 2nd Jun 2025 20:00
• 12nd Jun 2025 20:00

Past dates:

• 28th Aug 2024 20:00
• 25th Sep 2024 20:00
• 29th Oct 2024 20:00
• 26th Nov 2024 20:00
• 25th Dec 2024 (cancelled)
• 6th Jan 2025 20:00
• 21th Jan 2025 20:00
• 5th Feb 2025 20:00
• 14th Feb 2025 19:00
• 20th Feb 2025 20:00
• 7th Mar 2025 19:00 (Brainstorm session tasks)
• 17th Mar 2025 20:00

Roles

Before the event

• Indexing orga vacancies
• On-boarding new organization members
• Planning heaven's amenities
• Planning shifts
• Talk to teams about volunteer needs
  • Help teams structure their needs in shifts
• Setting up Engelsystem
• Entering shifts in the Engelsystem

During the event

• Recruit volunteers
• Optimize on-boarding experience
• Match volunteers to tasks and shifts:
  • Provide teams that have things that need doing with people to do it
  • Provide people with spare time with things to do
  • Try to optimize fun and efficiency by directing people towards tasks that fit their skills
• Schedule volunteers and inform volunteers about what’s expected from them
• Take care of the volunteers
  • Provide basic life necessities to volunteers that help out for more than just a few hours, e.g. food and drinks.
  • Express gratitude towards volunteers, e.g. by awarding goodies (t-shirts) and good food
• Manage volunteers on site from early build-up to late tear-down
• Schedule volunteer assignments according to priorities indicated by build-up, tear-down, and PL
• Keep a pool of volunteers available for unplanned ad-hoc tasks.
• Manage the Engelsystem

Design work

• A recruitment poster design to recruit more Orga/volunteers (ASAP)
• An angel safety vest design for the Safety_Vests.
• An angel lanyard design for the Angel_Badges.
• An angel t-shirt design for the Angel_Shirts.
• A design to print on the Water_Bottles.