Team:PartyArea

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Revision as of 00:31, 6 March 2025 by Inframan (talk | contribs)
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PartyArea
1st line contacts: Aim, Inframan, Xenobyte
Is an exclusive team: Yes
Contact e-mail:
Responsible for:
Contact at projectleiding: Netsmurf

Team Members

What we do?

The Team:PartyArea is an exciting addition to the Why 2025 hacker event, designed to provide a vibrant and immersive experience for attendees. As a space where technology, music, and creativity come together, the party area aims to foster networking, relaxation, and entertainment after an intense day of hacking, discussions, and workshops.

Members
Username Previously involved Role
PsychiC
Inframan
Aim
Hobbybob
Netsmurf
User:Mike
Xenobyte
 Yes Stage support
Yes Team lead
Yes Team lead
Yes Fire master & Special FX
Yes Contact at projectleiding
Yes Fire professor
Yes Nerd

How to contact us

  • Signal -> @Xenobyte.93
  • Signal -> @inframan.42

Goals and Vision

  • Immersive Experience: Combining electronic music, light shows, and interactive installations to create an unforgettable atmosphere.
  • Community Building: Providing a space where hackers, tech enthusiasts, and creatives can meet and connect in a more relaxed setting.
  • Sustainability: Reusing infrastructure from the previous event to reduce waste and optimize resources.

Who are we looking for?

We are looking for volunteers, artists, and sponsors to help bring this vision to life. If you're interested in contributing, whether as a performer, technician, or organizer, please reach out to us!

We are specifically looking for people with experience in:

  • Stage building
  • Audio
  • Video
  • Lighting
  • You?

Activities

Last time we did:

  • Silent Disco
  • Music -> together with music team
  • Guest Artists

Finance/Budget

Our previous budget/finance sheet is on google drive. If you want/need access, please ask us.

We are in the progress of making the final budget.

We need budget for:

  • Stage -> already arranged by Netsmurf.
  • Audio -> make a list for podium to be order via SpykerSound
  • Video -> to be discussed if needed, idea is to have a moviescreen at somewhere arcade-bar (tbd who does this)
  • Lighting -> we have to make a list for lights to be ordered via SpykerSound (ask Emiel/Nanne)
  • Music -> via Team Entertainmant (Erik), who will contact artists/DJ's
  • Deco -> ask Team Flags for input for how to make banners for the stage.

Stage:

We are exploring the possibility of taking over the stage setup from the Liquicity Festival, which takes place just before Why 2025. While we will have access to the stage itself, all equipment will be removed, meaning we will need to install our own sound and lighting systems. This allows us to customize the setup to best fit our needs while still benefiting from an existing stage structure.

Prepare event

  • We need to contact Team:Bar to make arrangements for bar/foodcourt around party-area.
  • We need to contact Team:Terrain to make sure village Area42/DIVD is somewhat near partyarea, to best support it.
  • We need to contact Team:Deco for banners and the decoration.
  • We need to contact Team:Permits for permit check.
  • We need to contact Team:Productiehuis for the needed materials.
  • We need to contact Team:NOC for network.
  • We need to contact Team:Safety-Fire for the flamethrowers and fire security.
  • We need to contact Team:NUTS for power.
  • We need to contact Team:Cohesion
  • We need to contact Team:Projectleiding
  • We need to contact Team:Sponsors
  • We need to contact Team:Entertainment

Buildup

  • We need to work together with Team:Bar to make arrangements for bar/foodcourt around party-area.
  • We need to work together with Team:Deco for banners and the decoration.
  • We need to work together with Team:Productiehuis for the needed materials.
  • We need to work together with Team:Moebelhaus for furniture.
  • We need to work together with Team:NOC for network.
  • We need to work together with Team:Safety-Fire for the flamethrowers and fire security.
  • We need to work together with Team:NUTS for power.
  • We need to work together with Team:Safety-First-AID.
  • We need to work together with Team:Safety-Security
  • We need to work together with Team:Cohesion

During event:

  • We need to work together with Team:Entertainment for making an evening program with team Music, what is needed, where to publish program, etc
  • We need to work together with Team:Safety-Security
  • We need to work together with Team:Safety-First-AID.
  • We need to work together with Team:Cohesion
  • We need to work together with Team:Content for 1 day visitors (artists) we would like to arrange access and transport. Dduring the day * what could we do with a podium, also, kids karaoke? kids dance lessons?

Tear down

  • We need to work together with Team:Bar.
  • We need to work together with Team:Deco.
  • We need to work together with Team:Productiehuis for the needed materials.
  • We need to work together with Team:Moebelhaus for furniture.
  • We need to work together with Team:NOC for network.
  • We need to work together with Team:NUTS for power.
  • We need to work together with Team:Cohesion

After event and tear down

  • We need to review event together with Team:Cohesion
  • We need to review event together with Team:Projectleiding
  • We need to review event together with .....


Meeting 2024-04-24:

kickoff meeting with: Harm, Frank, Dennis, Jeroen

Meeting2025-01-31

with: Jeroen, Arjen, Dimitri, Harm

Meeting 2025-02-14 - 2025-02-16

Meeting: Hacker Hotel 2025 15-02 15:44 

* Stage waiting for ok.
* Audio -> Mac
* middelgroot band
* 2 dj's
* licht spullen? Spykersound
* av technicus
* licht technicus
* video technicus? nu niet in planning
* extra post-it's voor Jeroen.
* emiel bart - licht
* entertainment -> Erik
* stroom behoefte
* eigen geluidsman met de bands.
* nanne kan bijstaan met licht
* opbouwen manitoe en hoogwerker nodig.
* bar eigen mengtafel die wel mee kan draaien met podium

Meeting with Moen/Deco 

* Team Deco can not really help us, advise is to ask team flags/huisstijl for banners for the podium.


Meeting 2025-03-05 22:00 Meeting notes

* voorstel rondje
* Zorgen over partyarea indeling
* Apparatuur bestellen bij Spykersound
* Waar staan we met entertainment
* Nieuwe volunteer Anouk
* Wat loopt er qua entertainmant, update
* Bestellijst AV voor Spykersound, wie wordt owner van deze lijst
* Voorlopig programma/capabilities maken met doorloop
* Wat is het budget voor Entertainment
* Wat is het budget voor podium
* 

* Entertainment
* Silent disco 2 (of meer) dj's (o.a. Gérard)
  * ter plekke inschrijven, van tevoren bekendheid aan geven
  * DJ Workshop 
  * Junior DJ Workshop
  * Silent disco streamen (lag) en via eigen headset luisteren
  * Groot scherm voor evt games of b.v. Bytemusic battle.
  * Jam sessies (wie gaat dit aansturen?) 
    Chris kan wel wat vrijwilligen. 
    Erik gaat 't "aansturen"
    * voorstel om dit op een kleiner podium te doen
    * "Karaoke bar" -> team bar?
      * wie regelt de karaoke? -> team bar
      * overleggen met team bar om evt in de karaoke bar te "jammen"
      * 

* Comedy 
  * Fabian Franciscus 
  * Arjen Lubach (wie kent 'm?)
  * Yunus Aktas   

* Bands
  * Entertainment:
  - Sad but tribute band (Metallica tribute) 		    
  - Ambrassband (Slavic, not yet confirmed)		    
  - Carolina reapers (Rage against machine)		    
  - Permission to land (80s classicRock, not yet confirmed)   
  - Sound engineer (Randy van Dijk)			    
  - Head sets	(silent disco)	
  - LookMamNoPC

-> riders doornemen -> apparatuur te bestellen/huren -> budget
(Erik)

 * Art
   * Symphony of fire
   * Mike/Burnerart
   * Burn the "Privacy?"

 * Bestellijst AV voor Spykersound (Arjen met hulp van Anouk/Erik/Randy) 
   * Bestelling moet naar Productiehuis
   * Randy moet er een blik op werpen

 *  Lasers & Flames
   * Steigerbouw etc.
   * lasers uitlijnen 
   * Risico analyse Party-area / Podium / flames /etc
   * Constructie berekening (via event Liquicity voor WHY?)
   * Tekeningen Liquicity komen wss in mei 2025

 * Lights
   * wie maakt lichtplan etc.
     

 * Budget
   * Headsets 800 euro per dag (200 headsets)
   *

Todo

* Bestellijst Spyker -> Arjen+Erik+Anouk+Randy
* Risico analyse Party-area / Podium / flames /etc (voorlopig Anouk + hulp)
* Contact Production house on needed materials
* Contact team Bar/Food to make arrangements for bar/foodcourt around party-area
* Contact team Power about requirements for the stage
* Make sure village Area42/DIVD is somewhat near partyarea, to best support it.

* Create list of needed volunteers (build, break, AV volunteers)

* Ask for permits for buildup (So we can easily come on and off the terrain
* When artists are visiting, make sure the are "on the list"
* Contact team safety on fire/lasers etc.

Done

* Contact all the teams we need. Hacker Hotel is in 2 weeks, this would be good to look arround.
* Harm to do handover to Arjen
* Contact team Deco
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