Team:PartyArea

PartyArea
1st line contacts:	Aim, Inframan, Xenobyte
Is an exclusive team:	Yes
Contact e-mail:
Responsible for:
Contact at projectleiding:	Netsmurf

What we do?

The Team:PartyArea is an exciting addition to the Why 2025 hacker event, designed to provide a vibrant and immersive experience for attendees. As a space where technology, music, and creativity come together, the party area aims to foster networking, relaxation, and entertainment after an intense day of hacking, discussions, and workshops.

Members

Username	Previously involved	Role
PsychiC Inframan Aim Hobbybob Netsmurf User:Mike Xenobyte	Yes	Stage support
	Yes	Team lead
	Yes	Team lead
	Yes	Fire master & Special FX
	Yes	contact at projectleiding
	Yes	Fire professor
	Yes	nerd

How to contact us

• Signal -> @Xenobyte.93
• Signal -> @inframan.42

Goals and Vision

• Immersive Experience: Combining electronic music, light shows, and interactive installations to create an unforgettable atmosphere.
• Community Building: Providing a space where hackers, tech enthusiasts, and creatives can meet and connect in a more relaxed setting.
• Sustainability: Reusing infrastructure from the previous event to reduce waste and optimize resources.

Who are we looking for?

We are looking for volunteers, artists, and sponsors to help bring this vision to life. If you're interested in contributing, whether as a performer, technician, or organizer, please reach out to us!

We are specifically looking for people with experience in:

• Stage building
• Audio
• Video
• Lighting
• You?

Activities

Last time we did:

• Silent Disco
• Music -> together with music team
• Guest Artists

Finance/Budget

Our previous budget/finance sheet is on google drive. If you want/need access, please ask us.

We are in the progress of making the final budget.

We need budget for:

• Stage
• Audio
• Video
• Lighting
• Music
• Deco

Stage:

We are exploring the possibility of taking over the stage setup from the Liquicity Festival, which takes place just before Why 2025. While we will have access to the stage itself, all equipment will be removed, meaning we will need to install our own sound and lighting systems. This allows us to customize the setup to best fit our needs while still benefiting from an existing stage structure.

Prepare event

• We need to contact Team:Bar to make arrangements for bar/foodcourt around party-area.
• We need to contact Team:Terrain to make sure village Area42/DIVD is somewhat near partyarea, to best support it.
• We need to contact Team:Deco for banners and the decoration.
• We need to contact Team:Permits for permit check.
• We need to contact Team:Productiehuis for the needed materials.
• We need to contact Team:Moebelhaus for furniture.
• We need to contact Team:NOC for network.
• We need to contact Team:Safety-Fire for the flamethrowers and fire security.
• We need to contact Team:NUTS for power.
• We need to contact Team:Cohesion
• We need to contact Team:Projectleiding
• We need to contact Team:Sponsors

Buildup

• We need to work together with Team:Bar to make arrangements for bar/foodcourt around party-area.
• We need to work together with Team:Deco for banners and the decoration.
• We need to work together with Team:Productiehuis for the needed materials.
• We need to work together with Team:Moebelhaus for furniture.
• We need to work together with Team:NOC for network.
• We need to work together with Team:Safety-Fire for the flamethrowers and fire security.
• We need to work together with Team:NUTS for power.
• We need to work together with Team:Safety-First-AID.
• We need to work together with Team:Safety-Security
• We need to contact Team:Cohesion

During event:

• We need to work together with Team:Entertainment for making an evening program with team Music, what is needed, where to publish program, etc
• We need to work together with Team:Safety-Security
• We need to work together with Team:Safety-First-AID.
• We need to work together with Team:Cohesion
• We need to work together with Team:Content for 1 day visitors (artists) we would like to arrange access and transport. Dduring the day * what could we do with a podium, also, kids karaoke? kids dance lessons?

Tear down

• We need to work together with Team:Bar.
• We need to work together with Team:Deco.
• We need to work together with Team:Productiehuis for the needed materials.
• We need to work together with Team:Moebelhaus for furniture.
• We need to work together with Team:NOC for network.
• We need to work together with Team:NUTS for power.
• We need to work together with Team:Cohesion

After event and tear down

• We need to review event together with Team:Cohesion
• We need to review event together with Team:Projectleiding
• We need to review event together with .....

Meetings

2024-04-24: kickoff meeting with: Harm, Frank, Dennis, Jeroen

2025-01-31 meeting with: Jeroen, Arjen, Dimitri, Harm

Next meeting: Hacker Hotel 2025 to be announced.

Todo

* Contact all the teams we need. Hacker Hotel is in 2 weeks, this would be good to look arround.
* Create list of needed volunteers (build, break, AV volunteers)
* Harm to do handover to Arjen
* Contact Production house on needed materials
* Contact team Deco
* Contact team Bar/Food to make arrangements for bar/foodcourt around party-area
* Contact team Power about requirements for the stage
* Ask for permits for buildup (So we can easily come on and off the terrain
* When artists are visiting, make sure the are "on the list"
* Contact team safety on fire/lasers etc.
* Make sure village Area42/DIVD is somewhat near partyarea, to best support it.