Team:PartyArea
| PartyArea | |
|---|---|
| 1st line contacts: | Aim, Inframan |
| Is an exclusive team: | Yes |
| Contact e-mail: | |
| Responsible for: | |
| Contact at projectleiding: | Netsmurf |
What we do?
The Team:PartyArea is an exciting addition to the Why 2025 hacker event, designed to provide a vibrant and immersive experience for attendees. As a space where technology, music, and creativity come together, the party area aims to foster networking, relaxation, and entertainment after an intense day of hacking, discussions, and workshops.
| Username | Previously involved | Role |
|---|---|---|
| Yes | Stage support | |
| Yes | Team lead | |
| Yes | Team lead | |
| Yes | Fire master & Special FX | |
| Yes | contact at projectleiding | |
| Yes | Fire professor | |
| Yes | nerd |
How to contact us
Signal -> @Xenobyte.93 Signal -> @inframan.42
Goals and Vision
- Immersive Experience: Combining electronic music, light shows, and interactive installations to create an unforgettable atmosphere.
- Community Building: Providing a space where hackers, tech enthusiasts, and creatives can meet and connect in a more relaxed setting.
- Sustainability: Reusing infrastructure from the previous event to reduce waste and optimize resources.
Who are we looking for?
We are looking for volunteers, artists, and sponsors to help bring this vision to life. If you're interested in contributing, whether as a performer, technician, or organizer, please reach out to us!
We are specifically looking for people with experience in:
- Stage building
- Audio
- Video
- Lighting
- You?
Activities
Last time we did:
- Silent Disco
- Music -> together with music team
- Guest Artists
Finance/Budget
Our previous budget/finance sheet is on google drive. If you want/need access, please ask us. We are in the progress of making the final budget.
We need budget for:
- Stage
- Lights
- Music
- Deco
Stage:
We are exploring the possibility of taking over the stage setup from the Liquicity Festival, which takes place just before Why 2025. While we will have access to the stage itself, all equipment will be removed, meaning we will need to install our own sound and lighting systems. This allows us to customize the setup to best fit our needs while still benefiting from an existing stage structure.
Lights
We need to contact team Production house for the needed materials
Music
We need to contact Team:Entertainment for music.
Deco
We need to contact Team:Deco for the decoration.
Terrain
We need to contact Team:Bar to make arrangements for bar/foodcourt around party-area.
Buildup:
For buildup we need:
During event:
During the even we need:
Teams we need to talk to
- Terrain
Afstemmen waar we komen te staan
- Horeca
Afstemmen stretchtenten
- Deco <3
Banners + aankleding
- Power
- Network
- Lighting
- Content
during the day what could we do with a podium, also, kids karaoke? kids dance lessons?
- Moebelhaus
Afstemmen wat we daar kunnen bestellen
- Permits
permit for laser permit for fire permit for drones?
- Music
make an evening program with team Music, what is needed, where to publish program, etc
- Speakerdesk/Ticket & Entrance
For 1 day visitors (artists) we would like to arrange access and transport
- Fire
Team fire probably wants to know about our setup
- Productiehuis
We will rent as much as we can and is needed together with productiehuis
- Security
For the late evenings and "kleine uurtjes" we probably wants some sfeerbeheer :-)
- First-AID
Again, probably team First-AID will probably want to know what fire/laser shows will be there, and how safe things are.
Meetings
2024-04-24: kickoff meeting with: Harm, Frank, Dennis, Jeroen
2025-01-31 meeting with: Jeroen, Arjen, Dimitri, Harm
Next meeting: Hacker Hotel 2025 tba
Todo
* Contact team music * Create list of needed volunteers (build, break, AV volunteers) * Harm to do handover to Arjen * Contact Production house on needed materials * Contact team Deco * Contact team Bar/Food to make arrangements for bar/foodcourt around party-area * Contact team Power about requirements for the stage * Ask for permits for buildup (So we can easily come on and off the terrain * When artists are visiting, make sure the are "on the list" * Contact team safety on fire/lasers etc. * Make sure village Area42/DIVD is somewhat near partyarea, to best support it.