Team:Parking/Meeting-2024-09-07

Parking/Meeting-2024-09-07
Name	Team:Parking meeting 2024-09-07
StartDate	2024-09-07 14:00:00
EndDate	2024-09-07 18:00:00
Where	https://hackalot.nl
Team	Parking

Agenda

• TBD

Minutes

• Status: DRAFT User:Rixvet

• Scoping of tasks:
  • Guiding vehicles for village build-up
  • Park vehicles in safe way
  • Ensure no traffic jams on public entrance roads
  • Support Kiss-and-Ride places
  • Luggage unloading areas
  • (Optional) Provide Electric charging points
  • Provide temporary night-parking (when parking is closed)
  • Provide temporary parking for VIP (e.g. external speakers, press and other officials)

• Assumptions:
  • No sleeping in cars allowed -> will be checked by Security
  • Only whole day event tickets
  • No campers on the parking
  • Permit pass-through cars are sufficiently marked.
  • Signs on public roads will be part of permit
  • Road to horse farm needs to remain open
  • No helipad required on parking area
  • List of people allowed for VIP parking is provided in advance and will be picked off after announcement to respective team via radio.

• Timing estimates:
  • Build-up of parking area: 1d (4 people)
  • Tear-down of parking area: 1d (4 people)

• Initial budget is due next week
• Routing legal requirements unclear, Team:Security will have meeting with municipality next week.
• No maps available yet
• Terrain available (east of entrance), first estimates of ground conditions are 'fair'.

• Time Schedule:
  • T-2: parking & Village field buildup
  • T-1: parking & Village field buildup
  • T0: parking & Luggage from Parking -> Field
  • T3: Luggage from Field -> Parking
  • T4: Luggage from Field -> Parking

• Availability:
  • [

• Will also take a look at logistics entrance, how-ever primary responsible will be Team:On-site transportation. Gate people at logistics gate should be Team:Security.

• People needed at:
  • 2 Wagenweg west side (logistics gate)
  • 2 Wagenweg east side
  • 2 Parking
  • 3-4 extra during T-1 and T0.
  • 2 Round-a-bound (professional)

• Stuff required:
  • Toilet
  • Tent (semi-open)
  • Chairs
  • Table
  • Fridge
  • DECT
  • WiFi
  • 3-5 Radio's

• • 3 mobile lighting towers

• Externals:
  • Help-for-hire not reliable, preferred more skilled specialized crew. Like security company for gate and professional traffic controllers.
  • Help-for-hire needs permanent guidance and control if used.
  • Need to be able to talk English.

• Scoping:
  • Emergency routes unclear