Team:Parking

From WHY2025 wiki
Jump to navigation Jump to search
Parking
The parking team is responsible for getting cars to their VIP parking spots and helping people get to the field using their car, but saving it for the days during the event itself.
1st line contacts: Rixvet
Is an exclusive team: No
Contact e-mail: parking@lists.why2025.org
Responsible for:
IRC: #WHY2025-parking
Contact at projectleiding: Netsmurf

Team Members

Rixvet
Konmei
Leyrer

Introduction

Making parking awesome once more.

All cars need to stay off the field during the event, so we need some orderly parking for the cars during the event.

This team takes care of all your VIP parking needs.

This team is looking for team members : Vacancy !!

Meetings

Scope

  • Park vehicles in safe way, supporting
    • Kiss-and-Ride places
    • temporary parking for VIP during event days (e.g. external speakers, press and other officials)
    • temporary night-parking (when parking is closed)
  • Ensure no traffic jams on public entrance roads
  • Luggage unloading areas
  • (Optional) Provide Electric charging points
  • Queue for people who do not have a parking ticket
  • Preventing cars from entering during event
  • Close collaboration with Villages for village build-up car queues
  • First-point of contact for incoming people and guide them towards their first steps on the terrain.

Timeline Event

  • Timeline
    • T-2: parking buildup & big village field buildup
    • T-1: parking running preliminary & village field buildup
    • T0: parking & luggage from Parking -> Field
    • T1 - T3: regular parking operation
    • T3: luggage from Field -> Parking
    • T4: luggage from Field -> Parking
    • Provide services from 8.00 - 22.00 hours, starting T-1
  • Timing estimates:
    • Build-up of parking area: 1d (4 people)
    • Tear-down of parking area: 1d (4 people)

Open questions (if answered move to Planning / FAQ)

  • Routing legal requirements unclear, Team:Security will have meeting with municipality next week.
  • Emergency routes unclear
  • Arrange tractor as standby for pulling vehicles from the mutt (weather dependent)
  • Find some way for towing (wrongly parked vehicles) - check with https://www.haulo.eu/
  • Amount and type of vehicles required to park.
  • Sizing of guest/speaker and performers parking.
  • Team:Villages Bike angels to guide village vehicles or alternatively fixed position of angels at drop-off points on the field?
  • Should we include Logistics Entrance in scope as well, check with Team:Projectleiding and Team:On-site_transportation
    • Yes => Plan, procedure, communication and scoping?
  • Running baggage service as well?
    • Yes => Gators, volunteers, coordination and pick-up and drop-off locations to be scheduled
  • Parking ticket validation?
    • Yes => Ensure proper tooling via Team:Ticket & Entrance (???) available.
  • Legal requirements with regards to parking planning
    • Heli-pad required first aid
    • Traffic control on public roads required? Permits
    • Fire safety requirements Fire
  • Weight limit of 7,5T for terrain ?
  • electric charging?
  • Amenities on parking - check with PL for confirmation / info
    • Securing vehicles Security
    • Escalation procedures (towing compagnie???)
    • Toilet service
    • Waste bins, check with Waste
    • DECT Service POC (preferred during build-up and tear-down as well)
    • WiFi Service Sysadmin (preferred during build-up and tear-down as well)
    • On-site communication ROC
      • Preferred: During T-1 and T0 also between members of parking/entrance


Planning / FAQs

  • Taxi/Uber service/accommodation required?
    • Yes => Signage and instruction to avoid jams.

Assumptions

  • Parking can be closed during night, no guarding by Team:Parking
  • No sleeping in cars allowed -> will be checked by Team:Security
  • Only whole event parking tickets, no day tickets
  • No campers on the parking
  • Signs on public roads will be part of permit, managed by Team:Security
  • Road to horse farm needs to remain open
  • No helipad required on parking area
  • Parking capacities (based on https://lokaleregelgeving.overheid.nl/CVDR667932/1#bijlage_4):
    • 1200 cars will be parked
    • 2.5m x 4,5m per spot ~ 13.500 m2 (excluding parking roads)
    • Width of complete aisle (angled parking, access road, angled parking) ~ 4m + 5m + 4m ~ 13m
    • This will give you roughly 14 aisles with length of 200 meter (TODO: recalculate later, this seems wrong and make picture)
    • Turns and other heavy use areas might need road plates as well (TODO: calculate)
    • For the heavy-use staging/luggage unloading area you will need roughly 30x20 meter = 600m2 of road plates.
    • Special (bigger) spots for: handicaped, truck, cars with trailers, electric charging (optional)


Requirements for team to function

  • People needed at:
    • 2 Wagenweg west side (logistics gate) - ( xxx EUR/person/day)
    • 2 Wagenweg east side - ( xxx EUR/person/day)
    • 2 Parking ( xxx EUR/person/day)
    • 3-4 extra during T-1 and T0 > use angels.
    • 2 Round-a-bound (professional) - ( xxx EUR/person/day)
  • Externals:
    • Help-for-hire not reliable, preferred more skilled specialized crew. Like security company for gate and professional traffic controllers.
    • Help-for-hire needs permanent guidance and control if used.
    • Need to be able to talk English.


  • Stuff required at parking entrance:
    • Toilet
    • Tent (semi-open)
    • Weather cover for luggage area (weather dependent)
    • Chairs
    • Table
    • Fridge
    • DECT
    • WiFi
    • Ticket scanners (3x)
    • Waste bins


  • Radios
    • 2 radio's for field people
    • 2 radio's for supervisors.
    • 4 radio's for 4 luggage gators.
    • 4 radio's for (external) gate/road people.
    • 1 spare
  • Plates / Ground
    • road-plates on parking for heavy usage areas and turns (??? pieces)
    • road-plates on campsite for temporary parking places for village luggage unloading > maybe a tarp / some cheap pavilion from Action will do, to be checked with team:villages

Todos few weeks before the event

  • People are stressed out on arrival/departure days, instructions should be clear and where possible be given in advance.


Todos shortly before event

  • Printing signs / maps
    • Naming / numbering / function of areas (Taxi/Uber/Shuttle, drop-off labeling on parking ground & on terrain, queues naming / structure in big for cars to read etc.)
    • handout "how to get ticket"
  • Routing to parking: signage and routing instructions to avoid 'vehicles at wrong location overload' (logistics vs. visitors & villages)
  • Handout to parking control angels with instructions about
    • howto validate ticket
    • preventing cars from entering terrain during event
    • special cases / VIPs
    • escalation procedure / problem handling
  • Align permit pass-through cars (vehicles that are allowed to enter the ground during the event) with Team:Projectleiding
  • Check with teams on special visitors & contact options of team during event (radio?)
    • team:sponsors
    • pl for any VIPs
    • team:press ?

Brainstorm

  • Naming with abbriviation WHY
    • Wonderful Hackers Yard
    • Welcoming Hackers Yeh
    • We Handle Yourpark
    • We Herd Yourwheels
    • Weird Heap Haven
    • With Helicopter Yielding
    • Wanderlust Haven Yacht


Background information

Background

  • Meeting with team:safety (firewall) 07.08.2024 [1]
  • Meeting with team:safety (firewall) 21.08.2024 [2]
Retrieved from "https://wiki.why2025.org/index.php?title=Team:Parking&oldid=4417"