Team:Parking

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Revision as of 23:26, 19 November 2024 by Konmei (talk | contribs) (→‎Scope)
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Parking
The parking team is responsible for getting cars to their VIP parking spots and helping people get to the field using their car, but saving it for the days during the event itself.
1st line contacts: Rixvet
Is an exclusive team: No
Contact e-mail: parking@lists.why2025.org
Responsible for:
IRC: #WHY2025-parking
Contact at projectleiding: Netsmurf

Team Members

Rixvet
Konmei
Leyrer

Introduction

Making parking awesome once more.

All cars need to stay off the field during the event, so we need some orderly parking for the cars during the event.

This team takes care of all your VIP parking needs.

This team is looking for team members : Vacancy !!

Meetings

Scope

  • Park vehicles in safe way, supporting
    • Kiss-and-Ride places
    • temporary parking for VIP during event days (e.g. external speakers, press and other officials)
    • temporary night-parking (when parking is closed)
  • Ensure no traffic jams on public entrance roads
  • Luggage unloading areas
  • (Optional) Provide Electric charging points
  • Queue for people who do not have a parking ticket
  • Close collaboration with Villages for village build-up car queues
  • First-point of contact for incoming people and guide them towards their first steps on the terrain.

Timeline Event

  • Timeline
    • T-2: parking & big village field buildup
    • T-1: parking running preliminary & village field buildup
    • T0: parking & luggage from Parking -> Field
    • T1 - T3: regular parking operation
    • T3: luggage from Field -> Parking
    • T4: luggage from Field -> Parking
    • Provide services from 8.00 - 22.00 hours, starting T-1
  • Timing estimates:
    • Build-up of parking area: 1d (4 people)
    • Tear-down of parking area: 1d (4 people)

Open questions (if answered move to Planning / FAQ)

  • angels to guide village vehicles or alternatively fixed position of angels at drop-off points ?
  • Routing legal requirements unclear, Team:Security will have meeting with municipality next week.
  • Emergency routes unclear
  • Arrange tractor as standby for pulling vehicles from the mutt (weather dependent)
  • Find some way for towing (wrongly parked vehicles) - check with https://www.haulo.eu/
  • Amount and type of vehicles required to park.
  • Sizing of guest/speaker and performers parking.


Planning / FAQs

  • Should we include Logistics Entrance in scope as well, check with PL and Team:Off-site transportation
    • Yes => Plan, procedure, communication and scoping?
  • Taxi/Uber service/accommodation required?
    • Yes => Signage and instruction to avoid jams.
  • Running baggage service as well?
    • Yes => Gators, volunteers, coordination and pick-up and drop-off locations to be scheduled
  • Parking ticket validation?
  • Scale capacity to accommodate arriving visitors on T-1 and T0 day.
  • Scale capacity to accommodate leaving visitors on T+4 day.
  • Routing to parking can we 'split' visitors and suppliers easy?
    • No => Signage and routing instructions to avoid 'vehicles at wrong location overload'.
  • People are stressed out on arrival/departure days, instructions should be clear and where possible be given in advance.
  • Amenities should be available for parking and logistics duty, this includes shelter, snacks, drinks, WiFi and toilet.
  • Legal requirements with regards to parking planning
    • Heli-pad required first aid
    • Traffic control on public roads required? Permits
    • Fire safety requirements Fire


  • Assumptions:
    • Parking can be closed during night, no guarding by Team:Parking
    • No sleeping in cars allowed -> will be checked by Team:Security
    • Only whole event tickets
    • No campers on the parking
    • Permit pass-through cars are sufficiently marked
    • Signs on public roads will be part of permit, managed by Team:Security
    • Road to horse farm needs to remain open
    • No helipad required on parking area
    • List of people allowed for VIP parking is provided in advance and will be picked off after announcement to respective team via radio
    • Weight limit of 7,5T for terrain
    • 1200 cars will be parked
      • 2.5m x 4,5m per spot ~ 13.500 m2 (excluding parking roads)
      • https://lokaleregelgeving.overheid.nl/CVDR667932/1#bijlage_4
      • Width of complete aisle (angled parking, access road, angled parking) ~ 4m + 5m + 4m ~ 13m
      • This will give you roughly 14 aisles with length of 200 meter (TODO: recalculate later, this seems wrong and make picture)
      • Turns and other heavy use areas might need road plates as well (TODO: calculate)
      • For the heavy-use staging/luggage unloading area you will need roughly 30x20 meter = 600m2 of road plates.
    • Special (bigger) spots for: handicaped, truck, cars with trailers, electric charging (optional)


  • Amenities on parking
    • Securing vehicles Security
    • Escalation procedures (towing compagnie???)
    • Toilet service
    • Waste bins, check with Waste
    • DECT Service POC (preferred during build-up and tear-down as well)
    • WiFi Service Sysadmin (preferred during build-up and tear-down as well)
    • On-site communication ROC
      • Preferred: During T-1 and T0 also between members of parking/entrance


  • People needed at:
    • 2 Wagenweg west side (logistics gate) - ( xxx EUR/person/day)
    • 2 Wagenweg east side - ( xxx EUR/person/day)
    • 2 Parking ( xxx EUR/person/day)
    • 3-4 extra during T-1 and T0 > use angels.
    • 2 Round-a-bound (professional) - ( xxx EUR/person/day)


    • 3-5 Radio's
    • mobile grass mover (if allowed to mow grass to provide signage/paths organically) ~ 300-500 EUR/piece/week
  • Externals:
    • Help-for-hire not reliable, preferred more skilled specialized crew. Like security company for gate and professional traffic controllers.
    • Help-for-hire needs permanent guidance and control if used.
    • Need to be able to talk English.


Todos shortly before event

  • Printing signs
    • queues naming / structure in big for cars to read
    • numbers for drop-offs on parking ground & on terrain
    • handout "how to get ticket"


Brainstorm

  • Naming with abbriviation WHY
    • Wonderful Hackers Yard
    • Welcoming Hackers Yeh
    • We Handle Yourpark
    • We Herd Yourwheels
    • Weird Heap Haven
    • With Helicopter Yielding
    • Wanderlust Haven Yacht


Background information

Background

  • Meeting with team:safety (firewall) 07.08.2024 [1]
  • Meeting with team:safety (firewall) 21.08.2024 [2]
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