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Team Info[edit]

First line contact(s):
	This field uses autocomplete.
Description: The parking team is responsible for getting cars to their VIP parking spots and helping people get to the field using their car, but saving it for the days during the event itself.
Is an exclusive team:
	Team members in an exclusive team only have responsibilities to this team, and cannot be involved in other teams.
Contact:
	The mailing list of the team (like "Parking@lists.WHY2025.org")
IRC:
	The IRC channel the team uses ("WHY2025-Parking" becomes #WHY2025-Parking)
This team is required for the event: Meaning: without the deliverables of this team the event can not continue. For example: team:power is a requirement for lectures, recording, sanitation and so on. Counter example: a badge is a great add on to the event, but even if it fails, the event can continue safely. Crucial teams contribute to safety, essential services, hygiene, health.
Status: Team has contact information: Meaning: a new volunteer or the existing network of volunteers can easily contact this team and ask questions or status information.
Status: Team has informative wiki page: Meaning: the wiki page of the team details a bit of their plans, how they do it and what they provide to others. It contains who the team members are. This is a treasure trove for next events, as well as a way to streamline information to other teams.
Status: Team has meetings are planned until the event: Meaning: the team is in control and regular meetings / gatherings to check progress, todo's, questions and whatever is relevant to the team. Meetings do not always need to be formal or documented in order to set this checkmark of course.
Status: Team has enough orga-volunteers to function: Meaning: there are enough dedicated people on the team that everyone on the team can enjoy at least two days at the camp without doing anything for this team. The stress level is relatively low because work is shared among team members. Angels are excluded in this metric: note that angels often need training, which also takes time which must be allocated. Examples of what this being unchecked can mean: people are not exclusive to this team and thus cannot guarantee time before and during the event, there are tons of plans but no actual work is planned, performed or managed, people are out of reach, there is no backup for crucial team roles, there is no time allocated to instruct and guide angels. There is no tracking of progress.
Status: the team needs x more members to function
Status: Team has drafted a budget: Meaning: there is a table of expected expenses and projected income. This consists of listing of items, with their price. This does not need to be public, but team:finance must know. If there is no budget, the finance team / board will try to determine one: better to be in control yourself, so allocate, estimate and write it down.
Status: Team has informed team:volunteers: Meaning: if there are any angel requirements, or orga-volunteers needed, team:volunteers is aware of their numbers and needed capabilities. Yes you can search yourself, and you can also get more searching capacity if these numbers and skills are shared.
Contact at projectleiding:

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==Passive Team Members== ==Introduction== Making parking awesome once more. All cars need to stay off the field during the event, so we need some orderly parking for the cars during the event. This team takes care of all your VIP parking needs. This team is looking for team members : [[Vacancies | Vacancy !! ]] == Meetings == {{MeetingOverview|Team=Parking}} == Scope == * Park vehicles in safe way, supporting ** Kiss-and-Ride places ** temporary parking for VIP during event days (e.g. external speakers, press and other officials) ** temporary night-parking (when parking is closed) * Ensure no traffic jams on public entrance roads * Luggage unloading areas * <s>(Optional) Provide Electric charging points</s> * Queue for people who do not have a parking ticket * Preventing cars from entering during event * Close collaboration with [[Team::Villages]] for village build-up car queues * First-point of contact for incoming people and guide them towards their first steps on the terrain. == Timeline Event == * Timeline ** T-2: Parking buildup & big village field buildup -> 1d (4 people) ** T-1 (8.00 - 22.00) Parking running preliminary & village field buildup ** T0 (8.00 - 22.00) : Parking & luggage from parking -> field ** T1-4 (8.00 - 22.00) : Regular parking operation ** T5 (8.00 - 22.00) : Parking & luggage from field -> parking ** T+1 (8.00 - 22.00) : Luggage From field -> parking ** Tear-down of parking area: 1d (4 people) == Open questions (if answered move to Planning / FAQ) == * [[Team:Security]] Routing legal requirements unclear * [[Team:Projectleiding]] Arrange tractor as standby for pulling vehicles from the NL clay and mud (weather dependent) * [[Team:Projectleiding]] Escalation procedures (towing compagnie???) - check with PL for confirmation / info / Find some way for towing (wrongly parked vehicles) - check with https://www.haulo.eu/ * [[Team:Projectleiding]] [[Team:On-site_transportation]] Should we include Logistics Entrance in scope as well ** Yes => Plan, procedure, communication and scoping? * Running baggage service as well? ** Yes => Gators, volunteers, coordination and pick-up and drop-off locations to be scheduled * [[Team:Permits]] Legal requirements with regards to parking planning ** [[Team:Permits]] Traffic control on public roads required- paid by hour When??? Do we meed? ** [[Team:Safety-Fire]] Fire safety requirements * [[Team:Projectleiding]] Weight limit of 7,5T for terrain ? (How are you gonna check cargoletters?) * [[Team:Safety-Security]] Securing vehicles * [[Team:Security]] No sleeping in cars allowed? == Planning / FAQs == * Taxi/Uber service/accommodation required? ** Yes => will be combined with drop-off point for shuttles, signage and instruction to avoid jams. * Only whole event parking tickets, no day tickets - ** Yes => confirmed by PL during onsite meeting 07.09.2024 * EV Charging stations ** Confirmed by team:NUTS 06/2025: will not be available * [[Team:Projectleiding]] Parking can be closed during night, no guarding by [[Team:Parking]] or [[Team:Safety]] - confirmed * Heli-pad not required - confirmed during onsite meeting 07.09.2024 by PL * [[Team:Safety-Security]] Signs on public roads will be part of permit, managed by [[Team:Security]] * Parking ticket validation? ** [[Team:Ticket & Entrance]] will ensure proper tooling available == Assumptions / Calculations == * Parking capacities (based on https://lokaleregelgeving.overheid.nl/CVDR667932/1#bijlage_4): ** 1200 cars will be parked ** 2.5m x 4,5m per spot ~ 13.500 m2 (excluding parking roads) ** Width of complete aisle (angled parking, access road, angled parking) ~ 4m + 5m + 4m ~ 13m ** This will give you roughly 14 aisles with length of 200 meter (TODO: recalculate later, this seems wrong and make picture) ** Turns and other heavy use areas might need road plates as well (TODO: calculate) ** For the heavy-use staging/luggage unloading area you will need roughly 30x20 meter = 600m2 of road plates. ** Special (bigger) spots for: handicaped, truck, cars with trailers, <s>electric charging</s> (optional) == Requirements for team to function == * People needed at: ** 2 Wagenweg west side (logistics gate) - ( xxx EUR/person/day) ** 2 Wagenweg east side - ( xxx EUR/person/day) ** 2 Parking ( xxx EUR/person/day) ** 3-4 extra during T-1 and T0 > use angels. ** 2 Round-a-bound (professional) - ( xxx EUR/person/day) * Externals: ** Help-for-hire not reliable, preferred more skilled specialized crew. Like security company for gate and professional traffic controllers. ** Help-for-hire needs permanent guidance and control if used. ** Need to be able to talk English. * Stuff required at parking entrance: ** Toilet ** Tent (semi-open) ** Weather cover for luggage area (weather dependent) ** Chairs ** Table ** DECT Service [[Team:POC|POC]] (preferred during build-up and tear-down as well) ** WiFi Service [[Team:Sysadmin|Sysadmin]] (preferred during build-up and tear-down as well) ** Ticket scanners (3x) ** Waste bins, check with [[Team:Waste|Waste]] *** Preferred: During T-1 and T0 also between members of parking/entrance * Radios (communicated 2nd of Dec) ** 2 radio's for field people ** 2 radio's for supervisors. ** 4 radio's for 4 luggage gators. ** 4 radio's for (external) gate/road people. ** 1 spare * Luggage transportation needed at T-1,T0 T5,T+1 ** ca. 4 site-Carrier (gator) with capacity to carry luggage, preferred concealed (e.g. https://www.boels.com/nl-nl/huren/aanhangwagen-met-huif-dubbelasser/p/12108) ** ca. 20 wheel-barrows (10 steenkruiwagen & 10 kruiwagens pieces) ~ 30/pcs/week ** ca. 5 platte kar (e.g. https://gecoverhuur.nl/huren/transportmiddelen-huren/platte-transportwagen/) ~ 25/pcs/week * Fencing ** dranghekken licht (~50 pieces) (https://www.boels.com/nl-nl/huren/dranghek-licht-9-spijls/p/13188) 7 EUR/piece/week ** veerstalen pennen (~100 pieces) (e.g. https://www.schrikdraad.net/oranje-veerstalen-paal/) ~ 4 EUR /piece ** flatter-band (1000 - 2000 meter) extra strong quality useful ~ 25 EUR/piece/500M ** bio degradable pegs (500) (e.g. https://www.mowwithus.com/spare-parts-consumables-and-accessories/robot-mower-accessories/auto-mow-biodegradable-pegs-100-pcs) ~ 15 EUR/100pcs ** mobile grass mover (if allowed to mow grass to provide signage/paths organically) ~ 300-500 EUR/piece/week * Plates / Ground ** road-plates on parking for heavy usage areas and turns (??? pieces) ** road-plates on campsite for temporary parking places for village luggage unloading > maybe a tarp / some cheap pavilion from Action will do, to be checked with team:villages * Infrastructure on parking spots ** 3 mobile lighting towers ~ 500 EUR /piece/week - being taken care of by team:NUTS ** <s>(Optional) mobile temporary charging point (e.g. https://www.chargemakers.com/laadpaal-tijdelijk/ boels alternative https://www.boels.com/nl-nl/huren/mobiele-laadpaal-32a-2x11kw/p/12860</s> * Signs ** Large map (plastic map) showing campsite (display of logistics for luggage and transport) ** Poles and plastic signage for temporary traffic management. Geleidebaak ( ???/piece/week) (https://www.boels.com/nl-nl/huren/geleidebaak/p/13011) == Todos few weeks before the event == * People are stressed out on arrival/departure days, instructions should be clear and where possible be given in advance. == Todos shortly before event == * Printing signs / maps ** Naming / numbering / function of areas (Taxi/Uber/Shuttle, drop-off labeling on parking ground & on terrain, queues naming / structure in big for cars to read etc.) ** handout "how to get ticket" * Routing to parking: signage and routing instructions to avoid 'vehicles at wrong location overload' (logistics vs. visitors & villages) * Handout to parking control angels with instructions about ** howto validate ticket ** preventing cars from entering terrain during event ** special cases / VIPs ** escalation procedure / problem handling * Align permit pass-through cars (vehicles that are allowed to enter the ground during the event) with Team:Projectleiding * Check with teams on special visitors & contact options of team during event (radio?) ** Team:Sponsors ** pl for any VIPs ** Team:Press ? == Background information == * Feedback from last event parking [[User:Rixvet#Parkeren]] * Instruction for parking and logistics entrance MCH2022 at [http://rickvanderzwet.nl/nextcloud/index.php/s/cmpqy9F9ngZzFpf Nextcloud rixvet folder MCH2022] Background * Meeting with team:safety (firewall) 07.08.2024 [https://pad.ifcat.org/otbea3L0QSy806ikk43myg] * Meeting with team:safety (firewall) 21.08.2024 [https://pad.ifcat.org/eFXQc6ZAQ-KDmZAFeH9-UQ]

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