Team:On-site Logistics
| On-site Logistics | |
|---|---|
| 1st line contacts: | Manduca |
| Is an exclusive team: | Yes |
| Contact e-mail: | logistics-leads@lists.why2025.org |
| Team members wanted: | NULL |
| Responsible for: | |
| IRC: | #why2025-logistics |
| Contact at projectleiding: | Halcyon |
"NULL" is not a number.
Team Members
Part of Logistics Cluster
Introduction
On-site Logistics is responsible for all transport of materials (not people) on the terrain. We will do this by hand, handcart, bike, golfcart or forklift. We do not transport stuff for villages or visitors. Additionally this team coordinates everything that is rented from Boels.
Logistics operates some heavy material that is potentially lethal. Therefor this is an exclusive team with regard to forklift drivers. This means you can not be in any other team. Forklift drivers are pre-selected, and trained before the event(obliged). Nobody else will be allowed to drive forklifts during the event (tent-builder-companies exempted). Fork-lift drivers are expected to be available from early build-up to late tear-down and the work starts as early as 06:30. This is not the team for you if you like to chill-out until late (although we can accomodate some off-time during the event). As this is a heavy hard working team, we will pay extra attention to your well-being and take good care of you. And you get to drive nice forklifts of course.
Beside drivers we also need some (core-)volunteering hands for some manual lifting, assisting forklift drivers, maintaining safety and/or delivering of small goods by gator.
Global planning
| Day count | Date | Remark |
|---|---|---|
| -10 | Monday 28-7 | Estimated first build-up of LSD. Arival of first forklifts and fences. |
| -9 | Tuesday 29-7 | Start build-up of main facilities? Arrival of large gear |
| -6 | Friday 1-8 | Onsite forklift training |
| -5 | Saturday 2-8 | Full scale build-up. |
| -3 | Monday 4-8 | More strict terrain management will start here. (or tomorrow) |
| 0 | Thursday 7-8 | Clean-up/finish-stuff day |
| 4 | Monday 11-8 | Manduca and Knorrie go flying |
| 5 | Tuesday 12-8 | Afternoon start clear-out of track tents |
| 6 | Wednesday 13-8 | Full scale tear-down |
| 8 | Friday 15-8 | So long and thanks for all the fish |
Boels
Boels is a big rental company supplying us with all the tables chairs fridges we could ever need. (also gators, forklifts, telehandlers, fencing and lights. you name it they rent it)
The compleet orderlist is kept in a google docs file and updated when needed. A deadline for all orders will be set in the future. Please note that at this point in time the orderlist is mostly a copy pasta from MCH2022 and will be updated.
Manduca and fighterx64 are organizing the Boels orders for teams (villages have to go trough Moebelhaus). For the current status check [Boels order]
KAV
KAV is a car rental company we often use for people movers and small trucks.
Shuttle
A total of six vans should be enough. Of which one is usable with wheelchairs. Idea is to use 9 person vans, as people traveling with a train don't have much luggage. Electric is the same price as diesel, so we choose electric :).
Off-site logistics and Moebelhaus
Going to use small trucks for this that can be driven with a B-license. They have a slightly bigger one, but that is more than slightly more expensive. Need two for off-site and one for moebelhaus
- 3 x Bakwagen (€160)
Meetings
| Date | Name | Location | Minutes |
|---|---|---|---|
| 1 august 2024 20:30 | Kick-off meeting | https://meet.hack42.nl/why-logistics | 2024-08-01-Logistics-meeting |
| 5 september 2024 20:30 | The return of the YaYa | https://meet.hack42.nl/why-logistics | 2024-09-05-Logistics-meeting |
| 3 october 2024 20:30 | 'Mo man, 'Mo duck, 'Mo toe! | https://meet.hack42.nl/why-logistics | 2024-10-03-Logistics-meeting |
| 7 november 2024 20:30 | At least we knew there was a meeting | https://meet.hack42.nl/why-logistics | 2024-11-04-Logistics-meeting |
| 5 december 2024 20:30 | Full of expectation our heart beats | https://meet.hack42.nl/why-logistics | 2024-12-05-Logistics-meeting |
| 9 january 2025 20:30 | I remembered to send out reminders! | https://meet.hack42.nl/why-logistics | 2025-01-09-Logistics-meeting |
| 6 february 2025 20:30 | meeting | https://meet.hack42.nl/why-logistics | 2025-02-06-Logistics-meeting |
To Do
| Task | Status | Who | Remarks |
|---|---|---|---|
| Create mailinglists | Done | Manduca | Normal one made, teamleads in progress |
| Plan meetings | Done | Manduca | 1st thursday every month until february |
| Plan Terrain | Open | All | Discussions ongoing. See Team:Terrain |
| Boels planning | Open | Manduca/Fighter | First quote has been processed into the sheet. |
| Request porto’s from Team:ROC | Done | Amount ?? | |
| Contact team Nuts for containers and facility on LSD | Done | Manduca | NUTS will provide them |
| Contact team Terrain with feedback on map | Done | Manduca | Send email and discussed on physical orga meet in Amersfoort |
| Contact team Info with information to share in communication | Done | Manduca | Mail send (be aware of the forklift warning etc) |
| Contact KAV for vans | Open | Manduca | |
| Contact team PL with milestone planning | Open | Manduca | |
Core Team Members
| Username | Previously involved | Drives what? | Role |
|---|---|---|---|
| Manduca | Yes | Forklifts, Telehandlers, Cherrypickers, Cranes and everything else that moves | Cluster and Team Lead |
| FighterX64 | No | Cars and Forklift | Team member |
| Matje | Yes | Forklift | Team member |
| Wheeze NL | Yes | Forklifts, Telehandlers, Cherrypickers, etc. | Team member |
| Knorrie | Yes | Yes | Team member |
| Yaya | No | Cars and Forklift | Team member |
Availaility
Please add your availability:
- AM = Morning
- PM = Afternoon
- Evening = After dinner
- All Day = All Day
| DAY | -8 wo 30 |
-7 do 31 |
-6 vr 1 |
-5 za 2 |
-4 zo 3 |
-3 ma 4 |
-2 di 5 |
-1 wo 6 |
0 do 7 |
1 vr 8 |
2 za 9 |
3 zo 10 |
4 ma 11 |
5 di 12 |
6 wo 13 |
7 do 14 |
8 vr 15 | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Manduca | All Day | All Day | All Day | All Day | All Day | All Day | All Day | All Day | All Day | All Day | All Day | All Day | All Day | All Day | All Day | All Day | All Day | |
| Wheeze_NL | PM/Evening | PM/Evening | No | PM/Evening | PM/Evening | PM/Evening | PM/Evening | PM/Evening | PM/Evening | PM/Evening | PM/Evening | PM/Evening | PM/Evening | PM/Evening | PM/Evening | PM/Evening | PM/Evening | |
| Fighterx64 | All Day | All Day | All Day | All Day | All Day | All Day | All Day | All Day | All Day | All Day | All Day | All Day | All Day | All Day | All Day | All Day | All Day | |
| yaya | AM, PM | AM, PM | AM, PM | AM, PM | AM, PM | AM, PM | AM, PM | AM, PM | PM,Evening | Evening | Evening | Evening | Evening | Evening | All Day | All Day | All Day | |
| Knorrie | Yes | Yes | Yes | Yes | No | Yes | Yes | Yes | Yes | Yes | No | Yes | Yes | Yes | Yes | Yes | Yes |
| Name | Yard Manager | Forklift | Golfcart | Telehandler |
|---|---|---|---|---|
| Manduca | Yes | Yes | No | Yes |
| Wheeze_NL | No? | Yes | Yes | Yes |
| fighterX64 | Yes | Yes | Yes | No |
| yaya | Yes | Yes | Yes | No |
| Knorrie | No (at least not alone) | Yes | Yes | Yes |
Yard Manager:
- Knows what is in the yard (LSD) and where it should go on the field.
- Main point of contact for teams needing our services.
- Steering the people in the field with the above knowledge.
Upcoming meetings
| Name | Start | Location |
|---|---|---|
| 2025-07-06-Logistics-meeting | 6 July 2025 20:30:00 | https://meet.hack42.nl/why-logistics |
Past meetings
| Name | Start | Location |
|---|---|---|
| 2025-06-05-Logistics-meeting | 5 June 2025 20:30:00 | https://meet.hack42.nl/why-logistics |
| 2025-05-01-Logistics-meeting | 1 May 2025 20:30:00 | https://meet.hack42.nl/why-logistics |
| 2025-04-03-Logistics-meeting | 3 April 2025 20:30:00 | https://meet.hack42.nl/why-logistics |
| 2025-03-20-Logistics-meeting | 20 March 2025 20:30:00 | https://meet.hack42.nl/why-logistics |
| 2025-02-06-Logistics-meeting | 6 February 2025 20:30:00 | https://meet.hack42.nl/why-logistics |
| 2025-01-09-Logistics-meeting | 9 January 2025 20:30:00 | https://meet.hack42.nl/why-logistics |
| 2024-12-05-Logistics-meeting | 5 December 2024 20:30:00 | https://meet.hack42.nl/why-logistics |
| 2024-11-04-Logistics-meeting | 4 November 2024 20:30:00 | https://meet.hack42.nl/why-logistics |
| 2024-10-03-Logistics-meeting | 3 October 2024 20:30:00 | https://meet.hack42.nl/why-logistics |
| 2024-09-05-Logistics-meeting | 5 September 2024 20:30:00 | https://meet.hack42.nl/why-logistics |
| 2024-08-01-Logistics-meeting | 1 August 2024 20:30:00 | https://meet.hack42.nl/why-logistics |