Team:On-site Logistics

On-site Logistics
1st line contacts:	Manduca
Is an exclusive team:	Yes
Contact e-mail:	logistics-leads@lists.why2025.org
Team members wanted:	NULL
Responsible for:
IRC:	#why2025-logistics
Contact at projectleiding:	Halcyon

"NULL" is not a number.

Team Members

Manduca

FighterX64

Matje

Wheeze NL / Lennart

Knorrie

Yaya

Part of Logistics Cluster

Introduction

On-site Logistics is responsible for all transport of materials (not people) on the terrain. We will do this by hand, handcart, bike, golfcart or forklift. We do not transport stuff for villages or visitors. Additionally this team coordinates everything that is rented from Boels.

Logistics operates some heavy material that is potentially lethal. Therefor this is an exclusive team with regard to forklift drivers. This means you can not be in any other team. Forklift drivers are pre-selected, and trained before the event(obliged). Nobody else will be allowed to drive forklifts during the event (tent-builder-companies exempted). Fork-lift drivers are expected to be available from early build-up to late tear-down and the work starts as early as 06:30. This is not the team for you if you like to chill-out until late (although we can accomodate some off-time during the event). As this is a heavy hard working team, we will pay extra attention to your well-being and take good care of you. And you get to drive nice forklifts of course.

Beside drivers we also need some (core-)volunteering hands for some manual lifting, assisting forklift drivers, maintaining safety and/or delivering of small goods by gator.

Boels

Boels is a big rental company supplying us with all the tables chairs fridges we could ever need. (also gators, forklifts, telehandlers, fencing and lights. you name it they rent it)

The compleet orderlist is kept in a google docs file and updated when needed. A deadline for all orders will be set in the future. Please note that at this point in time the orderlist is mostly a copy pasta from MCH2022 and will be updated.

order list

Manduca and fighterx64 are organizing the Boels orders for teams (villages have to go trough Moebelhaus). For the current status check [Boels order]

KAV

KAV is a car rental company we often use for people movers and small trucks.

Shuttle

A total of six vans should be enough. Of which one is usable with wheelchairs. Idea is to use 9 person vans, as people traveling with a train don't have much luggage. Electric is the same price as diesel, so we choose electric :).

5 x 9 Personvan (€149)

1 x Wheelchairvan (€239)

Off-site logistics and Moebelhaus

Going to use small trucks for this that can be driven with a B-license. They have a slightly bigger one, but that is more than slightly more expensive. Need two for off-site and one for moebelhaus

3 x Bakwagen (€160)

Meetings

Date	Name	Location	Minutes
1 august 2024 20:30	Kick-off meeting	https://meet.hack42.nl/why-logistics	2024-08-01-Logistics-meeting
5 september 2024 20:30	The return of the YaYa	https://meet.hack42.nl/why-logistics	2024-09-05-Logistics-meeting
3 october 2024 20:30	'Mo man, 'Mo duck, 'Mo toe!	https://meet.hack42.nl/why-logistics	2024-10-03-Logistics-meeting
7 november 2024 20:30	At least we knew there was a meeting	https://meet.hack42.nl/why-logistics	2024-11-04-Logistics-meeting
5 december 2024 20:30	Full of expectation our heart beats	https://meet.hack42.nl/why-logistics	2024-12-05-Logistics-meeting
9 january 2025 20:30	meeting	https://meet.hack42.nl/why-logistics	2025-01-09-Logistics-meeting
6 february 2025 20:30	meeting	https://meet.hack42.nl/why-logistics	2025-02-06-Logistics-meeting

To Do

Task	Status	Who	Remarks
Create mailinglists	Done	Manduca	Normal one made, teamleads in progress
Plan meetings	Done	Manduca	1st thursday every month until february
Plan Terrain	Open	All	Discussions ongoing. See Team:Terrain
Boels planning	Open	Manduca/Fighter	Need to push Boels for first quote
Request porto’s from Team:ROC	Done		Amount ??
Contact team Nuts for containers and facility on LSD	Open	Manduca
Contact team Terrain with feedback on map	Open	Manduca	(name of LSD, LSD trip, Camper places near LSD trip etc)
Contact team Info with information to share in communication	Open	Manduca	(be aware of the forklift warning etc)
Contact KAV for vans	Open	Manduca
Contact team PL with milestone planning	Open	Manduca

Core Team Members

Team Members

Username	Previously involved	Drives what?	Role
Manduca	Yes	Forklifts, Telehandlers, Cherrypickers, Cranes and everything else that moves	Cluster and Team Lead
FighterX64	No	Cars and Forklift	Team member
Matje	Yes	Forklift	Team member
Wheeze NL	Yes	Forklifts, Telehandlers, Cherrypickers, etc.	Team member
Knorrie	Yes	Yes	Yes
Yaya	No	Cars and Forklift	Team member

Availaility

Please add your availability:

• AM = Morning
• PM = Afternoon
• Evening = After dinner
• All Day = All Day

Availaility

DAY	-8	-7	-6	-5	-4	-3	-2	-1	0 2025-08-07	1	2	3	4	5	6	7	8
Manduca	All Day	All Day	All Day	All Day	All Day	All Day	All Day	All Day	All Day	All Day	All Day	All Day	All Day	All Day	All Day	All Day	All Day
Wheeze_NL	PM/Evening	PM/Evening	PM/Evening	PM/Evening	PM/Evening	PM/Evening	PM/Evening	PM/Evening	PM/Evening	PM/Evening	PM/Evening	PM/Evening	PM/Evening	PM/Evening	PM/Evening	PM/Evening	PM/Evening
Fighterx64	All Day	All Day	All Day	All Day	All Day	All Day	All Day	All Day	All Day	All Day	All Day	All Day	All Day	All Day	All Day	All Day	All Day
yaya	AM, PM	AM, PM	AM, PM	AM, PM	AM, PM	AM, PM	AM, PM	AM, PM	PM,Evening	Evening	Evening	Evening	Evening	Evening	All Day	All Day	All Day

Availibility for jobs

Name	Yard Manager	Forklift	Golfcart	Telehandler
Manduca	Yes	Yes	Yes	Yes
Wheeze_NL	No?	Yes	Yes	Yes
fighterX64	Yes	Yes	Yes	Yes
yaya	Yes	Yes	Yes	Maybe?

Yard Manager:

• Knows what is in the yard (LSD) and where it should go on the field.
• Main point of contact for teams needing our services.
• Steering the people in the field with the above knowledge.

Upcoming meetings

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