Team Members
Team
| Username |
Previously involved |
Role
|
|
Yes |
Cluster contact
|
|
Yes |
|
|
No |
|
|
No |
|
|
No |
|
Team Activities
This team will take care of the following activities:
- 1. Furniture organization
- 2. Buildup
- 3. Support during the event
- 4. Teardown
Furniture Organization (preparation before the event starts):
- Furniture planning & ordering:
- Define furniture types that can be ordered and by whom
- Decide on rule sets (e.g. tables & chairs only when ordering a tent)
- Clarify price structure for villages/teams
- Align to be rented furniture amounts with Projectleiding
- Select possible chair/table types
- Setup Pretix system for Participants/Villages
- Align setup with Finance & someone from Pretix Team
- Collect contact information to plan delivery (team names & contact names)
- Collect orders from Pretix system
- Define Voucher process for participant/village orders
- Check payment status of ordered furniture (delivery only for paid orders!)
- Furniture arrival & return:
- Delivery to LSD (Logistic Storage Domain) (date clarification) & return of delivery (date & time)
- Check, if forms exist to accept the furniture
- Plan picture documentation of the stacks at time of delivery
- Clarify if to count the deliveries
- Planning of additional equipment:
- Storing of charge carriers / crates
- Clarify re-use / throwing away of packaging material
- Clarify how to book/request wheel loaders/Gators/transport vehicles
- Check, if other vehicles are available (e.g. VANs, handcarts etc.)
- Angel coordination:
- Create an "angel how to" (if needed)
- Define a helpdesk (if needed)
- Request for angel shifts
- Planning how to distribute/return furniture:
- Distribution logic & collection logic to be defined
- Clarify possible start of furniture delivery & collection (define return date)
- Define use of vouchers
- Organize field plan to map required furniture to the team/assembly/participant location
- Find out delivery/collection hours (e.g. only before sundown, before start of the event etc.)
- Book required vehicles from onsite logistics
- Planning of Documentation:
- Define a documentation method for the handover and re-collection of the furniture + kartents
Meetings