Orga Jitsi September 2024

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Orga Jitsi September 2024
Name Orga Jitsi September 2024
StartDate 2024/09/11 20:00
EndDate 2024/09/11
Where Online
Orga Jitsi September 2024

Monthly meeting for all volunteers.
Meet time: 20:00 UTC+02:00

Meetingnotes here: https://pad.ifcat.org/orgajitsiSEPT2024

Link to Jitsi here: https://meet.hack42.nl/why-meet

Orga Jitsi Date September 11 20.00

https://meet.hack42.nl/why-meet

Monthly meeting for all volunteers.
Meet time: 20:00 UTC+02:00 Orga Jitsi September - 20.00 - 22.00

Agenda:

1. Welcome!

2. PL Update

3. Teams updates

4. Q&A

Meeting minutes

Since we just had Fallfest Saturday September 7th, notes here: https://wiki.why2025.org/Orgameet_Fallfest_2024

This might be a short meeting :) Please update on any new stuff since Saturday :D

<please add your name and team name here (if you are in a team)>

Present:

  • Team:projectleiding : Boekenwuurm, Hp197, NanCYBEeRs, piiindakaas
  • Team:Terrain: Stitch, Rox
  • Team:NOC: Killergeek
  • Team:NUTS: Killergeek, PCMario, Dutchmartin, Marco
  • Team:CTF: Thice, Asby
  • Team:Safety: ArisValeborn
  • Team:Info: Mlijn, Elborro
  • Team:Finance: hp197, Elborro
  • Team:Cohesion: Dany
  • Team:Content: Dany
  • Team:Sysadmin: Xesxen, Splodin, H00913
  • Team:Roc: MrLinux
  • Team:Volunteers: Xu, MyIgel
  • Team:Warehouse: Xesxen
  • IFCAT: Number3
  • Team:Badge: Lukas/Kintaro, Paul/SqyD,
  • Team:Sponsors: H00913, Lukas/Kintaro, Tom,
  • Team:Family: Pikachu
  • Team:Moebelhaus: Lumi
  • Team:Deco: Moem
  • ... you?


1. Welcome! Boekenwuurm says Welcome! 20 people here around 20.00. People are still dropping in. This one is short after Fallfest, so a lot of info has been shared already.

Please do share with us:

  • status of your timelines
  • Status Open vacancies (and put them in the wiki where they can be found by new people) [Vacancies Page](https://why2025.org/Vacancies)
  • Any other cool news to share

Team updates:

Team:Family

Contact with other teams, team content and send new draft to team ROC.

Team:Info

No news since last Saturday. WHYCast Episode0 is planned for coming Friday (WHYDay)

Team:Content

  • CFP is live since Saturday!! https://cfp.why2025.org
  • Chat with Team: Family, they are on board with the inclusion of the Kids track in the CFP and coordinating any content they arrange in Pretalx

Explain it to me like I'm 5, but for real :D Track in coop with team family.

Team:Heralds

   Subteam of Team:Content

Team:Speaker Desk

   Subteam of Team:Content

Team Heralds and speakerdesks will be needing people. There will be a timeline for it :)

Team:Cohesion

No updates since saturday. Go to the notes.

Team:Accessibility

No updates.

Team:Sysadmin

  • Had a team meeting yesterday.
  • No updates currently.

Team:Terrain

Team:Ticket & Entrance

No Updates

Team:Badge

Continuing delivering on time. We received 10 of the ESP32-P4 v0.1 sample chips. 5 pieces for Prototype2 5 pieces for Prototype3 Our BadgeHub Team is having fun. Support Team regarding Documentation and Testing ramping up. Support Team Applications are scheduled for March2025. We are open for new team members.

Team:CTF

- No update, no vacancies, everything is going fine - We have been in contact with Team:Terrain about the CTF tent location, which is going fine as well

Team:On-site transportation

No update. Check out the notes from fall fest.

Team:Off-site transportation

No update, because no team members.

Team:Shuttle

Meeting somewhere coming weeks. Check out the notes from last saturday to find out the latest on team shuttle.

Team:Warehouse

Start letting us know what you need, so we can start building the list of stuff that needs to be in the warehouse.

Be early with your orders, so we can get it as cheap as possible.

Team:Waste

No update. Check out the wiki. They now have 5 people. https://wiki.why2025.org/Team:Waste

Team:NUTS (Power, Lighting and Sanitation)

  • request to team terrain for mapping out ducts, troughs, duikers, zinkers where cables can be pulled trough.

Team:ROC

  • no update, I (MrLinux) am on Holiday until 15/9, I'll answer all the e-mail questions for after 15/9
  • We have a tetra-network day on the 5th of October to test the setup.

Team:Sponsors

  • We are working on an intermediate version of the sponsor brochure, this to inform potential sponsors.
  • We even have a new member for our team.
  • We are planning our next meeting.
  • We will update our wiki
  • The design/huisstijl needs to be finished to finish up the graphic design for the brochure.
  • Piiindakaas is checking with Rizoom, if help is needed. Then PL will help to find the help for brochure team.
  • If anybody knows (of) a (potential) sponsor, please mail sponsor@why2025.org

Team:Finance

No update since Saturday

Team:Music

No updates. Team is in startup mode.

Team:Volunteers

No update since Saturday

Team:Deco

No update since Saturday

Team:Flags

No updates

Team:Huisstijl

Generator will be launched december. Needed: The team is looking for graphical designers or anyone that can use Adobe Creative suite or similar. Vacancy should be put on the wiki.

Team:Merch

No updates

Team:Fire

No update

Team:First-AID

No update

Team:Security

No update

Team:Horeca

We are now two teams, horeca will be Team:Bar and Team:Foodcourt. That was already shared last meeting but Nancy forgot to change it ;)

Team:Bar

There will be four bars in lieu of 3 - one half-bar will be moved into food court Also looking into making a merch beer (or, alternatively, relabelling an exiting one), so cans of beer with the WHY style and logo and etc

Team:Foodcourt

Not much to report, making a plan, getting quotes, starting to plan what is needed to setup the foodcourt.

Team:Moebelhaus

  • Timeline updates:
   * When do we open the moebelhaus shop
       * Mid of March: ~20.03.25
   * When do we close it
       * 2 weeks before the event: 19.07.25
   * When do we order items
       * 6-7 days in advance to the event (depending on tent build up): 02.08.25
       * 3-4 days after the event: 16.08.25

Team:NOC

  • request to team terrain for mapping out ducts, troughs, duikers, zinkers where cables can be pulled trough.
  • and a request for for space to place the datacenter (the "DC", size: portacabin) close by the transform due to also having the fiber connection there close by.

Team:POC

Nothing new

Team:Parking

No updates.

Team:PartyArea

No updates.

Team:Permits

Visited the municipality, we got more information on how to request the permist. We will send out the preregistration tomorrow. We got to know the the administration personal, everything is new to them for this city. We are in good contact with them, which will hopefully help to get the permit.

Dany: we have the register sociale hygiene now: https://www.registersocialehygiene.nl/ note that if your sociale hygiene is from before juli 2023 you need to reconfirm in the new register.

Team:Press

No update right now.

Team:Productiehuis

No updates.

Team:Villages

No updates

Q&A

  • Do we have generic insurance for things on the field?
   * Henry: Insurance is being worked on, are soon as we have information we will share this.
  • Cato: There seems to be an issue with the maillist. It seems to be broken, example the sending mail to the productiehuis, however it bounced.
   * Support ticket is being picked up by team: sysadmin
   * Update will follow on what kind of e-mail and tickets will be out there.


Thank you, everybody, for the pleasant meeting, and see you next month!

Closed @ 20:42 <3

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