Orga Jitsi May 2024
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| Orga Jitsi May 2024 | |
|---|---|
| Name | Orga Jitsi May 2024 |
| StartDate | 2024/05/22 20:00 |
| EndDate | 2024/05/22 |
| Where | https://meet.hack42.nl/why-meet |
| Orga Jitsi May 2024 | |
Monthly meeting for all volunteers.
Meet time: 20:00u
Minutes of the meeting:
Sure, here is the markup converted into MediaWiki format:
```wiki
Orga Jitsi May 22 2024 - 20.00 - 22.00
<please add your name and team name here (if you are in a team)>
Present:
- Nancy team PL
- Number3 team Board
- MiFareLady - team:content & team:info
- Igel - Volunteers
- Xu - Volunteers
- Netmurf team PL
- konmei - villages
- Lukas aka DaLu - team Badge.Team
- Aris - volunteer team Security
- MrLinux - ROC
- Xesxen - Sysadmin
- hp197 - team PL/Finance
- Gina - team terrain
- Thice - Team CTF
- Asby - Team CTF
- Elborro - Team Finance & Team First-AID
Agenda
- WELCOME!
- PL Update:
- Field day (https://why2025.org/FIELDDAY_2024_06_15)
- Finance
hp197 is sharing excel file within next days, asking all teams to provide real numbers / forecast for expected costs; deadline: next meet
- Wiki update
Please update the wiki. Make sure all team members are on the wiki with details. It just takes 10 minutes.
- Upcoming meetings for orga
All meetings are to be found on the wiki: https://why2025.org/Meetings
- Communication channels (for now :) )
- Wiki for collaboration / communication
- Sending e-mail out bi-weekly meetings
- Videomeetings here in jitsi
- Cooperation with - Drum and Bass festival - Liquicity
https://pad.ifcat.org/gesprekliquicity2mei2024?view https://festival.liquicity.com
- History of Dutch Hackercamps
Presentations T-Dose, EMF, possibly 38C3, Bornhack, oneconf, ... Call for more platforms / podia / events where we can drum up interest for WHY2025 next year. Let Nancy or Boekenwuurm know.
- Teams updates:
- Please do share with us:
- status of your timelines
- Open vacancies
- Any other cool news to share
Team Updates
Team: Accessibility
- No news, no team lead yet
Team: Badge
- Operational, moving fast, breaking things and happy.
- Happy team, operational since 8 months, Prototype 1 is in final stages.
- We intend an open communication about the development of the Badge for WHY2025.
- Budget has been discussed at Hackerhotel2024. Updated version is ready to be discussed with treasury.
- Vacancies: Always looking for software developers to join one of the teams as Firmware, BadgeHub which is ->NewHatchery/AppStore, Applications, Documentation, Add-Ons.
- Please send potential newcomers to Lukas. We have onboarding in place. In total we have 40 people on our internal Mattermost/NextCloud at this point.
Team: Cohesion
- No update
Team: Content
- We got a team, looking for blind reviewers
- Wiki is up to date
- Working on budget and timeline atm
- Vacancies: we need blind reviewers for content/talks
- Jos: CFP is not open, but you can always find Jos
Team: CTF
- We got a team of 4 persons now, currently no vacancies
- Updating the wiki is on our planning (also with info on how others can contribute to the Secret Tokens and the CTF)
- Working on our timeline and going through all our notes and numbers from MCH for our budget request
- Vacancies: not at this point
Team: Deco
- They have plans, too early to communicate (Boekenwuurm)
Team: Family
- No update, Boekenwuurm
Team: Finance
- Would like a budget forecast (not a def. budget, just something Finance can work with as a guideline).
Team: Fire
- Is fine?
Team: First-AID
- Safety cluster is up and running
- Budget is available for hp197
- Teamlead: Jig
Team: Flags
- No update
Team: Heralds
- No update
- Vacancies: open
Team: Horeca
- There is a team in horeca
- Bit early for them to start, will start toward the end of the year
Team: Huisstijl
- Piiindakaas
- They are working on first edition of huisstijl
- Planning in the summer there will be a huisstijl
Team: Info
- Shortstaffed and some troubles with starting up. Could use some help!
- Vacancies: need more volunteers! (contact MiFareLady)
- Lukas / DaLu: offers to be in contact and collaborate with team info to spread the word at f.e. FOSDEM2025,
Team: Lighting
- Netsmurf tells about last time (was part of Powerteam)
- During event (Number3 and random volunteers to get lights out the field)
- Vacancies: team lead and volunteers
Team: Moebelhaus
- No update
- Vacancies: team lead and volunteers
Team: Merch
- There is a team, and they are jumping up and down
Team: Music
- There is no update yet
- Vacancies:
Team: NOC
- Netsmurf: uplink needs to be there ahead of time
- Planning starts early next spring
Team: Off-site transportation
- No update
Team: On-site transportation
- First conversations are happening
- Vacancies: looks like we have enough people (Lennart)
Team: POC
- Exists, but couldn't make it to the meeting
Team: Parking
- Early to startup
Team: PartyArea
- They have 2 teamleads, so we will have a party
- Teamleads: Harm and Frank (co-teamleads)
Team: Permits
- In startup mode
- After summer we need to startup with festival
- We might have to check in on permits of NOx policy (stikstof beleid)
- More on the updates next time
Team: Power
- No update
Team: Press
- Teamlead: gigawalt
- The team is working on a lot of things, like a fly/folder for press.
- First result was the name announcement
- Vacancies: ?
Team: Productiehuis
- Up and running and fully functional.
- Vacancies: no
Team: Projectleiding
- The initial part of the meeting was done by Nancy
Team: ROC
- Teamlead: MrLinux
- We will reuse as much of last time, and improve on this.
- Vacancies: Yes, we need people.
- Requirement: Have great ideas for HAM radio
Team: Security
- Part of Safety
Team: Shuttle
Team: Speaker Desk
- Part of Content, like Heralds.
Team: Sponsors
- Tom is atm on a motorbike, vacationing
- Vacancies: he needs more people to help finding sponsors
Team: Sysadmin
- Teamlead: Xesxen
- Call to action: If you need any resources, let us know
- Vacancies: not at this time
Team: Terrain
- Gina (new person, so very uninformed)
- Vacancies: Not sure
Team: Ticket & Entrance
- Two people are in the team, but they still have to meet.
Team: Villages
- Timeline is mainly depending on ticket sales timeline
- Experienced team members from MCH will join: winko, icypalm, konmei
Team: Volunteers
- Nancy is reaching out to some people to become team lead. Any ideas? Mail Nancy! :)
- Xu and Igel from MCH will be helping and support regarding Engelsystem development/changes
- On the event, Xu and Igel can heavily support the teamlead
- Vacancies: We need a team lead for Volunteers
Team: Warehouse
- No update
- Two people are discussing
Team: Waste
- No update
- No team at this point, trying to find the one person that wanted to be on team waste
Questions from the chat
- How many days buildup do we have?
Netsmurf: There is not really an overlap, we are close together they finish on Tuesday/Wednesday and we start on Wednesday with a small crew; Netsmurf -> Our buildup starts on Wednesday the 30th of July 2025 and we have 9 days for buildup.
- Who is leading safety?
Jack
- @Netsmurf: can you ask what the other event will do for communication? If they will build a tower?
- Please mail the question to netsmurf@ifcat.org
- Who is leading team onsite logistics? manduca?
Lennart: Probably.
- I have a question for how to contact Glu or Hans from team power?
Is it possible to make an ical for the meetings?
- Already on the wiki, see https://why2025.org/Meetings
Orginal meetingpad is here: