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Monthly meeting for all volunteers.<br> Meet time: 20:00u == Minutes of Orga Meet Jitsi May 22 2024 - 20.00 - 22.00 == '''Present:''' * Nancy team PL * Number3 team Board * MiFareLady - team:content & team:info * Igel - Volunteers * Xu - Volunteers * Netmurf team PL * konmei - villages * Lukas aka DaLu - team Badge.Team * Aris - volunteer team Security * MrLinux - ROC * Xesxen - Sysadmin * hp197 - team PL/Finance * Gina - team terrain * Thice - Team CTF * Asby - Team CTF * Elborro - Team Finance & Team First-AID === Agenda === # WELCOME! # PL Update: ## Field day (https://why2025.org/FIELDDAY_2024_06_15) ## Finance hp197 is sharing excel file within next days, asking all teams to provide real numbers / forecast for expected costs; deadline: next meet ## Wiki update Please update the wiki. Make sure all team members are on the wiki with details. It just takes 10 minutes. ## Upcoming meetings for orga All meetings are to be found on the wiki: https://why2025.org/Meetings ## Communication channels (for now :) ) * Wiki for collaboration / communication * Sending e-mail out bi-weekly meetings * Videomeetings here in jitsi ## Cooperation with - Drum and Bass festival - Liquicity https://pad.ifcat.org/gesprekliquicity2mei2024?view https://festival.liquicity.com ## History of Dutch Hackercamps Presentations T-Dose, EMF, possibly 38C3, Bornhack, oneconf, ... Call for more platforms / podia / events where we can drum up interest for WHY2025 next year. Let Nancy or Boekenwuurm know. # Teams updates: ## Please do share with us: * status of your timelines * Open vacancies * Any other cool news to share === Team Updates === ==== Team: Accessibility ==== * No news, no team lead yet ==== Team: Badge ==== * Operational, moving fast, breaking things and happy. * Happy team, operational since 8 months, Prototype 1 is in final stages. * We intend an open communication about the development of the Badge for WHY2025. * Budget has been discussed at Hackerhotel2024. Updated version is ready to be discussed with treasury. * Vacancies: Always looking for software developers to join one of the teams as Firmware, BadgeHub which is ->NewHatchery/AppStore, Applications, Documentation, Add-Ons. * Please send potential newcomers to Lukas. We have onboarding in place. In total we have 40 people on our internal Mattermost/NextCloud at this point. ==== Team: Cohesion ==== * No update ==== Team: Content ==== * We got a team, looking for blind reviewers * Wiki is up to date * Working on budget and timeline atm * Vacancies: we need blind reviewers for content/talks * Jos: CFP is not open, but you can always find Jos ==== Team: CTF ==== * We got a team of 4 persons now, currently no vacancies * Updating the wiki is on our planning (also with info on how others can contribute to the Secret Tokens and the CTF) * Working on our timeline and going through all our notes and numbers from MCH for our budget request * Vacancies: not at this point ==== Team: Deco ==== * They have plans, too early to communicate (Boekenwuurm) ==== Team: Family ==== * No update, Boekenwuurm ==== Team: Finance ==== * Would like a budget forecast (not a def. budget, just something Finance can work with as a guideline). ==== Team: Fire ==== * Is fine? ==== Team: First-AID ==== * Safety cluster is up and running * Budget is available for hp197 * Teamlead: Jig ==== Team: Flags ==== * No update ==== Team: Heralds ==== * No update * Vacancies: open ==== Team: Horeca ==== * There is a team in horeca * Bit early for them to start, will start toward the end of the year ==== Team: Huisstijl ==== * Piiindakaas * They are working on first edition of huisstijl * Planning in the summer there will be a huisstijl ==== Team: Info ==== * Shortstaffed and some troubles with starting up. Could use some help! * Vacancies: need more volunteers! (contact MiFareLady) * Lukas / DaLu: offers to be in contact and collaborate with team info to spread the word at f.e. FOSDEM2025, ==== Team: Lighting ==== * Netsmurf tells about last time (was part of Powerteam) * During event (Number3 and random volunteers to get lights out the field) * Vacancies: team lead and volunteers ==== Team: Moebelhaus ==== * No update * Vacancies: team lead and volunteers ==== Team: Merch ==== * There is a team, and they are jumping up and down ==== Team: Music ==== * There is no update yet * Vacancies: ==== Team: NOC ==== * Netsmurf: uplink needs to be there ahead of time * Planning starts early next spring ==== Team: Off-site transportation ==== * No update ==== Team: On-site transportation ==== * First conversations are happening * Vacancies: looks like we have enough people (Lennart) ==== Team: POC ==== * Exists, but couldn't make it to the meeting ==== Team: Parking ==== * Early to startup ==== Team: PartyArea ==== * They have 2 teamleads, so we will have a party * Teamleads: Harm and Frank (co-teamleads) ==== Team: Permits ==== * In startup mode * After summer we need to startup with festival * We might have to check in on permits of NOx policy (stikstof beleid) * More on the updates next time ==== Team: Power ==== * No update ==== Team: Press ==== * Teamlead: gigawalt * The team is working on a lot of things, like a fly/folder for press. * First result was the name announcement * Vacancies: ? ==== Team: Productiehuis ==== * Up and running and fully functional. * Vacancies: no ==== Team: Projectleiding ==== * The initial part of the meeting was done by Nancy ==== Team: ROC ==== * Teamlead: MrLinux * We will reuse as much of last time, and improve on this. * Vacancies: Yes, we need people. * Requirement: Have great ideas for HAM radio ==== Team: Security ==== * Part of Safety ==== Team: Shuttle ==== ==== Team: Speaker Desk ==== * Part of Content, like Heralds. ==== Team: Sponsors ==== * Tom is atm on a motorbike, vacationing * Vacancies: he needs more people to help finding sponsors ==== Team: Sysadmin ==== * Teamlead: Xesxen * Call to action: If you need any resources, let us know * Vacancies: not at this time ==== Team: Terrain ==== * Gina (new person, so very uninformed) * Vacancies: Not sure ==== Team: Ticket & Entrance ==== * Two people are in the team, but they still have to meet. ==== Team: Villages ==== * Timeline is mainly depending on ticket sales timeline * Experienced team members from MCH will join: winko, icypalm, konmei ==== Team: Volunteers ==== * Nancy is reaching out to some people to become team lead. Any ideas? Mail Nancy! :) * Xu and Igel from MCH will be helping and support regarding Engelsystem development/changes * On the event, Xu and Igel can heavily support the teamlead * Vacancies: We need a team lead for Volunteers ==== Team: Warehouse ==== * No update * Two people are discussing ==== Team: Waste ==== * No update * No team at this point, trying to find the one person that wanted to be on team waste === Questions from the chat === * How many days buildup do we have? Netsmurf: There is not really an overlap, we are close together they finish on Tuesday/Wednesday and we start on Wednesday with a small crew; Netsmurf -> Our buildup starts on Wednesday the 30th of July 2025 and we have 9 days for buildup. * Who is leading safety? Jack * @Netsmurf: can you ask what the other event will do for communication? If they will build a tower? - Please mail the question to netsmurf@ifcat.org * Who is leading team onsite logistics? manduca? Lennart: Probably. * I have a question for how to contact Glu or Hans from team power? === Is it possible to make an ical for the meetings? === * Already on the wiki, see https://why2025.org/Meetings Orginal meetingpad is here: https://pad.ifcat.org/orgajitsiMAY2024?view