Orga Jitsi June 2024

Orga Jitsi June 2024
Name	Orga Meet June 2024
StartDate	2024/06/19 20:00:00
EndDate	2024/06/19 22:00:00
Where	https://meet.hack42.nl/why-meet

Monthly meeting for all volunteers.
Meet time: 20:00u

https://pad.ifcat.org/orgajitsiJune2024?

Orga Jitsi June 19 2024 - 20.00 - 22.00

<please add your name and team name here (if you are in a team)>

Present:

• Boekenwuurm team:Projectleiding
• hp197 team:Projectleiding
• Halcyon team:Projectleiding
• Killergeek team:NOC, Power
• CaptainPower: Power
• Dany team:Content, Cohesion
• Wheeze_NL: On-Site, ROC
• Manduca: On-Site
• Thice, Asby, Praseodym: Team:CTF
• loppermann: POC
• Martin: T&E, POC
• Elborro team: info, finance
• Igel: Volunteers
• Xu: Volunteers
• tatiana: Volunteers
• Null Route: Family
• konmei: villages
• Ad: team:info

Agenda:

1. WELCOME!
2. PL Update:

• Field day (notes in [1])
• Finance

* hp197 shared excel file within next days (mailinglist), asking all teams to provide real numbers / forecast for expected costs
* Wiki page 

• Wiki update
  • Please update the wiki (team, team members). Make sure all team members are on the wiki with details. It just takes 10 minutes.
  • Deadlines
  • Upcoming meetings for orga
  • All meetings are to be found on the wiki: [2]
• Communication channels (for now :) )
  • Wiki for collaboration / communication
  • Sending e-mail out bi-weekly meetings
  • Videomeetings here in jitsi

1. Teams updates:

Please do share with us:

• status of your timelines
• Status Open vacancies (and put them in the wiki where they can be found by new people)

[3]

• Any other cool news to share

Team:Family

• Trying to find a Safe and Quiet location on the field
• Of course, we will be in contact with Team:Terrain.
• We hope there will be a "Sound Gradient" in effect

Team:Content

• finalizing call for papers, finalizing content streams
• Wonderful creations, things you made (show and tell)
• Hacking, Things you broke, fixed, fixed by breaking
• Yearn for a bitter future, self-improvement, ethics, privacy creating a better world
• The square hole, if the other streams don't fit it fits into the square hole
• Foundation, present to people with little previous knowledge about your topic and grow the community
• Explain it like I'm 5y old, but for real this time (together with family village?)
• Know cool people who should speak? Let Content know via mailing list

Team:Heralds

• adopted by content

Team:Speaker Desk

• adopted by content

Team:Cohesion

• starting up
• first requests acquired, if you have more, get in contact

Team:Ticket & Entrance

• Slowly starting to think about setting up pretix
• Looking to purchase new ticket scanners to replace the 12-year-old ones. If your team needs dedicated scanners, let us know
• POS Topics will be relocated to a Team:POC subteam this time

Team:CTF

• No mentionable updates, we got a team of 5 people now, working on our budget, wiki, planning, challenges

Team:On-site transportation

• Kind of planning for LSD location. Will need an amount of large steel dirtmats
• Manduca is starting up the Boels order. If you need anything from boels, let me know. (look at boels.nl)

Team:Power

• Teamlead: CaptainPower (Glenn)
• Some previous MCH team members joining again
• More people from captainpower joined the team
• Power can likely be drawn from on-site transformer (with optional batteries for peak shaving). No generators!
• More info about power system on the field coming when we visit liquicity on buildup.

== Team:Lighting == << merging w/ power into infra == Team:Sanitation == << merging w/ power into infra

Team:ROC

• Requested an offer from a supplier
• Trying to figure out how many radios we need
• Might be able to borrow radios for a better price, which we'll know after summer.

Team:Sponsors

• New team lead (Hein-Jan)
• 4 team members in total now
• Working on new sponsor flyer w/ Team:Huisstijl
• First sponsor contacts made

Team:Volunteers

• Will meet soon
• new team lead

Team:Huisstijl

• [4]

Team:Security

• prep for permits, safety plans before the 1st of October
• If your team should be there, get in touch in some form

Team:Moebelhaus

• we have 2 more members, working on 3rd one

Team:NOC

• There is a fiber connection on the field but not exactly what's needed so we need to check if we can get the fiber patch for a new fiber for the higher speed.

Team:POC

• this time we would like to make phone and POS into one team

Team:Permits

• Dave is here, what is the history of permits (outside this meeting?)

Team:Villages

• just started, one new additional person
• support needed with required plug-ins in wiki for village registration

---

Q (Martin): Will there be onsite supermarket again? Who is going to take care of onsite food corner? A (Henry): Probably part of Horeca, questions to them or Henry.

Q: recordings? A: [5]

Q: pictures from the field to share? Of the status of the field? A: Not yet organised. Also, the field was in the condition after the wettest months in years. So take that in mind when you see the pictures

   Ask to put the anonymised pictures on the wiki

Q: how to get nextcloud access A: mail sysadmin@why2025.org