Orga Jitsi July 2024
| Orga Jitsi July 2024 | |
|---|---|
| Name | Orga Jitsi July 2024 |
| StartDate | 2024/07/17 20:00:00 |
| EndDate | 2024/07/17 22:00:00 |
| Where | https://meet.hack42.nl/why-meet |
| Orga Jitsi July 2024 | |
Monthly meeting for all volunteers.
Meet time: 20:00u
Team:Projectleiding : Netsmurf, Nancy, Halcyon, Hp197 Team:CTF : Thice, Asby Team:Info : Mlijn, Ad, Rob Team:Family : Pikachu Team:Terrain : Rox, Uglyhack, redlizard Team:Badge : Lukas, NightOwlNL, Team:Cohesion : Dany Team:Content (+Heralds & Speaker Desk) : Dany Team:ROC : MrLinux Team:Deco : NightOwlNL Team:Permits : zeno4ever/dave, Team:Finance : Henry, Rob Team:NUTS : Killergeek, CaptainPower, MrUnknown, PCMario, Michel Team:NOC: Killergeek, AK Team:(Onsite-)Logistics: Manduca Team:Moebelhaus: Lumi Team:Volunteers: Igel
Agenda:
WELCOME!
PL Update:
Milestones and planning
OpenProject
field visit
Team updates:
Team: Accessibility
no team lead yet
Team: Badge
up and good spirits Prototype1 hardware close to final version clarifying with finance if all needed info has been now given. Badge.Team member has been promoting WHY2025 at HOPE in New York. Badge.Team has an events overview where we will be present and always will promote WHY2025 camp. looking for a way to communicate between teams in support of Team:Communication activities.
Team: Bar
Team: Cohesion
is kicking off, had first short meeting what to do, when to do it vacancy on wiki > need more people if you’ve done this before, contact Dany to show the ropes
Team: Content
getting CfP ready, pretty much spell check needs pretalx to be set up by Sysadmin aligning w/ Milliways re: tent for content working on longer-form blog
Team: CTF
We filled our Wiki page with info We provided our budget request to Team:Finance We are in contact with Team:Sponsors about a potential CTF sponsor
Team: Deco
Team: Family
draft budget submitted to finance
waiting for location from team terrain
waiting on sysadmin for showing workshops/talks
Dany mentioned pretalx will soon be able to show community content (at least: that is what Team Content wants and is looking into)
Team: Foodcourt
New team, teamlead / member: Coen
If anyone has contacts / suggestions for foodtrucks, please let Coen know
Coen has to talk to kato or others to find out what to do
Netsmurf offered to have a chat about MCH2022
Team: Finance
Requesting all teams to fill in their budget sheet and send to finance Sheet can be found on the wiki team page for Finance
Team: Fire, First-AID, Security
Working on documents for permit, plans for safety Firewall and Nancy went to Liquicity build-up to make notes
Team: Flags
Team: Heralds
adopted by content will pick up closer to the event
Team: Horeca
Team: Huisstijl
hope to deliver end of July might be 1 week delayed going to be awesome! if you have any request, put it on the wiki
Team: Info
Kickoff done, regular meetings scheduled Need to establish connections to other teams Looking for most efficient way for comms with the other teams Considering guerrilla actions to spread the news about an amazing event coming up… ;) Budget to be done, based on prev event
Team: Lighting
merged into NUTS and Deco
Team: Moebelhaus
Initial discussion/knowledge sharing started Next Moebelhaus meeting planned for tomorrow (18.07.) Will introduce team members next orga meeting
Team: Merch
two weeks ago had a meeting, lot of nice ideas planning is on wiki
Team: Music
no team lead yet one was interested, Nancy will reach out
Team: NOC
getting started (wiki, mailinglist etc) working on getting a fiber connection via provider already on-site (Solcon/FiberNH) and SURF (via InHolland). Hopefully fully sponsored? budget mostly done on-site network planning can get started once first maps (terrain layout) are there question: are we reusing mch2022 mailing lists, or creating new ones?
Team: NUTS
with the field visit more info about the transformer and other electrical cabins
was positive about state of grassland after rain
planning to run everything on fixed cabling from transformer instead of generators
possibly supported by batteries
have a rough sketch to start planning power infra, but need first suggestion of map from team terrain
request to teams: if you have special power needs, reach out soon
Team: Off-site transportation
No lead yet Manduca will handle this team ad interim
Team: On-site transportation
Discussing Terrain layout. Planning first meeting (Aug 1st) Slowly organizing Boels order. Teams; please mail me if you need stuff from Boels (see boels.nl) manduca@why2025.org Waiting for mailinglist to facilitate communication.
Team: POC
Piiindakaas would really like to get in touch with Twi or other POC members same people who did SHA17 & MCH22 have formed team again
Team: Parking
No team lead yet
Team: PartyArea
Has one or two members, slowly starting to discuss what needs to be done
Team: Permits
End of August will visit municipality with Firewall volunteers reached out to help will reach out to Tom to ask about last year
Team: Press
1st meeting scheduled next week will be in touch with team info
Team: Productiehuis
Team: ROC
in contact with radio (“portofoon”) renting company request for teams: share how many radios you need for your team on the wiki page for ROC meeting next week, and on-site in August Henry suggests to look at MCH2022 for estimate on how many radios are needed
Team: Shuttle
No team lead yet Nancy has someone interested, will reach out to Manduca
Team: Speaker Desk
adopted by content
Team: Sponsors
team formed getting inbound contact from companies already request to orga: if you know companies that would be a good fit, please reach out to sponsor team
Team: Sysadmin
kickoff meeting last week if you need systems set up soon, reach out via email to make a ticket
Team: Terrain
kickoff meeting last week, forming a strong team first draft of site layout on team terain wiki page will contact key teams for feedback Soon ™ contacting teams most closely related with map in coming days
Team: Ticket & Entrance
Team: Villages
need information about villages, which needs some work on wiki, asked team sysadmin
Team: Volunteers
New team lead! Piiindakaas has a suggestion for a masseuse
Team: Warehouse
Team: Waste
No team lead yet Manduca will handle this team ad interim
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Q&A:
Nancy: does sysadmin need help to ease pressure? Lea: best ask Wouter (Xesxen)
Piiindakaas: we’re using OpenProject for overall planning, and teams can also have their own planning on that system if they want. Reach out to me if you want one.
Dave: volunteered for permits but busy until September Nancy: ok, thanks
Dany: if you have cool people you would like to see, reach out to team content’s mailing list! (content@lists.ifcat.org)If you already have contact, or just saw someone cool. For team cohesion: if you have ideas, please reach out
Dave: EMF had artists doing lots of exhibitions, was cool, will we have something similar? Dany: suggestions like this are very welcome, please reach out!
Lukas: is communication from outsiders to orga and teams? e.g. mailing list does not seem to get new content? Nancy: some mails have been sent
Redlizard: only 60% of teams have mails listed on wiki, 40% IRC. That’s too low, please fix it