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Monthly meeting for all volunteers.<br> Meet time: 20:00u Orga Jitsi July 17 2024 - 20.02 - 22.00 == notes == Present: * Team:Projectleiding : Netsmurf, Nancy, Halcyon, Hp197 * Team:CTF : Thice, Asby * Team:Info : Mlijn, Ad, Rob * Team:Family : Pikachu * Team:Terrain : Rox, Uglyhack, redlizard * Team:Badge : Lukas, NightOwlNL, * Team:Cohesion : Dany * Team:Content (+Heralds & Speaker Desk) : Dany * Team:ROC : MrLinux * Team:Deco : NightOwlNL * Team:Permits : zeno4ever/dave, * Team:Finance : Henry, Rob * Team:NUTS : Killergeek, CaptainPower, MrUnknown, PCMario, Michel * Team:NOC: Killergeek, AK * Team:(Onsite*)Logistics: Manduca * Team:Moebelhaus: Lumi * Team:Volunteers: Igel Agenda: === 1. WELCOME! === === 2. PL Update: === * Milestones and planning ** OpenProject * field visit === 3. Team updates: === Team: Accessibility * no team lead yet Team: Badge * up and good spirits * Prototype1 hardware close to final version * clarifying with finance if all needed info has been now given. * Badge.Team member has been promoting WHY2025 at HOPE in New York. * Badge.Team has an events overview where we will be present and always will promote WHY2025 camp. * looking for a way to communicate between teams in support of Team:Communication activities. Team: Bar Team: Cohesion * is kicking off, had first short meeting * what to do, when to do it * vacancy on wiki > need more people * if you've done this before, contact Dany to show the ropes Team: Content * getting CfP ready, pretty much spell check * needs pretalx to be set up by Sysadmin * aligning w/ Milliways re: tent for content * working on longer*form blog Team: CTF * We filled our Wiki page with info * We provided our budget request to Team:Finance * We are in contact with Team:Sponsors about a potential CTF sponsor Team: Deco Team: Family * draft budget submitted to finance * waiting for location from team terrain * waiting on sysadmin for showing workshops/talks ** Dany mentioned pretalx will soon be able to show community content (at least: that is what Team Content wants and is looking into) Team: Foodcourt * New team, teamlead / member: Coen * If anyone has contacts / suggestions for foodtrucks, please let Coen know * Coen has to talk to kato or others to find out what to do ** Netsmurf offered to have a chat about MCH2022 Team: Finance * Requesting all teams to fill in their budget sheet and send to finance * Sheet can be found on the wiki team page for Finance Team: Fire, First*AID, Security * Working on documents for permit, plans for safety * Firewall and Nancy went to Liquicity build*up to make notes Team: Flags Team: Heralds * adopted by content * will pick up closer to the event Team: Horeca Team: Huisstijl * hope to deliver end of July * might be 1 week delayed * going to be awesome! * if you have any request, put it on the wiki Team: Info * Kickoff done, regular meetings scheduled * Need to establish connections to other teams * Looking for most efficient way for comms with the other teams * Considering guerrilla actions to spread the news about an amazing event coming up... ;) * Budget to be done, based on prev event Team: Lighting * merged into NUTS and Deco Team: Moebelhaus * Initial discussion/knowledge sharing started * Next Moebelhaus meeting planned for tomorrow (18.07.) * Will introduce team members next orga meeting Team: Merch * two weeks ago had a meeting, lot of nice ideas * planning is on wiki Team: Music * no team lead yet * one was interested, Nancy will reach out Team: NOC * getting started (wiki, mailinglist etc) * working on getting a fiber connection via provider already on*site (Solcon/FiberNH) and SURF (via InHolland). Hopefully fully sponsored? * budget mostly done * on*site network planning can get started once first maps (terrain layout) are there * question: are we reusing mch2022 mailing lists, or creating new ones? Team: NUTS * with the field visit more info about the transformer and other electrical cabins ** was positive about state of grassland after rain * planning to run everything on fixed cabling from transformer instead of generators * possibly supported by batteries * have a rough sketch to start planning power infra, but need first suggestion of map from team terrain * request to teams: if you have special power needs, reach out soon Team: Off*site transportation * No lead yet * Manduca will handle this team ad interim Team: On*site transportation * Discussing Terrain layout. * Planning first meeting (Aug 1st) * Slowly organizing Boels order. * Teams; please mail me if you need stuff from Boels (see boels.nl) manduca@why2025.org * Waiting for mailinglist to facilitate communication. Team: POC * Piiindakaas would really like to get in touch with Twi or other POC members * same people who did SHA17 & MCH22 have formed team again Team: Parking * No team lead yet Team: PartyArea * Has one or two members, slowly starting to discuss what needs to be done Team: Permits * End of August will visit municipality with Firewall * volunteers reached out to help * will reach out to Tom to ask about last year Team: Press * 1st meeting scheduled next week * will be in touch with team info Team: Productiehuis Team: ROC * in contact with radio ("portofoon") renting company * request for teams: share how many radios you need for your team on the wiki page for ROC * meeting next week, and on*site in August * Henry suggests to look at MCH2022 for estimate on how many radios are needed Team: Shuttle * No team lead yet * Nancy has someone interested, will reach out to Manduca Team: Speaker Desk * adopted by content Team: Sponsors * team formed * getting inbound contact from companies already * request to orga: if you know companies that would be a good fit, please reach out to sponsor team Team: Sysadmin * kickoff meeting last week * if you need systems set up soon, reach out via email to make a ticket Team: Terrain * kickoff meeting last week, forming a strong team * first draft of site layout on team terain wiki page * will contact key teams for feedback Soon (tm) * contacting teams most closely related with map in coming days Team: Ticket & Entrance Team: Villages * need information about villages, which needs some work on wiki, asked team sysadmin Team: Volunteers * New team lead! * Piiindakaas has a suggestion for a masseuse Team: Warehouse Team: Waste * No team lead yet * Manduca will handle this team ad interim === Q&A: === Nancy: does sysadmin need help to ease pressure? Lea: best ask Wouter (Xesxen) Piiindakaas: we're using OpenProject for overall planning, and teams can also have their own planning on that system if they want. Reach out to me if you want one. Dave: volunteered for permits but busy until September Nancy: ok, thanks Dany: if you have cool people you would like to see, reach out to team content's mailing list! (content@lists.ifcat.org)If you already have contact, or just saw someone cool. For team cohesion: if you have ideas, please reach out Dave: EMF had artists doing lots of exhibitions, was cool, will we have something similar? Dany: suggestions like this are very welcome, please reach out! Lukas: is communication from outsiders to orga and teams? e.g. mailing list does not seem to get new content? Nancy: some mails have been sent Redlizard: only 60% of teams have mails listed on wiki, 40% IRC. That's too low, please fix it