WHY2025 wiki - User contributions [en]

Parcel deliveries

2025-08-12T19:24:55Z

Thibaultmol: marked my package as arrived

If possible, try to order things to a nearby "pickup point" from a parcel company and pick them up there. Many online shops in the Netherlands offer next-day delivery, often described along the lines of "Voor 22:00 besteld, morgen in huis" (ordered before 22:00, delivered tomorrow) or similar phrasing. Almost every shop lets you deliver to pickup points.

If you cannot pick up your item from a pickup point, read on.

=== Spare change funding ===

Any item under under €10 (cable, charger) is automatically reimbursed in cash by the same dude ([[Mars Robertson]]) who identifies himself as "not a hacker". See also [[Glitching the Matrix]]
----

search terms: packet delivery, logistics

= Shipping things to WHY2025 =

It is possible to ship parcels to WHY2025. However, it's a lot of work for us and many things can go wrong. Therefore, we'd prefer it if you can find alternatives to shipping things to the site. This way we can avoid a lot of disappointment and effort.

There will be a delay after delivery of your package by the courier, before the package will be available to you. This delay could easily be up to an entire day.

= Alternatives: =

* Please try hard to find someone with a car who is going to the site. If you don't know anyone, ask on the [[IRC]] channel (#why2025 on OFTC).

* Check whether your local hackerspace is organizing bulk transport to the site (many are) and whether you can ship/bring things to said space ahead of the event as well and have it join said transport.

= What can go wrong =

* We have no way of tracking packages beyond this (publicly editable) wiki page. Packages can get lost, misdelivered, or damaged and we are not able to do anything about it.
* The event is at a site that does not usually receive large volumes of mail and is not familiar to courier services. This means delivery services may attempt to deliver to the wrong place, and packages would be very difficult to trace.
* We are not set up for significant logistics and package handling on site. We are all volunteers that have a lot of other tasks to do and package handling is something we do when we can and if we can, but our priority is making a cool hacker camp happen, not running a post office.

If you have no other options, we do offer a best-effort service, but there are no guarantees. Specifically:

= DISCLAIMER =

* WHY2025, Stichting IFCAT Foundation, and Manege Beukers accept no liability for your package.
* Although we will sign for receipt, we are not able to take responsibility of your package. If it happens to be damaged, stolen in transit, has the wrong contents, or it gets delivered to the wrong place, there is nothing we'll be able to do to help you.
* If for any reason your package seems dangerous in any way, we might reject or dispose of it before informing you — and still disclaim any liability.

If your package gets lost, there is nothing we can do about it. Please only use this option as a last resort.

= Howto =

To ship a package to WHY2025, follow the following steps

1. Make sure it's a package, not a letter/envelope. We have limited infrastructure for handling packages but no infrastructure at all for handling envelopes. Sorry!

2. If your package is above 23 kg it **must** be on a pallet. Make sure it is either below that limit, or packaged on a pallet. If a package is on a pallet, make sure it's weatherproof as it may get rained on during transport and storage.

3. Make sure the package does not consist of food or perishable items (see below)

4. Check that the package is able to arrive between **Saturday, August 2nd** and **Monday, August 11th**. We are not able to receive packages at all outside this time window. If a package arrives outside that time window, it will most likely not reach us, and therefore also not reach you. The package will not be returned but discarded in whatever way seems appropriate. Note: in some countries, you can set a specific delivery date in the future. Dutch couriers typically ignore that.

5. Make sure the package is addressed correctly. Please use the following address format if possible, or at least include all the following information:

''Update 4/8: Address change to festival entrance''

''Update 9/8: Address changed back ''

To: YOUR NAME @ YOUR VILLAGE
WHY2025 Team Warehouse p/a Manege Beukers
Wagenweg 12
1724 PT Oudkarspel

Note that "PT" is part of the postal code "1724 PT".

<div style="background-color:red; padding: 10px;">
<span style="color:white; font-weight: bold;">''Regardless of your anxiety level, and regardless of how much you believe that you are not a burden, DO NOT CONTACT and DO NOT VISIT the riding hall (manage) yourself. All communication must go through Team:Warehouse, and we will pick up your package. This may take up an entire extra day after it was delivered; please remain calm and patient.''</span>
</div>

NOTE: Amazon does not recognise this address. You can deliver to "Afhaalpunten" in the city nearby.

'''If the shipping company requires a phone number, put **your own** phone number on the shipping label. That way you can react if the shipping company gets confused about where to deliver. Please do not use our phone numbers, as we can't guarantee reachability at the time the package is due to be delivered.'''

6. Add your package to the list at the end of this page. The list is sorted by projected arrival day. Please keep it this way. We will update this page once we receive the package.

7. Pick it up at the logistics warehouse. The warehouse is the building next to the Heaven tent.

= Perishable or food items =
Perishable or food items include BBQ meat, pizza, drinks, and perishable foods. We cannot handle deliveries of such items on site at all.

We have contractual obligations to our food vendors on site that prevent us from delivering food or accepting food deliveries. We also don't have the capacity for cold storage, rapid delivery, or food-safe logistics. Please understand that we can't offer this kind of service and don't ask us about it. Sorry!

If you want to have food delivered to you on site, you're on your own. You will have to wait for it at the gate until it arrives and intercept them yourself. Delivery trucks are not allowed on the terrain. Be aware that many food suppliers have quite strict policies on deliveries, and will not deliver to a site like ours anyway. If you need large quantities of food, a better choice might be to do a shopping run yourself in a nearby supermarket. A list of supermarkets and their opening hours are on the [[Supermarkets|Supermarkets wiki page]].

= Delivery policy =

== No envelopes! ==

Note: we '''can't''' receive envelopes, so make sure small stuff is in a box even if it would fit in an envelope.

== Not on the wiki ==
If your package is delivered but it's not on the wiki, the package may be discarded in whatever way seems appropriate. You could try a reconciliation gift when picking it up at the Warehouse. Traditionally this is apple pie but we're open for surprises :)

== Small parcels ==

Small parcels (boxes) will be routed to our storage; once it has arrived, infodesk can tell you where to pick it up. The limit for small boxes is 23 kg. We will try to update this page when the shipment arrives.

== Big parcels ==

Any parcel above 23 kg counts as big.

Big parcels **MUST BE ON A PALLET**. They will be delivered to the village directly if the village has a known location (a tent) that is reachable by one of the roads. If not, we'll leave it at a place we can access by road -- possibly in a restricted area from which you cannot pick it up without our help. Packages might get rained on in transit or in storage, so please make sure they are weatherproof.

'''Please do not have anything shipped to the site (by any means) that you are not able to transport back away from the site.'''

= Expected/delivered packages - ADD TO THIS LIST!! =

Please sort by expected arrival date.

{|class=wikitable
! Expected arrival date !! Recipient name !! Village !! How big and heavy is it?<br>''metric please!'' !! Description of contents !! Received? (to be edited by Team:Warehouse)
|- style="background: #faa;"
| Before 2025-08-02
|colspan=5| Absolutely do not have anything delivered before Saturday 2nd of August.<br>We don't have the people or equipment to deal with it.
|-
| 2025-08-02 || Example || Example || small example package (0.5kg) || example contents
|-
| 2025-08-02 - 4 || Okarin || Heaven || 11 boxes by courier || t-shirts || delivered to Heaven
|-
| 2025-08-02 - 4 || Okarin || Heaven || 2 boxes || safety vests
|-
| <del>2025-08- 04</del> || <del>Lightning5</del> || <del>NOC</del> || <del>1 box (2,5kg)</del> || <del>sleeping mat, tracking: 3SKDYE000126759, just got email that it will arrive between 15:15 and 17:45 (donno if I can trust his), </del> got it, TY <3
|-
| <del>2025-08-04</del> || <del>Mitch Altman</del> || <del>Hardware Hacking Area</del> || <del>Euro Pallet with 11 boxes + roller-board (156kg)</del> || <del>soldering irons and other tools, kits</del>
|-
| 2025-08-04 - 8 || Marvin Brandstetter HyperCraft3r || Team Parking || medium package (ca. 3kg) || 3 Workpants
|-
| 2025-08-08, probably || joepie91 || ChaosFurs || small package, unknown weight/dimensions || 2500 stickers
|-
| 2025-08-06 || Luna Krus - Pikachu || Team Family || unknown might be 5 separate or one larger package || 5 Highchairs || Arrived; come pick up at Warehouse. Note: box was annoying size, we had to re-pack it in bags.
|-
| 2025-08-06 || Martin || Team POC || 1 Parcel, square, about yeee-big, 7.5kg, UPS || POS/Cashregisters
|-
| 2025-08-06 || [[User:Peetz0r|Peetz0r]] || [[Village:Øl Telecom|Øl Telecom]] <small>(but also [[Team:Warehouse]])</small> || 1 smol box, maybe brievenbuspakje || SFP+ module || Arrived
|-
| 2025-08-07 || Lord Mobach - BugBlue || Geraffel || 9 barrels or so || 470 liter beer
|-
| 2025-08-07 || [[ User:Lery|Lery ]] || Church of Cryptography || 65 x 26 x 26 cm, dispatched without extra packaging, 15.5 kg || Coleman Shelter Dome XL 4.5m x 4.5m
|-
| 2025-08-07 || [[ User:Sapien|Sapien ]] || Milliways || 30 x 30 x 30 cm, dispatched without extra packaging, 10 kg || Stage lighting pins, M10 bolts
|-
| 2025-08-08 || [[ User:Rizoom|Rizoom ]] || Deco tent [Team:Flags] || 2 boxes (aprox 50x15x15 cm) || stickerwinkel.com removable vinyl stickers
|-
| 2025-08-09 (*) || [[User:Sedje|sedje]] (Village:OSSO) || Team Family || one box, up to 14kg || 75 frisbees (175g)-- (*) delivery date unknown, will update when more info arrives
|-
| 2025-08-08 || [[User:Webmind|webmind]] || Village:Techinc || 300-500gramms || LifePo4 batteries ||
|-
| 2025-08-09 || Lightning5 || NOC || 1 box 1,5kg || Decathlon
3SOKSD18494732 (lost by PostNL. It will probably not arrive)
|-
| 2025-08-08 || [[User:Herget|herget]] || Heaven || 500gramms || Amazon: Ear Piece |||
|-
| 2025-08-09 || [[User:Thibaultmol|Thibaultmol]] || Village:Squirrel || 500g-1kg || undershirts + rescue blanket || I picked it up from Warehouse! ||
|-
|-|-|- style="background: #faa"
| After 2025-08-11
|colspan=5| You can't have anything delivered to WHY after day 4!
|-
|}

[[Team:Warehouse]]

Parcel deliveries

2025-08-09T09:56:44Z

Thibaultmol: added a parcel for me

If possible, try to order things to a nearby "pickup point" from a parcel company and pick them up there. Many online shops in the Netherlands offer next-day delivery, often described along the lines of "Voor 22:00 besteld, morgen in huis" (ordered before 22:00, delivered tomorrow) or similar phrasing. Almost every shop lets you deliver to pickup points.

If you cannot pick up your item from a pickup point, read on.

=== Spare change funding ===

Any item under under €10 (cable, charger) is automatically reimbursed in cash by the same dude ([[Mars Robertson]]) who identifies himself as "not a hacker". See also [[Glitching the Matrix]]
----

search terms: packet delivery, logistics

= Shipping things to WHY2025 =

It is possible to ship parcels to WHY2025. However, it's a lot of work for us and many things can go wrong. Therefore, we'd prefer it if you can find alternatives to shipping things to the site. This way we can avoid a lot of disappointment and effort.

There will be a delay after delivery of your package by the courier, before the package will be available to you. This delay could easily be up to an entire day.

= Alternatives: =

* Please try hard to find someone with a car who is going to the site. If you don't know anyone, ask on the [[IRC]] channel (#why2025 on OFTC).

* Check whether your local hackerspace is organizing bulk transport to the site (many are) and whether you can ship/bring things to said space ahead of the event as well and have it join said transport.

= What can go wrong =

* We have no way of tracking packages beyond this (publicly editable) wiki page. Packages can get lost, misdelivered, or damaged and we are not able to do anything about it.
* The event is at a site that does not usually receive large volumes of mail and is not familiar to courier services. This means delivery services may attempt to deliver to the wrong place, and packages would be very difficult to trace.
* We are not set up for significant logistics and package handling on site. We are all volunteers that have a lot of other tasks to do and package handling is something we do when we can and if we can, but our priority is making a cool hacker camp happen, not running a post office.

If you have no other options, we do offer a best-effort service, but there are no guarantees. Specifically:

= DISCLAIMER =

* WHY2025, Stichting IFCAT Foundation, and Manege Beukers accept no liability for your package.
* Although we will sign for receipt, we are not able to take responsibility of your package. If it happens to be damaged, stolen in transit, has the wrong contents, or it gets delivered to the wrong place, there is nothing we'll be able to do to help you.
* If for any reason your package seems dangerous in any way, we might reject or dispose of it before informing you — and still disclaim any liability.

If your package gets lost, there is nothing we can do about it. Please only use this option as a last resort.

= Howto =

To ship a package to WHY2025, follow the following steps

1. Make sure it's a package, not a letter/envelope. We have limited infrastructure for handling packages but no infrastructure at all for handling envelopes. Sorry!

2. If your package is above 23 kg it **must** be on a pallet. Make sure it is either below that limit, or packaged on a pallet. If a package is on a pallet, make sure it's weatherproof as it may get rained on during transport and storage.

3. Make sure the package does not consist of food or perishable items (see below)

4. Check that the package is able to arrive between **Saturday, August 2nd** and **Monday, August 11th**. We are not able to receive packages at all outside this time window. If a package arrives outside that time window, it will most likely not reach us, and therefore also not reach you. The package will not be returned but discarded in whatever way seems appropriate. Note: in some countries, you can set a specific delivery date in the future. Dutch couriers typically ignore that.

5. Make sure the package is addressed correctly. Please use the following address format if possible, or at least include all the following information:

''Update 4/8: Address change to festival entrance''

To: YOUR NAME @ YOUR VILLAGE
WHY2025 Team Warehouse
Festivalweg 2
1724 PT Oudkarspel

Note that "PT" is part of the postal code "1724 PT".

<div style="background-color:red; padding: 10px;">
<span style="color:white; font-weight: bold;">''Regardless of your anxiety level, and regardless of how much you believe that you are not a burden, DO NOT CONTACT and DO NOT VISIT the riding hall (manage) yourself. All communication must go through Team:Warehouse, and we will pick up your package. This may take up an entire extra day after it was delivered; please remain calm and patient.''</span>
</div>

NOTE: Amazon does not recognise this address. You can deliver to "Afhaalpunten" in the city nearby.

'''If the shipping company requires a phone number, put **your own** phone number on the shipping label. That way you can react if the shipping company gets confused about where to deliver. Please do not use our phone numbers, as we can't guarantee reachability at the time the package is due to be delivered.'''

6. Add your package to the list at the end of this page. The list is sorted by projected arrival day. Please keep it this way. We will update this page once we receive the package.

7. Pick it up at the logistics warehouse. The warehouse is the building next to the Heaven tent.

= Perishable or food items =
Perishable or food items include BBQ meat, pizza, drinks, and perishable foods. We cannot handle deliveries of such items on site at all.

We have contractual obligations to our food vendors on site that prevent us from delivering food or accepting food deliveries. We also don't have the capacity for cold storage, rapid delivery, or food-safe logistics. Please understand that we can't offer this kind of service and don't ask us about it. Sorry!

If you want to have food delivered to you on site, you're on your own. You will have to wait for it at the gate until it arrives and intercept them yourself. Delivery trucks are not allowed on the terrain. Be aware that many food suppliers have quite strict policies on deliveries, and will not deliver to a site like ours anyway. If you need large quantities of food, a better choice might be to do a shopping run yourself in a nearby supermarket. A list of supermarkets and their opening hours are on the [[Supermarkets|Supermarkets wiki page]].

= Delivery policy =

== No envelopes! ==

Note: we '''can't''' receive envelopes, so make sure small stuff is in a box even if it would fit in an envelope.

== Not on the wiki ==
If your package is delivered but it's not on the wiki, the package may be discarded in whatever way seems appropriate. You could try a reconciliation gift when picking it up at the Warehouse. Traditionally this is apple pie but we're open for surprises :)

== Small parcels ==

Small parcels (boxes) will be routed to our storage; once it has arrived, infodesk can tell you where to pick it up. The limit for small boxes is 23 kg. We will try to update this page when the shipment arrives.

== Big parcels ==

Any parcel above 23 kg counts as big.

Big parcels **MUST BE ON A PALLET**. They will be delivered to the village directly if the village has a known location (a tent) that is reachable by one of the roads. If not, we'll leave it at a place we can access by road -- possibly in a restricted area from which you cannot pick it up without our help. Packages might get rained on in transit or in storage, so please make sure they are weatherproof.

'''Please do not have anything shipped to the site (by any means) that you are not able to transport back away from the site.'''

= Expected/delivered packages - ADD TO THIS LIST!! =

Please sort by expected arrival date.

{|class=wikitable
! Expected arrival date !! Recipient name !! Village !! How big and heavy is it?<br>''metric please!'' !! Description of contents !! Received? (to be edited by Team:Warehouse)
|- style="background: #faa;"
| Before 2025-08-02
|colspan=5| Absolutely do not have anything delivered before Saturday 2nd of August.<br>We don't have the people or equipment to deal with it.
|-
| 2025-08-02 || Example || Example || small example package (0.5kg) || example contents
|-
| 2025-08-02 - 4 || Okarin || Heaven || 11 boxes by courier || t-shirts || delivered to Heaven
|-
| 2025-08-02 - 4 || Okarin || Heaven || 2 boxes || safety vests
|-
| <del>2025-08- 04</del> || <del>Lightning5</del> || <del>NOC</del> || <del>1 box (2,5kg)</del> || <del>sleeping mat, tracking: 3SKDYE000126759, just got email that it will arrive between 15:15 and 17:45 (donno if I can trust his), </del> got it, TY <3
|-
| <del>2025-08-04</del> || <del>Mitch Altman</del> || <del>Hardware Hacking Area</del> || <del>Euro Pallet with 11 boxes + roller-board (156kg)</del> || <del>soldering irons and other tools, kits</del>
|-
| 2025-08-04 - 8 || Marvin Brandstetter HyperCraft3r || Team Parking || medium package (ca. 3kg) || 3 Workpants
|-
| 2025-08-08, probably || joepie91 || ChaosFurs || small package, unknown weight/dimensions || 2500 stickers
|-
| 2025-08-06 || Luna Krus - Pikachu || Team Family || unknown might be 5 separate or one larger package || 5 Highchairs || Arrived; come pick up at Warehouse. Note: box was annoying size, we had to re-pack it in bags.
|-
| 2025-08-06 || Martin || Team POC || 1 Parcel, square, about yeee-big, 7.5kg, UPS || POS/Cashregisters
|-
| 2025-08-06 || [[User:Peetz0r|Peetz0r]] || [[Village:Øl Telecom|Øl Telecom]] <small>(but also [[Team:Warehouse]])</small> || 1 smol box, maybe brievenbuspakje || SFP+ module || Arrived
|-
| 2025-08-07 || Lord Mobach - BugBlue || Geraffel || 9 barrels or so || 470 liter beer
|-
| 2025-08-07 || [[ User:Lery|Lery ]] || Church of Cryptography || 65 x 26 x 26 cm, dispatched without extra packaging, 15.5 kg || Coleman Shelter Dome XL 4.5m x 4.5m
|-
| 2025-08-07 || [[ User:Sapien|Sapien ]] || Milliways || 30 x 30 x 30 cm, dispatched without extra packaging, 10 kg || Stage lighting pins, M10 bolts
|-
| 2025-08-08 || [[ User:Rizoom|Rizoom ]] || Deco tent [Team:Flags] || 2 boxes (aprox 50x15x15 cm) || stickerwinkel.com removable vinyl stickers
|-
| 2025-08-09 (*) || [[User:Sedje|sedje]] (Village:OSSO) || Team Family || one box, up to 14kg || 75 frisbees (175g)-- (*) delivery date unknown, will update when more info arrives
|-
| 2025-08-08 || [[User:Webmind|webmind]] || Village:Techinc || 300-500gramms || LifePo4 batteries ||
|-
| 2025-08-09 || Lightning5 || NOC || 1 box 1,5kg || Decathlon
3SOKSD18494732
|-
| 2025-08-08 || [[User:Herget|herget]] || Heaven || 500gramms || Amazon: Ear Piece |||
|-
| 2025-08-09 || [[User:Thibaultmol|Thibaultmol]] || Village:Squirrel || 500g-1kg || undershirts + rescue blanket ||
|-
|-|-|- style="background: #faa"
| After 2025-08-11
|colspan=5| You can't have anything delivered to WHY after day 4!
|-
|}

[[Team:Warehouse]]

User:Thibaultmol

2025-02-08T21:26:54Z

Thibaultmol: create user page

{{UserInfo
|NickName={{PAGENAME}}
|Languages=EN
|HackerSpace=
}}