WHY2025 wiki - User contributions [en]

Team:Bar/Mugs/MeToo

2025-08-24T20:13:49Z

FighterX64: /* I want a mug too... */

= I want a mug too... =

If you still like our mugs, then put your contact info and number of mugs here. If there's enough of demand, and if the new mugs pass our quality control (which will be much more rigorous), we'll order them and contact you regarding payment and delivery. Details will follow.

* [[User:Ikriz]] kristen+mugsarecool at ikriz dot nl [x1]
* [[user:ReDNaX]] linze_edelsteen.7i [at} icloud (dot] com [1x]
* Iwantadishwasheresetantwhy2025mugaswell@e-bu [dot] de
* achtele at web dot der 1x mug please
* [[user:Mack]] mlombaers at freedom dot nl 2x mug please
* [[user:JuliJane]] why2025mug@my[dot]fqdn[dot]org, would be lovely
* [[user:bengoshi]] would like one mug, too :)
* Bas (team waste), would like a proper one...
* [[user:Manduca]], manduca@why2025.org
* [[user:a51c]] (1x)
* [[user:FighterX64]] 2x

Meetup After Party 25 October 2025

2025-08-24T20:06:24Z

FighterX64:

{{Meeting
|Name=After Party, 25 October 2025
|StartDate=2025-10-25 13:37:00
|EndDate=2025-10-25 00:00:00
|Where=Hackalot, Eindhoven
}}
== What ==
An in person after party for anyone interested that made '''WHY2025''' an awesome event!

== Program ==

* 13:37 Doors open
* 14:30 Start of program

* approx. 19:00 food

* Party

== WHO ==

Please note that Hackalot has limited inside- and outside capacity. Be ready for a distributed main portion of the meeting.

{| class="wikitable sortable"
|-
! Name !! team !! Diner !! Food (tbd) Meat/Vega(n) !! Allergies/Dietary requirements
|-
{{#ask:
[[namespace::UserLink]]
|?team
|?Diner
|?Food
|?Allergies
|format=table
|headers=show
|mainlabel=Name
}}
|-
| {{UserLink|FighterX64}} || On-site || yes || Meat || -
|-
| {{UserLink|name here}} || - || - || - || -
|-
! colspan="5" | Total names: {{#ask: [[namespace::UserLink]] |format=count}}
|}

===Seats offered===
{| class="wikitable"
|-
! Name !! Seats available !! Leaving from !! Time
|-
| - || - || - || -
|}

===Need ride===
{| class="wikitable"
|-
! Name !! Seats available !! Leaving from !! Time
|-
| - || - || - || -
|}

Feedback

2025-08-20T20:29:33Z

FighterX64: /* NUTS / power / water */

'''What Hackers Yearn''' for is to '''Improve'''. This page is dedicated to collecting user feedback related to the execution of WHY2025 as a whole. Constructive feedback is invaluable to the continuous improvement of the project and is welcomed from all participants. Please share your observations and suggestions in a '''clear and respectful manner'''. Your input will help guide enhancements for future generations of the event.

It is also possible to send feedback to [http://mailto:2029@why2025.org 2029@why2025.org]

== IMPORTANT ==

Do '''NOT''' review '''people'''. Any individual interaction you had with a human does not belong here, but should be taken up with [[Team:Cohesion]].

This page is strictly for addressing improvements for the next event. We encourage contributors to maintain a neutral, factual, and calm tone in their feedback. Positive feedback, on things we should definitely do again next time is also appreciated and helpful.

* GOOD EXAMPLES: "Excessive mud at showers", "Food vendors often refused to accept WHY-voucher", or "Limited drop-off points for luggage shuttle".

* BAD EXAMPLES: "Person XXX was insulting me", "Helpdesk XOC was too busy to help", "frickin hot", "So the story begins on Saturday night at 23:04 when..."

== Feedback List ==

=== General / overall ===

* There should be a clear single method/channel of communication from orga, using the Heaven signal chat or social media for this is not ideal
** +2
* "Communication" in general seems to be the theme of this camp. It was extremely difficult to find reliable information about anything as a visitor/angel, and often you only had the grapevine to go off, and you just had to hope that the necessary information somehow reached you at some point. From what I've heard it wasn't much better between teams either. Documenting things is really important and saves everyone a lot of work having to repeat and figure out the same things over and over again! +1
* Don’t use generative “AI” or large language models in official communication. Have seen lots of stuff on this wiki that has that classic LLM stink on it.
* Officially discourage/disallow people from using LLM or GenAI in talks. Have seen quite a few images in slide decks that are absolutely generated by GenAI (including grave misunderstandings of human anatomy lol)
* The site was not suitable for this kind of event. There was essentially no tree cover and no shade anywhere, no swimming water to cool off in, and the long-and-narrow shape made it difficult for far-away social groups to mix due to the long walks involved. The SHA/MCH site was much better on all of these points. +1
** In my experience Zeewolde (SHA/MCH-terrain) was far more long-and-narrow, but more tree cover would have definitely been welcome.
** MCH 470m vs WHY 730m in length
* Intra-team communication proved difficult during planning and buildup; big orga meetings of multiple hours causes people to tune out fast and not really lead to meaningful discussions but just quick updates.
* Would like to see a more clear split between teams and projects; teams being what is necessary for the event to happen at all, and projects being nice-to-haves that make the camp the place we want it to be. This way if there's less (core) teams, orga meetings could also be slimmed down and communication possibly more efficient.
* While it was good to see signal being used a lot, using it for a large number official announcements was not very effective. Signal does not share message history when members join a group so previous announcements are not viable to new members.
* Signal announcement groups were only used partially and did not link to services with official communication channels (such as sign posting people to angel.why2025.org for Heaven updates). Some announcements posted on the Angel system were also posted on the signal group, but it wasn't consistent so announcements were missed.
* These points were compounded when large announcements on the angel system were pinned to the top. Considering many users primary accessed the angel system via mobile phone, they would need to scroll multiple times to know if there were new announcements. In many cases, I had individuals complaining about lacking information and I had to teach them what was wrong so they could stay updated. This added frustration to people wanting to volunteer.
* a great amount of assumptions and unwritten rules are present that a new-comer might not be aware of. Quite often, weird situations got brushed off as "tradition" including taking flags from Deco home because apparently that was OK last camp.
* My experience of WHY2025 as an immunocompromised person: https://fedi.slightly.tech/@joepie91/statuses/01K2YJ7RTEBF9ZZRWG5ASBPJ90 (compiles various different issues and places them in context)
* A lot of visitors seemed to expect a festival (like a music festival) rather than a collaborative, volunteer-driven hacker event. I'm not sure why this is, but this seemed like a much more prevalent expectation than at previous events, and it has caused quite a few conflicts in expectations (like regarding the noise cutoff, but also the 'consumer mindset' of many visitors causing issues for others including teams).

=== Arcade ===

=== Arrival / departure / parking / train shuttle / luggage shuttle ===

* On day 0 we queued to drive onto the field. We said said we had stuff for two different villages at opposite ends of the site, named the villages and showed them on map print outs. This information was accepted by a dispatcher. However, the bicycle guide refused to guide us to the second location, claiming it was impossible to get there. This is somewhat surprising, since others had been able to drive to that location before. It seemed there was a informational mismatch between dispatch and bicyle guide. (Both locations were accessible by asphalt roads.)
* train shuttle worked well, good job! +1
* Overly-strict parking angels were a returning issue. To name two incidents:
** Parking bike angel halting a huge Boels truck driving out of the terrain during teardown telling him he needed a bike angel (it had been a multi-hour pickup from LSD including the truck in question breaking down, large suppliers typically don't have bike angels as they are dealt with by on-site or productiehuis), and telling him to turn the huge truck around on the main road as it was going against the one-way direction. The zeal is necessary at times, but having turned around a huge truck full of rental stuff on de Wagenweg would have caused significantly more issues and delays than it was immediately solving.
** Parking bike angel telling a car to continue driving in the one-way-direction despite being repeatedly told and shown that the upcoming cable cover bump would ruin his bumper and he can not drive over it. Car driver got told it was his problem and to solve it himself.
* Parking felt like a premium experience! being greeted by a friendly and energetic angel and guided to my parking spot with no issues.
* tear-down chaos with everyone requesting field access was handled quite well considering the workload!
* People let their shuttled luggage sit at the infotent for hours, in stead of collecting it directly after drop-off.

=== Badge ===

* Badge handouts were announced right before they happened which didn't allow people to plan their angel shifts and disrupted talks / workshops. A virtual queue would have fixed this and required less total manhours to organize / manage. +2

* There was an expectation that the badge was and I quote from what I have overheard "included in the price". This is not the case and has never been the case but it’s not clearly communicated. To my understanding there was a surplus at SHA2017 and MCH2022 so there never was a shortage of badges before which may have contributed.
** The above is misinformation: It was in fact communicated in written form that every attendee with a ticket receives a badge. The badge could not be ordered separately and was included in the ticket price.

* During the event (AFAIK) there were no badge angel shifts outside of queue angel. This is a chance from prior events and didn't allow people who normally would have helped to help in the same way.

* Due to the badges not being self-powered nor being distributed at the entrance they failed to function as badges. The SHA2017 badge was designed with having no power yet still being a nametag in mind. The WHY2025 badge did not seem to function as a nametag which should have been its intended design goal.

* At MCH and SHA you had people using the badges at the event itself to make games / hack / learn / teach. It was something which brought people together. There was very little being done / to do with the badge during the camp, not just because of the late arrival and limited distribution but rather because there is no way to get apps on the badge outside of the SD card... or if there is a way of doing so then its not documented on the wiki page as of writing. There was no app store app, no way to use the LORA hardware, and outside the event its impossible to use the badge without reflashing a new wifi SSID.

* You could not sit at the badge tent and solder on your antenna onto the badge or work on projects. At SHA and MCH you could just approach the badge people / angels and even get help with projects.

* Badge still has way too limited documentation to even work on it after the event.

* Team Badge have overworked themselves to get a badge available. Team over Badge next time. Which is also a Team:Cohesion issue. +1

* Would have been great to have a separate queue for villages that collected tickets and pick up 15+ badges at the same time. This would also have greatly reduced waiting times for individuals picking up badges and sped-up the whole process. +1

* Not enough badges for all visitors (not even close apparently).

* Badge queues were very long and poorly managed. This made it impossible for some people to collected a badge (for example because they cannot stand that long, require shade, have to take care of children, need to go to their next angel shift, etc.)

* The communication about the badge status was very sparse and lacking. If there is a problem, '''communicate''' about it and tell participants what to expect. +1

** +1. I am sympathetic to the team scrambling to get stuff done under difficult constraints, but especially in such cases good communication is important. Things like randomly posting a link to a page about the keyboard hardware felt frustrating when we were just waiting for more info about future handouts. In addition, a Signal group was a poor choice of channel for announcements for many reasons - no public access, no history for new joiners, redundant join/leave messages, etc. Keeping updates to a section on the wiki and/or a mailing list would've worked much better.

* During build-up, almost all other teams were scrambling to find a pair of hands to get essential stuff done, while watching lots of people pouring epoxy in the badge tent. Which was, lemme me blunt here, one of the lowest priority of all the things that have been done during build-up.
* Stop giving out badges by default that’ll end up collecting dust or become e-waste shortly after the event. Would much rather have paid 30 EUR (or however much they cost) then pay for a crap badge I wasn’t even able to get. Also makes the event more accessible to financially unprivileged people. +1
** +1 to this, my badge has now been stowed away in a drawer and I will most likely never use it again.

* This year I made my first pcb: a SAO. I was really looking forward to handing them out to people. But there is no easy way to add SAO to the badge except to buy the extension. So in the end I didn't hand out any. Next time it would be great to have a badge with a build in SAO connector, because I'll be making more SAOs for sure!

=== Bars and food court ===

* Menu was much longer and more complex compared to MCH. A lot of items were almost never sold, like nachos and chips.
* Slight differences in the menu between the bars caused customers to ask "Do you have ...?". Also complicates restocking logistics.
* The amount of Rum in the "Tschunk" was '''halved''' without updating the price. They decided it was better to modify the recipe to make it almost non-alcoholic, rather than say "Sorry, we're out."
** +1, the Tschunk contained barely any Rum.
* Bar is not a Merch Store, "Special/Ceremonial Cup" should be sold in Infodesk. It was also badly advertised, only people who "knew" of its existence could buy it. +1
* How was the cup not a deposit... I didn't even realize you wouldn't get any money back. Made it extremely bothersome to buy drinks for other people. +1
* Why wasn't statiegeld/pfand collected? Many glass bins full of mate-bottles. I don't want to know how many plastic bottles and aluminium cans were thrown out. This could have been prevented.
* No Club Mate Beere?
* No normal (0.5L) bottles available on the last day?
* Do we get mate from the source, or a Dutch overprices company?
* No mate during buildup again?
** +1, this was really demotivating
* Not written instructions for angels. The “game of telephone” style handing of incorrect instructions down from one angel to the next caused food to be prepared incorrectly. Written instructions should be posted right at the frier and microwave.
** +1
* Handling of vegan food was bad. Burger stall incorrectly advertised vegetarian burger as "vegan" originally, and could not provide any vegan burger at all because the buns contained milk(!). Fries/snacks stall staff did not know what they were selling or what it contained, and communication was difficult. Only positive note goes to the pasta stall where the food was good, and the operator was highly competent and knew exactly what they were selling (I would like to see them at a next event).
* Bottle collection procedure was very unclear.
* To add to the above: between bar and foodcourt no crates in sight on several days. No crates at any of the waste collection points. No instructions or procedure arranged. So people grabbed the glass-waste bin from the showers and put it in the middle. End result: 24x 240L glass trash bin completely filled to the brim. Assuming roughly around 5000 pfand-bottles (Mate, beer etc) were trashed. And team Waste had a ton of heavy lifting to get all these bins off the field and back to the recycling company. This could have been prevented.
* The same with plastic bottles and cans. Team Waste managed to save a *trailer* full of cans and bottles. About 24 big bags (240L). That could easily have been double. And if people actually organized it, it would have been less work.
* Queues at the bar were sometimes very long and slow. Bottleneck during peak times seemed to be the payment terminals, having two or more instead of one terminal would already speed everything up.
* If menu items are not available at a certain bar (such as Tschunk or Radler at Party Bar), please cross them out with tape. Make sure feedback gets passed along by angels.
* Make sure customers know that they buy the cup. Bar was unable to refund money for returned cup.
* Food court options were not really healthy: pasta, burger, fries rince and repeat. I miss my vegetables
* I liked the board games at the bar

=== Cohesion ===

* I like the idea, but not the implementation: Geraffel was put at the arse end of the field (OK fine, epicenter of noise gradient and all that), then got told off for playing music during the day.
* Very little communication/information. People barely knew the team existed and could be contacted, social rules like the Photo Policy were not communicated and very widely ignored. Other events signpost these things all over the site and it does help +1
* Near constant drone flyovers at times and nothing happened to curb it, or even announce it is violating policy (to be fair, I do not know if anyone complained - I did not either, but was severely bothered by the sound alone; like a giant privacy violating mosquito). +1
* It would be nice if new organizers who joined the field build up for the first time get more included / accepted when they have free time to help out, and NOT to get rejected from tasks. Some of us felt very left out and sad :( (Remember, we're all volunteers and not paid workers, so keep the elitist behavior out of orga please).
* The „only dutchies please“ rule seems needlessly exclusionary to me, I have experience in event awareness work and de-escalation and the like, and would probably have made a good addition to the team, but am excluded because the members of Cohesion aren’t proficient enough in English. Seems a bit backwards for an event with a large amount of foreign attendees (being able to talk to someone in your mother language can help a great deal if needed and afaict there‘s nobody who speaks German on the team, for example)

=== Content / talks / heralds / speakerdesk / AV / recordings ===

* Party Stage was the perfect location for the "History of Hardcore" talk. More 'serious' talks could be held on the music stages at events going forward.
-> Apart from that hardcore talk, some hacker disconnected the subwoofers, hence why the lack bass during the hardcore talk which kinda sucked but additional security was added after.
* Speakerdesk was very nice! Having a good place to prepare slides and practice a bit was great. +1 It was awesome and 100% improvement compared to MCH, thanks a lot!
* A better handover process needs to be established from A/V tech + heralds + speakers. Who is putting on microphones, who is checking them.

=== CTF / token game ===

=== Decoration / design ===

* Team did an amazing job. The field felt welcoming and interesting. Thank you so much for all the effort that went in. +2
* Next time we need to find a sponsor to print flags for all visitors, and have it available as merch for purchase. It was sad to see so much deco being liberated too early in the event. We need to also work on the communication around this. +1
* New signs popped up at various places during the event when necessary, very nice to have the Deco team able to accomodate needs last minute and on site.

=== Family / kids ===

- Family field offered lots of entertainment for our kids. Location was perfect, with a direct path to the arcade and silent lounge. You could hear the noise from other fields but it was never overwhelming. Daycare was a blessing.

=== Finance / coins / payments ===

* Like the concept of an anonymous payment card that '''just works'''. Absolutely love the design of the WHY2025 card. And very happy to play with a blank Ultralight AES card afterwards.
** +1, this was set up well! My only feedback would be to maybe have something that you can tap your card against to see the remaining balance (or otherwise instruct angels to communicate the balance upon payment)
* option for payout of remaining funds wasn't communicated properly (even the website claimed it wasn't possible at all). Cash payout would be nice, but would understandably be a big extra thing to manage
* Card payment everywhere is amazing!
* On a few of my shifts (WOC, main bar), the WHY payment card failed to scan on the POS (it popped up a toast message saying no application is registered for this NFC card) and i received conflicting/no information about what to do about it or how to properly use it. Rebooting the POS seemed to help, but i'm more concerned with the conflicting/no training on what to do with it. The card looks great and worked a dream whenever the POS wasn't having trouble scanning it!

=== Information / infodesk / wiki ===

* The wiki seems to have never been updated after the event started. I have attempted to find information about something several times and ''none'' of those times was it on the wiki. Instead everything seemed to be in random Signal groups and wherever else, that I didn't even know about until much later. +1
* It was very hard to find information on anything (like infrastructure, badge handouts, etc.) in general, and even infodesk angels often didn't have the answers.

=== Merchandise ===

* It would have been nice if the merch that was ordered months ago would have actually been available at the field.
* Flags as preordered merchandise. Would create the possibility for hackerspaces and individuals to bring back home some of them. +4
* There was [https://why2025.org/post/803 a newspost] and an email about the unavailability of some of the ordered Merch due to failed quality control before the event. It claimed that the affected merch was some sizes of the design t-shirt, and the design hoody, and that there would be a paper list at the Merch tent where you could enter your home address if you were affected, so things would be mailed to you after the event. Both turned out to be wrong. What I did not get because it had run out was an 'event t-shirt', and there was no paper list, instead I was told I would get an eMail later. I'm BTW still waiting for that eMail more than a week later...

=== Moebelhaus ===

=== NOC / Network ===

* From buildup, through the event, through teardown: the networks worked!
* It was a pleasure to work together, to deduplicate work and equipment.
* In our location, WiFi coverage was poor although we were next to a Datenklo +2
* Wireless kept disconnecting every few minutes for the entire event +1
* Part of the (massive) WiFi problems was probably that there were no seperate SSIDs for 2.4 and 5 GHz, causing devices to permanently fall back to the unusable 2.4 GHz band because that had better signal strength.
* Never had noticed any problems whatsoever with the WiFi at SHA and MCH, so whatever changed - just revert back to what you used at SHA and MCH, because that worked properly.

=== NUTS / power / water ===

* Showers with adjustable heat (showerheads which mix cold and hot water) to avoid burns. If not possible, less hot is preferred. My partner could not use the shower due to the heat
* Wood pallets outside both showers and toilets to reduce mud. (+1, from day zero would have been helpful)
* Even if not in all bathroom points, more drinking water points other than the one in heaven should have been available from the beginning. +4
** During days -1, 0 and 1, I could not find any information about where to find drinking water on the wiki at all.
* Disable the watertaps at the same time as all the other bathroom facilities. Or communicate when the water is going out. Now villages were only able to fill small containers at the toilets. Or needed to walk all the way to Heaven.
* Slightly more cleaning would have been great. The showers were extremely full of mud even inside at times. Given they only used a hose as far as I saw, should have been possible to also have some angels do this in addition to the cleaning crew.
* Adding hooks to the showers was a very welcome addition, thanks! +1
* It wasn't clear where to get drinking water during the first few days. This should be communicated better, e.g. with signs and on the map. +1
* I liked the number of toilets: never had to wait +4
* furthermore, the toilets seemed to be cleaned often which is good. +4
* There always was toilet paper available in the stalls, greatly lessens anxiety. +5
* water pressure and temperature in the showers was great! Also: never had to wait, which is great! +3
* There always was plenty of soap available at the sinks, during peak time and at night. +4
* There was often not enough paper available to dry my hands after washing. This was fine during the sunny days, but during the evening and night I didn't like it.
* Dedicated dishwashing location. +4
* More drinking water fountains across the terrain +1
* Hoses to fill canisters at drinking water locations - did not find any other location than heaven where it was possible +1
* "upgrading" facilities to "drinking water" is questionable. What of all the potential risks was actually tested and could be guaranteed? Separate 100% clear drinking water spots would be better -1
* Shower temperature constantly fluctuated and never stabilized
* Communication to other teams with regards to their planning would have been heavily appreciated and could have prevented some minor crises (like the logistics traffic jam during buildup)
* On the wiki it said to bring Schuko type plugs, but all the distro had CEEform 16A anyway!
* It was very hard to contact NUTS during the event. There was no DECT phone number in the phonebook, no contact details listed the wiki and no location marked for them on the map.
** every nuts provided facility had an label on it describing what it was and a qr code leading to a contact form, which was in fact monitored actively.

=== Off-site logistics ===

* Very clear upfront, yet flexible during the event when needed and did a great job transporting and thinking along. Kudos!

=== On-site logistics ===

=== POC / DECT / Fieldphones ===

* micropoc worked just fine: I could easily and quickly register the DECT phones for my village and the network worked whenever I wanted to use it.
* Having the DECT so people can reach my team was as always: amazing. Thank you. Feature request: have a phone number only operational during business hours (and redirect to a prerecorded thing other times). Fixed that ourselves by switching the dect to silent. But would be a cool feature.
* The desk phone, DECTs and the ability to make outside calls were incredibly useful for our team.
* SIP worked great once the wiki instructions were followed. A bit unclear from what date the SIP server was exactly available!

=== Productiehuis / C3VOC ===

* Camera Angels had little to nothing to do, all they did was standing still, because of static shots. It would be more efficient to just leave CAM 1 as a Medium close up shot of the lectern and CAM 2 as a wide shot. Also there's really no need for an intercom system at the FOH which was next to useless.
* A lot of the angel positions could be automated and doesn't really require much hands on work. Apart from Signal Angel, which seems to be the most busy angel type.
* Stagehand Angeltype to be added instead per track instead of A/V Technician per track. Better to use an A/V Technician for purely troubleshooting when needed, those should be on-call instead.
** +1. AV tech ended up being stage manager anyway (in my experience)
* A use of Dante audio routing + a centralized mixer (with separate mixing matrixes per track would be a more efficient setup) at the VOC tent. (would also cut costs to renting 4x Digital mixers)
** -1. dante has often been overcomplicated for this kind of set up, and at previous events we’ve been sat around waiting for someone to provision a switch / VLAN for hours
* Spykersound's low budget equipment didn't seem too reliable, especially the EV mics and some of the TVs, they also provided the wrong Power supplies to things, there was also lack backup equipment which the supplier packed away too early. (IMHO, I would never hire Spykersound, they seem rather incompetent and annoying to deal with).
* Time management of build up tasks needs to be improved, leaving all remaining tasks to a few hours before opening was not really ideal, there needs to be better planning from the start of build up, some of the organizers arrived early and had little to no tasks to do other than doing other unrelated build up tasks. Also it would be great next time to know when it's the recommended day to join the build up of Productiehuis beforehand, so that people don't use up their energy on other tasks.
** +1. i also feel delegation of tasks could have been improved. We kept asking on day -1 and 0 if anything needed done, but then ended up with a mad rush before the (ironically, postponed) opening ceremony. meetings took a long time with little discussed - i appreciate that it’s often a nice rest and sit-down, but not all of us had been working as hard
* C3VOC is a very efficient team but it would be nice if they could delegate interesting tasks to the rest of the team as well and not hog all the interesting tasks to themselves.
* The placement of the screen on the Andromeda stage was bad. Audience members could only see the top 60% and only the left side, because the rest was obscured by the audience, the speaker lectern or the speaker. When sitting on either the left or right side of the chairs, the screen was obscured by the metal pillars on stage. Please consider the viewing angles from the audience because it was hard to follow talks that relied on their slides for explanation, when those slides cannot be properly seen.

=== Projectleiding ===

=== ROC ===

* Very clear audio and reception
* Was very happy with radio when the relay was up. During the end of teardown the signal degraded to unintelligible gibberish when going across field.
* Next time, don't do a split service desk in warehouse/ROC.
* ROC did a stellar job in running the radio network which saw a lot of action during the various crises and power cuts. Battery life was amazing and I never had issues making a call

=== Safety / security / first aid / fire ===

* Having yellow as the allocated first-aid safety vest color during the event was not the best choice, as it's one of the two most generic safety vest colors people are likely to already have/bring.
* Having the CERT number (1111) displayed on the phonebook as anything other than CERT (adding maybe also other relevant keywords so it can be searched for) is an awful idea. This year the phone was displayed as central management or something like that. As a first responder I had to waste more time trying to figure out what the number was than doing any other first response duties.
* Similarly, contact people at the CERT should be aware of the names other teams (specially NUTS) display for their installations. "The toilets marked as XXX" should have been enough of an indication of where the situation was happening to dispatch appropriate resources.
* A feature on the map to be able to share with cert our current location as it is done in other countries would be golden too.

=== Supermarket ===
* Happy friendly people who had the correct stuff on the shelves +2
* Pricing was for a campsite supermarket 'okay'. Having stuff available on field makes up for a lot. +1
* Would have loved to be able to purchase anything after 8PM, but i understand that they also need to sleep ;)
* Very resilient, apparently; throughout just about every logistical and infrastructure problem at camp, they seemed to keep operating. Would like to see them back! +2
* Would have liked to see tofu in the assortment; a few vegan proteins were available but none were quite as versatile.
* Instead of installing white tarps on the sides of the supermarket tent, black tarps were installed, making the supermarket uncomfortably warm inside!
* This was a fantastic addition, the supermarket had a good selection and fresh bread every morning.
* Having an onsite super market was fantastic for things that aren’t food (such as batteries or hygiene products).
* Our request to stock clothes pegs (for rescue blankets on tents) was accepted and just a few hours later, they were already on the shelf. Great!

=== Sysadmin ===

* Setup "live.why2025.org" as an alias for people to easier find the livestreams next time. Right now you needed to go to "streaming.media.ccc.de/why2025".
* IRC is less popular in new generations of hackers and at least Mastodon+Matrix integrations would have made Signal angel role useful.
* Would like a clear messaging channel from Orga/teams to visitors. live.why2025.org would be good. Better than signal. But have no idea what tool to use.

=== Terrain ===

* Noise gradient should be evaluated better: the main party stage was more audible from the family village than from the Belgian cluster, which was way closer.
* Fridge container orientation: the compressor should point away from campers, it was the single most noisy item from Batavus On tour village point of view.
* Infodesk not located at the entrance like at MCH, causing it to be less visible.
* 4000 people but only a single "Hardware Hacking Tent". It was constantly full, and no other places to sit and solder.
** Plenty villages that'll happily let you use their spaces. It makes sense for this kind of thing to be community-provided (the Hardware Hacking Tent was too - while a official workshop spot, it only exists because of of the HHA team willing to equip and run it)
* "Hackcenter" only had space for 20 people, tiny tent, zero cooling, and no advertisement. Not even a sign... We thought it was someone's Village until day 4.
* No place to party/music all night. It would be cool to have a distant (from tents) area where we're allowed to have music going all night long.
** -1, loud music anywhere on the field travels far and I appreciate being able to sleep. I liked the 23:00 cutoff. +1
** -1 agreed. "distant" location is not really possible on-site
** +4 AGREE, the noise cutoff was really annoying, other events the music continues until 2am atleast, I don't see why we can't have somewhere on site where we can play music at a reasonable volume. 23:00 is too early for a festival.
** +2, made the event substancially worse, if we have color-coded fields to match volume levels why do we still have to shut the music down completely at 23:00 in the red area?
** -1, i was very happy to have a camp where i could sleep without earplugs. Also it would be impossible due to very strict permits this time around.
** +2, At Lambda village we choose to be behind the party stage to be loud and partying, but the permit said no amplified noise after 23:00, which made most of the camp dead after this time.
*** also this was not followed on the last night after closing in which the angel party continued in the main bar until very late???? have some consistency please. it just feels mean otherwise.
** Would have loved to see more late night music in a place where noise isn’t an issue. Maybe far away and with infrastructure to divert noise from quiet areas (such as a wall between the music and the rest of the camp) ?

* it was nice that noise rules were followed quite well this time (unlike e.g. MCH where main stages switched to silent disco while sponsors kept blaring music into the silent areas)

* I missed routing signs for bikes coming in. Google Maps got me to the wooden bridge which was fenced off, and nobody there to either let me in or give me a hint. I may have let myself in at that fence, because it was very unclear which detour to take. The climb was only moderately scary.
* Seperate smoking and non-smoking fields, and designated smoking areas away from event spaces would be appreciated. Quite a few people smoking in busy areas without much attention about people around them, not to mention throwing cigarette butts on the grounds. A blanket ban on smoking and vaping for the entire event is probably to draconian (unfortunately).
* All the big track tents and workshop tents that had black tarps installed instead of white was a really bad idea, it made the interior more like a sauna. Down right unbearable to visit.
* Some wayfinding signs for finding the event tents would have helped me be faster around the terrain without stopping to look at my phone. (Looking at the map on my phone worked, but on sunny days every time you need to get your phone out drains energy fast and this can cause some anxiety.)
** Any signs could also work to make people aware of locations that they may not spot in other ways.

=== Tickets / entrance ===

* Putting the desks on the other side might have looked more welcoming, but all was fine for my check-in.
* Camper tickets were not scanned?
* Ticket scanning would have been nice

=== Villages ===

* Well done! And it was fun to help out villages doing extra luggage shuttles after we were done doing Waste stuff.
* Was very happy with the village planning this time around, we had a very cozy cluster. Thanks a lot!
* Loved that it was possible to rent tents and bedding! (though they got very uncomfortably cold and damp at night, maybe consider waterproof sleeping bags next event)

=== Volunteering / angels / heaven===

* Food tickets given to volunteers expiring, without any communication of them doing so.

[[File:Angel Waterbottle Comparison WHY vs MCH.jpg|thumb|Angle Waterbottle Comparison WHY vs MCH]]

* Waterbottle had boring text "'''Thanks For Volunteering'''", instead of WHY wordplay like "'''We Hydrate You'''", "'''Why Hydrate Yourself?'''" or "'''Wet Hackers, Yay!'''". +1
* Clip/Hook on the waterbootle was 3x smaller, making it unwieldy and difficult to connect. The MCH hook was bigger and easier to quick-connect.
* Drinking part had leak problems, which was not present on the previous bottle.
* +1 about the leak problem, i put water everywhere when doing my shifts, finally i stopped to use it and took my own bottle.
* The clip caused burn/melt-damage on the waterbottle, as can be seen when zooming in where the clip touches the orange waterbottle.
* No mate during buildup.
* No safe food, or unclear about the contents. +1
* Severe food safety issues in heaven. Bread toppings (including cheese and meat!) left open on a table outside of a fridge for hours, even overnight, with insects roaming around. No proper cleaning agents or supplies available for cleaning surfaces like tables, only some random supermarket cleaning sprays (this is not good enough for a central eating area!). +1
* Vegan food availability was unclear and could not be relied on. At times, the "vegan options" were completely inadequate for actually keeping people fed while doing potentially physically intensive volunteer work, with lacking nutritional value. Problem persisted during teardown. "We can't predict what the caterer will deliver" is not good enough for people with dietary restrictions. +1
* Heaven was too loud. It was almost impossible to communicate with people at the angel desk when there was a meal going on, and you had to practically yell to hear each other. Ideally sound dampening would be installed, but at least the eating area should be separated/insulated from the heaven desk and standby angel area in some way. +2
* Loved the DasBrot
* Didn't love the utter lack of social hygene during breakfast, lunch and dinner. The proper tools were lacking. Get a cooling gastronorm tray thing for all your meats and cheeses, get the (wasteful) small cups of smears. And have people service it. Dinner handout got fixed with angels doing plating, but was still very haphazard on several days.
* You need more people on the team. You worked your butts off and did not get to enjoy camp enough. I wish better for you all.
* Also get teardown safety vests (or use generic ones for buildup and give a cool one to those tearing down).
* Water-as-a-service trucks were organized well and at a very good frequency during my shifts; however prolonged storing of jerrycans of drinking water unprotected in full sun is not safe.
* Was very happy with the available food during all portions of the event, great job.
* Some more organisation in allocating tasks would probably be helpful. There were numerous cases of people not knowing what to do, and vice-versa teams recruiting angels themselves by approaching them in heaven.
* When calling for standby angels, it's probably better to immediately mention the task instead of just "I need two angels"; that way you can select for people already familiar with the task. Now I often had to ask myself and then someone else would pipe up once they recognized the task.
* No outside seating until the last few days.
* No food available before early shifts (8:00) or at odd hours inbetween shifts.
* For days -1 and 0, it was unclear that no food vouchers were required for food in heaven after doing angel shifts.
* In the beginning I could not find information about when dinner started/ended, so I missed it twice. It may have been on the wiki but it that case I didn't spot it or find it using search.

=== Warehouse ===

* When Boels screwed up, warehouse delivered us a replacement the same day.
- what did boels screw up?
* I appreciate being able to discuss the underlying requirements instead of automatically being handed a solution. When I asked for a bunch of extension cords, it turned out there was a better solution.
* Delivery service made camp a lot better for me as teamlead. I fixed several problems with one phone call and a happy angel heading out on a bike or gator!
* Purchase generic safety vests for use during shifts. All safety vests with branding were taken by people having done buildup.
* Have radio battery charging and exchange either handled by ROC or extend opening hours. I know you guys also need rest, so perhaps have an exchange option that does not require warehouse
* I hope this was the right place, but the 2-person tent hire was laughably small! The 2x single air mattresses didn’t fit the footprint of the single-area quick-deploy tent, and the tent was was far too small to fit two fully grown men. I had to sleep with my foot sticking out of the zipper, and my bags on my chest for the first night before running into town to buy a new tent anyway. The size could have been better communicated, or decent sized tent with a separated atrium space.
* Bring back the Kartents please, the rental-tents were way too small for 2 persons
* The opening hours, especially while buildup were to short
* Good assortment of Material

=== Waste / garbage collection ===

* I have no knowledge about the state of recycling in NL, but having only separate bins for glass and then ones for everything else felt quite bad. At least separation of paper/carton would have made sense I guess. Also having separate containers where people could "donate" plastic bottles / metal cans which have deposit would have made sense and also could have brought a nice sum of money for the event.
''-> The rules for plastic and metal recycling vary per local municipality, let alone per country. So we decided to not do a plastic/metal sorting bin as it would probably only cause headaches. ''

''-> Paper and food remains were collected seperately at heaven, foodcourt. Agree on extending that to villages.''

''-> Pfand was handled by team bar. Full agree. We saved a trailer full of big bags of bottles and cans.''

* Field was nice and clean until teardown with enough containers to get rid of waste. (+1 for adding at least a paper and deposit container)
* The bins near the villages I was at were always emptied before overflowing, which was nice. On teardown day I saw a big pile of bottles around one of the bins: can't say if glass or deposit ones. Generally the field seemed rather clean.

''-> See above, glass deposit should have been collected. Unclear why it wasn't.''

* Thanks for the motivating music! It was always a pleasure to see you guys roll by. +1
* Great waste management. Never seen an overflowing wastebin <3
* The blue bins with a printed image of a wine glass and a glass bottle (and some Dutch writing on them) weren’t actually for glass! It was very misleading for non dutch speakers.

=== Teardown ===

* "No cars on the gras" policy: Villages that respected the rule of not driving on the grass were effectively disadvantaged. On Wednesday, many cars ignored the rule and drove onto the grass, which meant those villages didn’t have to carry their equipment over long distances. Meanwhile, villages that followed the rule had to transport their gear much farther, which was exhausting given the hot weather. Suggestion: Instead of creating a situation where following the rules feels like a disadvantage, we could reward compliance. For example, check which villages adhere to the rule, and if they do, give them vouchers for a priority ticket queue for the next event.
* Toilets were shut down too early making getting water during the warm teardown harder
* Transporting crates with empty bottles in hand trucks is also very unsafe. If they fall over it would be a mess for barefooted people. Bringing them in and out with cars is much safer.
* Way too many people left a day early. That was a bit sad. For everyone reading this: stay the entire camp ;)
* We should communicate better that flags and other deco is there for the event and should not disappear during the event. Previous events and other events by other parties may have 'trained' our visitors to think they are helping out by removing such decoration early. It was a bit sad to see people rip things of the waste gator. They got told off. But the flags on the main road disappeared on day 2 of camp, and that was entirely unwarranted.
* Remove toilet accessories (paper/soap/brushes) beofore toilets are removed, otherwise they get dumped out on the field.
* Remove zipties of the main tents before tearing the tents down, the tent guys just cut them and leave them on the field.
* Not enough hi-vis vests available, which is especially unsafe when heavy machinery is roaming the site.
* There didn't seem to be any documentation of the teardown procedure for angels, which made it difficult to plan things like food and sleep.
* The to-do whiteboard on the last few days helped a lot with clarity, highly appreciated!
* Fire extinguishers were one of the first things to be collected, just a few hours after closing. This seems unsafe.

=== Entertainment ===

* Silent disco was a fantastic addition. It was brilliant seeing people dance after the quiet curfew or wander the camp with the disco headphones, enjoying the music. +1
* Streaming the entertainment acts was great for folks who couldn’t get to the stage area in person or just wanted to spread the vibes while hanging out in their tent.
* Positive feedback and story time of a definitively hacker experience: One of the silent disco attendees came to the furs tent and brought headphones still connected to the music. It wasn’t long until an SDR was brought out with an antennae the length of your arm and successfully tuned to the silent disco. Separately, someone else tuned in with a USB antennae and laptop in the middle of a cuddle pile. A few minutes later someone else completely separate wandered into the village, showing off the silent disco streaming over the DECT network. Absolute vibes.

Feedback

2025-08-17T21:31:20Z

FighterX64: /* Warehouse */

Feedback

2025-08-17T21:30:58Z

FighterX64: /* Warehouse */

2025-08-07-Logistics-meeting

2025-07-03T20:44:10Z

FighterX64: Created page with "{{Meeting |Name=2025/07/06 Logistics-meeting |StartDate=2025/08/07 20:30 |EndDate=2025/08/07 21:30 |Where=https://meet.hack42.nl/why-logistics |Team=On-site transportation }} Episode 13:hows going"

{{Meeting
|Name=2025/07/06 Logistics-meeting
|StartDate=2025/08/07 20:30
|EndDate=2025/08/07 21:30
|Where=https://meet.hack42.nl/why-logistics
|Team=On-site transportation
}}

Episode 13:hows going

2025-07-17-Logistics-meeting

2025-07-03T20:42:54Z

FighterX64: Created page with "{{Meeting |Name=2025/07/06 Logistics-meeting |StartDate=2025/07/17 20:30 |EndDate=2025/07/17 21:30 |Where=https://meet.hack42.nl/why-logistics |Team=On-site transportation }} Episode 12:"

{{Meeting
|Name=2025/07/06 Logistics-meeting
|StartDate=2025/07/17 20:30
|EndDate=2025/07/17 21:30
|Where=https://meet.hack42.nl/why-logistics
|Team=On-site transportation
}}

Episode 12:

Team:On-site Logistics

2025-07-03T20:41:40Z

FighterX64: /* Meetings */

{{Team
|Lead=User:Manduca
|Exclusive team=Yes
|Contact=logistics-leads@lists.why2025.org
|IRC=why2025-logistics
|team_is_essential_to_event=Show-stopper
|team_has_contact_info=Yes
|team_has_info_on_wiki=Yes
|team_has_planned_meetings=Yes
|team_has_enough_people=Yes
|team_has_drafted_budget=No
|team_has_informed_volunteer_team=No
|Projectleiding=User:Halcyon
}}
==Team Members==

{{TeamMemberEntry|User:Manduca}}
{{TeamMemberEntry|User:FighterX64}}
{{TeamMemberEntry|User:Wheeze NL}}
{{TeamMemberEntry|User:Knorrie}}
{{TeamMemberEntry|User:Shiz}}
==Introduction==
On-site Logistics is responsible for all transport of materials (not people) on the terrain. We will do this by hand, handcart, bike, golfcart or forklift. We do not transport stuff for villages or visitors. Additionally this team coordinates everything that is rented from Boels.

Logistics operates some heavy material that is potentially lethal. Therefor this is an exclusive team with regard to forklift drivers. This means you can not be in any other team. Forklift drivers are pre-selected, and trained before the event(obliged). Nobody else will be allowed to drive forklifts during the event (tent-builder-companies exempted). Fork-lift drivers are expected to be available from early build-up to late tear-down and the work starts as early as 06:30. This is not the team for you if you like to chill-out until late (although we can accomodate some off-time during the event). As this is a heavy hard working team, we will pay extra attention to your well-being and take good care of you. And you get to drive nice forklifts of course.

Beside drivers we also need some (core-)volunteering hands for some manual lifting, assisting forklift drivers, maintaining safety and/or delivering of small goods by gator.

==Global planning==
{| class="wikitable"
|+ Global planning On-site Logistics
|-
! Day count !! Date !! Remark
|-
| -10 || Monday 28-7 || Estimated first build-up of LSD. Arival of first forklifts and fences.
|-
| -9 || Tuesday 29-7 || Start build-up of main facilities? Arrival of large gear
|-
| -6 || Friday 1-8 || Onsite forklift training
|-
| -5 || Saturday 2-8|| Full scale build-up.
|-
| -3 || Monday 4-8 || More strict terrain management will start here. (or tomorrow)
|-
| 0 || Thursday 7-8 || Clean-up/finish-stuff day
|-
| 4 || Monday 11-8 || Manduca and Knorrie go flying
|-
| 5 || Tuesday 12-8 || Afternoon start clear-out of track tents
|-
| 6 || Wednesday 13-8 || Full scale tear-down
|-
| 8 || Friday 15-8 || So long and thanks for all the fish
|}

== Boels ==
[http://boels.com Boels] is a big rental company supplying us with all the tables chairs fridges we could ever need. (also gators, forklifts, telehandlers, fencing and lights. you name it they rent it)

The compleet orderlist is kept in a google docs file and updated when needed. A deadline for all orders will be set in the future.
Please note that at this point in time the orderlist is mostly a copy pasta from MCH2022 and will be updated.

Manduca and fighterx64 are organizing the Boels orders for teams (villages have to go trough Moebelhaus). For the current status check [[https://wiki.why2025.org/Team:On-site_Logistics/Boels Boels order]]

== KAV ==
[https://kavautoverhuur.nl/ KAV] is a car rental company we often use for people movers and small trucks.
=== Shuttle ===
A total of six vans should be enough. Of which one is usable with wheelchairs.
Idea is to use 9 person vans, as people traveling with a train don't have much luggage. Electric is the same price as diesel, so we choose electric :).
: 5 x [https://kavautoverhuur.nl/huren/personenbus/personenbus-peugeot-e-traveller-9-pers 9 Personvan]
: 1 x [https://kavautoverhuur.nl/huren/personenbus/rolstoelbus-mercedes-electr-lift Wheelchairvan]

=== Off-site logistics and Moebelhaus ===
Going to use small trucks for this that can be driven with a B-license. They have a slightly bigger one, but that is more than slightly more expensive. Need two for off-site and one for moebelhaus
: 3 x [https://kavautoverhuur.nl/huren/bakwagen/bakwagen-met-laadklep Bakwagen]

== Meetings ==

{| class="wikitable"
|-
! Date !! Name !! Location !! Minutes
|-
| 1 august 2024 20:30 || Kick-off meeting || https://meet.hack42.nl/why-logistics || [[2024-08-01-Logistics-meeting]]
|-
| 5 september 2024 20:30 || The return of the YaYa || https://meet.hack42.nl/why-logistics || [[2024-09-05-Logistics-meeting]]
|-
| 3 october 2024 20:30 || 'Mo man, 'Mo duck, 'Mo toe! || https://meet.hack42.nl/why-logistics || [[2024-10-03-Logistics-meeting]]
|-
| 7 november 2024 20:30 || At least we knew there was a meeting || https://meet.hack42.nl/why-logistics || [[2024-11-04-Logistics-meeting]]
|-
| 5 december 2024 20:30 || Full of expectation our heart beats || https://meet.hack42.nl/why-logistics || [[2024-12-05-Logistics-meeting]]
|-
| 9 january 2025 20:30 || I remembered to send out reminders! || https://meet.hack42.nl/why-logistics || [[2025-01-09-Logistics-meeting]]
|-
| 6 february 2025 20:30 || [https://i.imgflip.com/ylesy.jpg Spring is around the corner!] || https://meet.hack42.nl/why-logistics || [[2025-02-06-Logistics-meeting]]
|-
| 20 march 2025 20:30 || Better late then never || https://meet.hack42.nl/why-logistics || [[2025-03-20-Logistics-meeting]]
|-
| 3 april 2025 20:30 || Lost in space || https://meet.hack42.nl/why-logistics || [[2025-04-03-Logistics-meeting]]
|-
| 1 may 2025 20:30 || May the lifting force be with us || https://meet.hack42.nl/why-logistics || [[2025-05-01-Logistics-meeting]]
|-
| 5 june 2025 20:30 || Never look back (there might be a monster behind you!) || https://meet.hack42.nl/why-logistics || [[2025-06-05-Logistics-meeting]]
|-
| 6 july 2025 20:30 || Border dispute. Build a wall and make them pay for it! || https://meet.hack42.nl/why-logistics || [[2025-07-06-Logistics-meeting]]
|-
| 17 july 2025 20:30 || Did they pay for it???? || https://meet.hack42.nl/why-logistics || [[2025-07-17-Logistics-meeting]]
|-
| 7 august 2025 20:30 || by this time half our work should be done || on-site || [[2025-08-07-Logistics-meeting]]
|-
|}

== To Do ==

{| class="wikitable"
|-
! Task !! Status !! Who || Remarks
|-
| Create mailinglists || Done || Manduca || Normal one made, teamleads in progress
|-
| Plan meetings || Done || Manduca || 1st thursday every month until february
|-
| Plan Terrain || Open || All || Discussions ongoing. See [[Team:Terrain]]
|-
| Boels planning || Done || Manduca/Fighter || Quotes are signed. Updates keep being processed.
|-
| Request porto’s from Team:ROC || Done || || Amount ??
|-
| Contact team Nuts for containers and facility on LSD || Done || Manduca || NUTS will provide them
|-
| Contact team Terrain with feedback on map || Done || Manduca || Send email and discussed on physical orga meet in Amersfoort
|-
| Contact team Info with information to share in communication || Done || Manduca || Mail send (be aware of the forklift warning etc)
|-
| Contact KAV for vans || Done || Manduca || Quote is in. Needs to be signed.
|-
| Contact team PL with milestone planning || Done || Manduca ||
|-
| || || ||
|-
|}

==Core Team Members==

{| class="wikitable"
|+ Team Members
|-
! Username !! Previously involved !! Drives what? !! Role
|-
| {{UserLink|Manduca}} || Yes || Forklifts, Telehandlers, Cherrypickers, Cranes and everything else that moves || Cluster and Team Lead
|-
| {{UserLink|FighterX64}} || No || Cars and Forklift || Team member
|-
| {{UserLink|Wheeze NL}} || Yes || Forklifts, Telehandlers, Cherrypickers, etc. || Team member
|-
| {{UserLink|Knorrie}} || Yes || Yes || Team member
|-
| {{UserLink|Shiz}} || No || Anything involving a B or T-license, Forklifts || Team member
|-
|}

==Availability==
=== People ===
Please add your availability:
* AM = Morning
* PM = Afternoon
* Evening = After dinner
* All Day = All Day
{| class="wikitable"
|+ Availability
|-
! DAY !! -8 wo 30 !! -7 do 31 !! -6 vr 1 !! -5 za 2 !! -4 zo 3 !! -3 ma 4 !! -2 di 5 !! -1 wo 6!! 0 do 7 !! 1 vr 8 !! 2 za 9 !! 3 zo 10 !! 4 ma 11 !! 5 di 12 !! 6 wo 13 !! 7 do 14 !! 8 vr 15
|-
| Manduca|| All Day|| All Day|| All Day|| All Day|| All Day|| All Day|| All Day|| All Day|| All Day|| All Day|| All Day|| All Day|| All Day|| All Day|| All Day|| All Day|| All Day
|-
| Wheeze_NL|| PM/Evening|| No|| No || PM/Evening|| PM/Evening|| PM/Evening|| PM/Evening|| PM/Evening|| PM/Evening|| PM/Evening|| PM/Evening|| PM/Evening|| PM/Evening|| PM/Evening|| PM/Evening|| PM/Evening|| PM/Evening
|-
| Fighterx64|| All Day|| All Day|| All Day|| All Day|| All Day|| All Day|| All Day|| All Day|| All Day|| All Day|| All Day|| All Day|| All Day|| All Day|| All Day|| All Day|| All Day
|-
| Knorrie || Yes || Yes || Yes || Yes || No || Yes || Yes || Yes || Yes || Yes || No || Yes || Yes || Yes || Yes || Yes || Yes ||
|-
| Shiz || No || PM/Evening || All Day || All Day || All Day || All Day || All Day || All Day || AM || TBD || TBD || TBD || TBD || TBD || All Day || AM/PM || No
|-
|}

{| class="wikitable"
|+ Availibility for jobs
|-
! Name !! Yard Manager !! Forklift !! Golfcart !! Telehandler
|-
| Manduca || Yes || Yes || No || Yes
|-
| Wheeze_NL || No? || Yes || Yes || Yes
|-
| fighterX64 || Yes || Yes || Yes || No
|-
| Knorrie || No (at least not alone) || Yes || Yes || Yes
|-
| Shiz || Unsure || Yes || Yes || No
|-
|}

Yard Manager:
* Knows what is in the yard (LSD) and where it should go on the field.
* Main point of contact for teams needing our services.
* Steering the people in the field with the above knowledge.

=== Forklifts ===
{| class="wikitable"
|+ Forklift planning
|-
! Date !! M30-4 1 !! M30-4 2 !! M25-4 !! Telehandler !! BMF !! Remarks
|-
| 28-7 || || || X || X || X ||
|-
| 29-7 || Delivery || Delivery || X || X || X ||
|-
| 30-7 || || || X || X || X ||
|-
| 31-7 || || || X || X || X ||
|-
| 1-8 || Morning || Morning || Delivery || Delivery|| Delivery|| On-site forklift training in the morning.
|-
| 2-8 || || || || || ||
|-
| 3-8 || || || || || ||
|-
| 4-8 || || || || || ||
|-
| 5-8 || || || || || ||
|-
| 6-8 || || || || || ||
|-
| 7-8 || || || || || ||
|-
| 8-8 || || || || || ||
|-
| 9-8 || || || || || ||
|-
| 10-8 || || || || || ||
|-
| 11-8 || || || || || ||
|-
| 12-8 || || || || || ||
|-
| 13-8 || || || || || ||
|-
| 14-8 || || van der Ham || || || || van der Ham for teardown Stage
|-
| 15-8 || || || Pick-up|| Pick-up || Pick-up ||
|-
| 16-8 || Pick-up || Pick-up || X || X || X ||
|}
{{MeetingOverview|Team=On-site transportation}}

Orga Jitsi 4 June 2025

2025-06-25T11:27:24Z

FighterX64: /* Team:NUTS (Power, Lighting and Sanitation) */

{{Meeting
|Name=Orga Jitsi 4 June 2025
|StartDate=2025/06/04 20:00
|EndDate=2025/06/04
|Where=Online https://meet.why2025.org/orga
}}
Bi-weekly meeting for all volunteers. 
Meet time: 20:00 UTC+02:00

Minutes of the meeting:
https://pad.ifcat.org/orgajitsi4JUN2025?edit

Orga Minutes of 4th of June 2025
===

== IMPORTANT ==
To all that care about minutes: Please help me out... fill and check your own team. And TYPE along and correct me.

== Meeting minutes ==

<please add your name and team name here (if you are in a team)>

'''Present:'''
* [[Team:Projectleiding]] : {{UserLink|NancyBeers}}, {{UserLink|Hp197}}
* [[Team:Sponsors]] : {{UserLink|Josnoww}}, {{UserLink|H00913}}
* [[Team:On-site_transportation]] : {{UserLink|Manduca}}
* [[Team:Off-site_transportation]] : {{UserLink|Wido}}
* [[Team:NOC]] : {{UserLink|killergeek}}, {{UserLink|rewby}}, {{UserLink|AK}},
* [[Team:NUTS]] : {{UserLink|Dynom}}, {{UserLink|killergeek}}, {{UserLink|MrUnknown}}
* [[Team:Info]] : {{UserLink|elborro}}
* [[Team:Sysadmin]]: {{UserLink|Xesxen}}
* [[Team:CTF]]: {{UserLink|Thice}}, {{UserLink|Asby}}
* [[Team:Cohesion]]: {{UserLink|Dany}}
* [[Team:Content]]: {{UserLink|Dany}}, {{UserLink|MiFareLady}}, {{UserLink|Jos}}
* [[Team:Badge]]:
* [[Team:Volunteers]]
* [[Team:Warehouse]]: {{UserLink|Xesxen}}
* [[Team:ROC]]: {{UserLink|MrLinux}}
* [[Team:Ticket & Entrance]]:
* [[Team:Terrain]]: {{UserLink|Rox}}, {{UserLink|Uglyhack}}
* [[Team:Family]]: {{UserLink|Sim}}
* [[Team:Accessibility]]:
* [[Team:POC]]:
* [[Team:Parking]]: {{UserLink|konmei}}
* [[Team:Villages]]: {{UserLink|konmei}}
* [[Team:safety]]: {{UserLink|Koffiepot}}
* [[Team:Moebelhaus]]:
* [[Team:Deco]]: {{UserLink|Moem}}
* [[Team:Bar]]: {{UserLink|K4T0}}
* [[Team:Foodcourt]]: {{UserLink|K4T0}}

Please add your name here if you are NOT in a team
'''Present:'''
* You?

Please do share with us:
* Status of your timelines
* Status Open vacancies (and put them in the wiki where they can be found by new people) [https://wiki.why2025.org/Vacancies]
* Any other cool news to share

== Agenda: ==

1. Welcome!
Robert is on holiday so everybody types :)

2. PL Update
- T-Dose event was fun.
- There will be presence at DEVOPS Days.
- Small video clips with "hi, welcome at WHY2025 from Team:$your_team" are starting to get recorded
- Ticket update
- 244 tickets remaining
- When tickets sell out, there is space for 250 tickets more.

3. Teams updates

== Team:Family ==
* More people are joining, and picking up little projects - awesome \o/
* Still decisions to be made on big price quotes (daycare) very soon(tm).
* Fences requested from boels/logistics after lots of noise about the permits/safety.
* Muncipality wants anything there, no hard lines on what it should be.

== Team:Info ==
* Business as usual, socials, support tickets, spreading posters, WHYcast, etc
* Thanks everyone who responded with info for the booklet. Last call to teams that haven't responded to the email yet: Team:Bar/Foodcourt, Team:NUTS.
* (Deadline for teams to respond was three days ago already. We'll *not* process what will not be delivered before end of this week (8 June 2025))
* WHYcast
* We'd love "Hi and welcome to the WHYcast" in your native tongue and tell why you are looking forward to WHY.
* As well as cool stories from teams, villages, visitors, are welcome. WHY are you excited for WHY?
* Send your vids to: whycast@why2025.org
* FAQ entries need to be checked by related teams https://wiki.why2025.org/FAQ

Update by 3 teams:
== Team:Content ==
== Team:Heralds ==
== Team:Speaker Desk ==
- Workshop tent names: Euclid, Fobos, Giotto.
- All submissions have 3 reviews at the moment - that's good.
- If you would like to do some reviews, contact us at content@why2025.org
- Looking for volunteers for Speaker Desk, vacancy will be up on Monday.

== Team:Cohesion ==
* Team did a Communication training, so we are better prepared to deal with the not so fun things.
* Work is being done on finalizing Code of Conduct.

== Team:Accessibility ==
* Update will follow.
* Looking into mobility options.

== Team:Sysadmin ==
* No updates.

== Team:Terrain ==
* Meeting with Team:NUTS on colaborations.
* Working on permit maps.
* Contact with buildup coordinations, and tent suppliers.
* Liquicity teardown and WHY2025 buildup interfers, this can result in changes.

== Team:Ticket & Entrance ==
* No updates

== Team:Badge ==
* No updates

== Team:CTF ==
* We currently have 30 CTF (Capture The Flag) challenges (and multiple WIP)
* We currently have 3 STG (Secret Token Game) challenges (and many WIP)
* We invite the rest of the orga to provide tokens & puzzles to this game.
* The Secret Token Game submit form will be launched later this week, we will send an email to the orga list with the link and info.
* During the onsite on the 21st we will give a short presentation on the Secret Token Game - if we can get to The Hague.
* When the STG site is done we will write a blogpost and join the Whycast.

== Team:On-site transportation ==
* Final call for Boels requests.
* 15th of june the list will be finalised.
* Special call for who is responsible for the tracktents, Off-site logistics, Warehouse and Heaven.

== Team:Off-site transportation ==
* Does anybody have contact details of the wiki users Unox and Replicant? They signed up for the team, which is great, but left no contact details. Communication as a result is a ... challenge :). In case you know any of these persons please ask them to contact me (wido.why2025@herenstraat.nl) or leave contact details at the wiki.
* If your team has transport needs for stuff (not people or pets) to and from the terrain, please send an email to offsite-logistics@lists.why2025.org.

== Team:Shuttle ==
* Some promo has been done to find drivers.

== Team:Warehouse ==
* no updates

== Team:Waste ==
* no updates

== Team:NUTS (Power, Lighting and Sanitation) ==
Had a constructive meeting with Team:Terrain, thanks. Several todo's and followups are in-progress or planned.
* Location discussion with [[Team:On-site_Logistics]] and [[Team:Terrain]]
* NUTS area needs to be fenced.
* Logistics of NUTS equipment is arranged by NUTS, basic power and facilities will be there from the first Sunday - construction weekend.
* The search for the 32A, when theres no 32A available we'll have a Generator and/or Battery.
* Helping [[Team:Terrain]] with the puzzle for some of the assets from NUTS.

- [ ] Follow up on the Team:Info request for the Booklet.

* No other further update to share.

== Team:ROC ==
* Detailed (1 -> 15) August planning will be written out sometime next week.
* We have a first draft of the operating practice document - such has been requested after MCH2022.
* Extra Tetra-day in Dordrecht on the 5th of July to test battery/backup, extra features, like monitoring, statistics.

== Team:Sponsors ==
* Larger part of the budget gets covered.
* Will reach out to teams in a couple of days.

== Team:Deco ==
* We are gathering and making awesome things. We got some interesting donations.
* We have a workshop day on june the 14th in BitLair. We plan to make signs.
* You can help.
DEADLINE 13 June for the signs :) Put them on the wiki.
https://wiki.why2025.org/Team:Deco/Signage

Draft eventpage for the workshop : https://bitlair.nl/Events/2025-06-14_WHY2025_Deco_Sweatshop

== Team:Flags ==
* No updates

== Team:Merch ==
* Tomorrow first samples arive, of prints and patches.
* Vacancy

Update 4 teams:
== Team:Fire ==
== Team:First-AID ==
== Team:Security ==
* Safety square is getting finalised. All hireign and ordering is finished.

== Team:Permits ==
* Finalizing details, municipality and co got new questions.

== Team:Bar && Team:Foodcourt==
* All drinks, Mate and beers have been ordered. Starting to set up the cash registers and planning build-up. We are working on design for cups, beermats & coins. Expect to publish coin/cup designs soon, going through final checks.

* Products & prices are published on wiki. Please feel free to check and would like to hear your thoughts. https://wiki.why2025.org/Team:Foodcourt Share them with JustSem: justSem@why2025.org.
** There are food trucks open at all times of the day, also with vegan and vegetarian options.
** Each bar will have a different vibe.
** Hope on map showing all bar and food truck details.
** Pretix for food and bars is there.

* There will be some contact on the orga meet at Revspace and you can always mail.

== Team:Møbelhaus ==
* New item to the shop, accesibility ramps for the stable but higher floors.

== Team:NOC ==
* Physical planning still in progress, should have something more hopefully after the weekend.
* We are planning to build part of the uplink on June 12th/13th together with SURF (will be 400G).
* If all goes well (pending Netsmurf) we are planning to pull a fiber on the terrain on the 28th of June so Liquicity can use this. Reach out to me if you want to help on-site, its about a 800m of fiber to pull.
* We should have a working uplink for Liquicity working before July 15th.

For special requests mail us at noc@why2025.org

== Team:POC ==
* No updates

== Team:Parking ==
* no updates

== Team:PartyArea && Team:Entertainment ==
* There is some heavy health problems in the team. Wellwishes.

== Team:Press ==
* no updates

== Team:Productiehuis ==
* no updates

== Team:Villages ==
* no updates

== Team:Finance ==
* no updates, and that is good

== Team:Volunteers ==
* Team volunteers is busy getting shifts from all teams. We have put a schedule on our wiki stating which teams didn't send us a draft yet. https://wiki.why2025.org/Team:Volunteers. Please send in your drafts. Team:Entertainment hasn't replied to any of our mails.
* We also made a schedule of what we know about volunteer needs during buildup. https://wiki.why2025.org/Buildup_Teardown_Volunteer_Capacity Please add the correct information.
* We hope Engelsystem will be up in two weeks. When it is up we will contact Team:Info to make some noise.
* We still want to know who is in charge of reserving cargo bikes.
* Via Team:Warehouse.
* We have two vacancies.

== Projects:Serendiep ==

== Q&A ==
4. Q&A

* Maybe I missed it but were are we (expecting to be) hitting limit *after* adding 250 ?
* No. Based on the teams that are impacted, 250 is doable. More people is more risk and problems, so the 3750 tickets is the max this year.

== Next meeting ==
The next online meet is in two weeks: 18th of June 2025 at 20:00, at the same location: https://meet.why2025.nl/orga

Closing the meeting: 20:56

Highlights:
Action required: Team:Info booklet is still missing reponse from certain teams.
Acti
required: FAQ entries need to be checked by related teams https://wiki.why2025.org/FAQ
Action required: Boels list, special call for who is responsible for the tracktents, Off-site logistics, Warehouse and Heaven
Action required: Feedback foodcourt: justSem@why2025.org.
Action required: WHYcast wants your vids, saying hello in your mother tongue.
Action required: Please send your draft shifts for Engelsystem to Team:Volunteers.

Orga Jitsi 4 June 2025

2025-06-25T11:26:34Z

FighterX64: /* Meeting minutes */

{{Meeting
|Name=Orga Jitsi 4 June 2025
|StartDate=2025/06/04 20:00
|EndDate=2025/06/04
|Where=Online https://meet.why2025.org/orga
}}
Bi-weekly meeting for all volunteers. 
Meet time: 20:00 UTC+02:00

Minutes of the meeting:
https://pad.ifcat.org/orgajitsi4JUN2025?edit

Orga Minutes of 4th of June 2025
===

== IMPORTANT ==
To all that care about minutes: Please help me out... fill and check your own team. And TYPE along and correct me.

== Meeting minutes ==

<please add your name and team name here (if you are in a team)>

'''Present:'''
* [[Team:Projectleiding]] : {{UserLink|NancyBeers}}, {{UserLink|Hp197}}
* [[Team:Sponsors]] : {{UserLink|Josnoww}}, {{UserLink|H00913}}
* [[Team:On-site_transportation]] : {{UserLink|Manduca}}
* [[Team:Off-site_transportation]] : {{UserLink|Wido}}
* [[Team:NOC]] : {{UserLink|killergeek}}, {{UserLink|rewby}}, {{UserLink|AK}},
* [[Team:NUTS]] : {{UserLink|Dynom}}, {{UserLink|killergeek}}, {{UserLink|MrUnknown}}
* [[Team:Info]] : {{UserLink|elborro}}
* [[Team:Sysadmin]]: {{UserLink|Xesxen}}
* [[Team:CTF]]: {{UserLink|Thice}}, {{UserLink|Asby}}
* [[Team:Cohesion]]: {{UserLink|Dany}}
* [[Team:Content]]: {{UserLink|Dany}}, {{UserLink|MiFareLady}}, {{UserLink|Jos}}
* [[Team:Badge]]:
* [[Team:Volunteers]]
* [[Team:Warehouse]]: {{UserLink|Xesxen}}
* [[Team:ROC]]: {{UserLink|MrLinux}}
* [[Team:Ticket & Entrance]]:
* [[Team:Terrain]]: {{UserLink|Rox}}, {{UserLink|Uglyhack}}
* [[Team:Family]]: {{UserLink|Sim}}
* [[Team:Accessibility]]:
* [[Team:POC]]:
* [[Team:Parking]]: {{UserLink|konmei}}
* [[Team:Villages]]: {{UserLink|konmei}}
* [[Team:safety]]: {{UserLink|Koffiepot}}
* [[Team:Moebelhaus]]:
* [[Team:Deco]]: {{UserLink|Moem}}
* [[Team:Bar]]: {{UserLink|K4T0}}
* [[Team:Foodcourt]]: {{UserLink|K4T0}}

Please add your name here if you are NOT in a team
'''Present:'''
* You?

Please do share with us:
* Status of your timelines
* Status Open vacancies (and put them in the wiki where they can be found by new people) [https://wiki.why2025.org/Vacancies]
* Any other cool news to share

== Agenda: ==

1. Welcome!
Robert is on holiday so everybody types :)

2. PL Update
- T-Dose event was fun.
- There will be presence at DEVOPS Days.
- Small video clips with "hi, welcome at WHY2025 from Team:$your_team" are starting to get recorded
- Ticket update
- 244 tickets remaining
- When tickets sell out, there is space for 250 tickets more.

3. Teams updates

== Team:Family ==
* More people are joining, and picking up little projects - awesome \o/
* Still decisions to be made on big price quotes (daycare) very soon(tm).
* Fences requested from boels/logistics after lots of noise about the permits/safety.
* Muncipality wants anything there, no hard lines on what it should be.

== Team:Info ==
* Business as usual, socials, support tickets, spreading posters, WHYcast, etc
* Thanks everyone who responded with info for the booklet. Last call to teams that haven't responded to the email yet: Team:Bar/Foodcourt, Team:NUTS.
* (Deadline for teams to respond was three days ago already. We'll *not* process what will not be delivered before end of this week (8 June 2025))
* WHYcast
* We'd love "Hi and welcome to the WHYcast" in your native tongue and tell why you are looking forward to WHY.
* As well as cool stories from teams, villages, visitors, are welcome. WHY are you excited for WHY?
* Send your vids to: whycast@why2025.org
* FAQ entries need to be checked by related teams https://wiki.why2025.org/FAQ

Update by 3 teams:
== Team:Content ==
== Team:Heralds ==
== Team:Speaker Desk ==
- Workshop tent names: Euclid, Fobos, Giotto.
- All submissions have 3 reviews at the moment - that's good.
- If you would like to do some reviews, contact us at content@why2025.org
- Looking for volunteers for Speaker Desk, vacancy will be up on Monday.

== Team:Cohesion ==
* Team did a Communication training, so we are better prepared to deal with the not so fun things.
* Work is being done on finalizing Code of Conduct.

== Team:Accessibility ==
* Update will follow.
* Looking into mobility options.

== Team:Sysadmin ==
* No updates.

== Team:Terrain ==
* Meeting with Team:NUTS on colaborations.
* Working on permit maps.
* Contact with buildup coordinations, and tent suppliers.
* Liquicity teardown and WHY2025 buildup interfers, this can result in changes.

== Team:Ticket & Entrance ==
* No updates

== Team:Badge ==
* No updates

== Team:CTF ==
* We currently have 30 CTF (Capture The Flag) challenges (and multiple WIP)
* We currently have 3 STG (Secret Token Game) challenges (and many WIP)
* We invite the rest of the orga to provide tokens & puzzles to this game.
* The Secret Token Game submit form will be launched later this week, we will send an email to the orga list with the link and info.
* During the onsite on the 21st we will give a short presentation on the Secret Token Game - if we can get to The Hague.
* When the STG site is done we will write a blogpost and join the Whycast.

== Team:On-site transportation ==
* Final call for Boels requests.
* 15th of june the list will be finalised.
* Special call for who is responsible for the tracktents, Off-site logistics, Warehouse and Heaven.

== Team:Off-site transportation ==
* Does anybody have contact details of the wiki users Unox and Replicant? They signed up for the team, which is great, but left no contact details. Communication as a result is a ... challenge :). In case you know any of these persons please ask them to contact me (wido.why2025@herenstraat.nl) or leave contact details at the wiki.
* If your team has transport needs for stuff (not people or pets) to and from the terrain, please send an email to offsite-logistics@lists.why2025.org.

== Team:Shuttle ==
* Some promo has been done to find drivers.

== Team:Warehouse ==
* no updates

== Team:Waste ==
* no updates

== Team:NUTS (Power, Lighting and Sanitation) ==
Had a constructive meeting with Team:Terrain, thanks. Several todo's and followups are in-progress or planned.
* Location discussion with [[Team:Logistics]] and [[Team:Terrain]]
* NUTS area needs to be fenced.
* Logistics of NUTS equipment is arranged by NUTS, basic power and facilities will be there from the first Sunday - construction weekend.
* The search for the 32A, when theres no 32A available we'll have a Generator and/or Battery.
* Helping [[Team:Terrain]] with the puzzle for some of the assets from NUTS.

- [ ] Follow up on the Team:Info request for the Booklet.

* No other further update to share.

== Team:ROC ==
* Detailed (1 -> 15) August planning will be written out sometime next week.
* We have a first draft of the operating practice document - such has been requested after MCH2022.
* Extra Tetra-day in Dordrecht on the 5th of July to test battery/backup, extra features, like monitoring, statistics.

== Team:Sponsors ==
* Larger part of the budget gets covered.
* Will reach out to teams in a couple of days.

== Team:Deco ==
* We are gathering and making awesome things. We got some interesting donations.
* We have a workshop day on june the 14th in BitLair. We plan to make signs.
* You can help.
DEADLINE 13 June for the signs :) Put them on the wiki.
https://wiki.why2025.org/Team:Deco/Signage

Draft eventpage for the workshop : https://bitlair.nl/Events/2025-06-14_WHY2025_Deco_Sweatshop

== Team:Flags ==
* No updates

== Team:Merch ==
* Tomorrow first samples arive, of prints and patches.
* Vacancy

Update 4 teams:
== Team:Fire ==
== Team:First-AID ==
== Team:Security ==
* Safety square is getting finalised. All hireign and ordering is finished.

== Team:Permits ==
* Finalizing details, municipality and co got new questions.

== Team:Bar && Team:Foodcourt==
* All drinks, Mate and beers have been ordered. Starting to set up the cash registers and planning build-up. We are working on design for cups, beermats & coins. Expect to publish coin/cup designs soon, going through final checks.

* Products & prices are published on wiki. Please feel free to check and would like to hear your thoughts. https://wiki.why2025.org/Team:Foodcourt Share them with JustSem: justSem@why2025.org.
** There are food trucks open at all times of the day, also with vegan and vegetarian options.
** Each bar will have a different vibe.
** Hope on map showing all bar and food truck details.
** Pretix for food and bars is there.

* There will be some contact on the orga meet at Revspace and you can always mail.

== Team:Møbelhaus ==
* New item to the shop, accesibility ramps for the stable but higher floors.

== Team:NOC ==
* Physical planning still in progress, should have something more hopefully after the weekend.
* We are planning to build part of the uplink on June 12th/13th together with SURF (will be 400G).
* If all goes well (pending Netsmurf) we are planning to pull a fiber on the terrain on the 28th of June so Liquicity can use this. Reach out to me if you want to help on-site, its about a 800m of fiber to pull.
* We should have a working uplink for Liquicity working before July 15th.

For special requests mail us at noc@why2025.org

== Team:POC ==
* No updates

== Team:Parking ==
* no updates

== Team:PartyArea && Team:Entertainment ==
* There is some heavy health problems in the team. Wellwishes.

== Team:Press ==
* no updates

== Team:Productiehuis ==
* no updates

== Team:Villages ==
* no updates

== Team:Finance ==
* no updates, and that is good

== Team:Volunteers ==
* Team volunteers is busy getting shifts from all teams. We have put a schedule on our wiki stating which teams didn't send us a draft yet. https://wiki.why2025.org/Team:Volunteers. Please send in your drafts. Team:Entertainment hasn't replied to any of our mails.
* We also made a schedule of what we know about volunteer needs during buildup. https://wiki.why2025.org/Buildup_Teardown_Volunteer_Capacity Please add the correct information.
* We hope Engelsystem will be up in two weeks. When it is up we will contact Team:Info to make some noise.
* We still want to know who is in charge of reserving cargo bikes.
* Via Team:Warehouse.
* We have two vacancies.

== Projects:Serendiep ==

== Q&A ==
4. Q&A

* Maybe I missed it but were are we (expecting to be) hitting limit *after* adding 250 ?
* No. Based on the teams that are impacted, 250 is doable. More people is more risk and problems, so the 3750 tickets is the max this year.

== Next meeting ==
The next online meet is in two weeks: 18th of June 2025 at 20:00, at the same location: https://meet.why2025.nl/orga

Closing the meeting: 20:56

Highlights:
Action required: Team:Info booklet is still missing reponse from certain teams.
Acti
required: FAQ entries need to be checked by related teams https://wiki.why2025.org/FAQ
Action required: Boels list, special call for who is responsible for the tracktents, Off-site logistics, Warehouse and Heaven
Action required: Feedback foodcourt: justSem@why2025.org.
Action required: WHYcast wants your vids, saying hello in your mother tongue.
Action required: Please send your draft shifts for Engelsystem to Team:Volunteers.

Orga Jitsi 18 June 2025

2025-06-25T11:24:29Z

FighterX64: /* Meeting minutes */

{{Meeting
|Name=Orga Jitsi 18 June 2025
|StartDate=2025/06/18 20:00
|EndDate=2025/06/18
|Where=Online https://meet.why2025.org/orga
}}

== Orga Minutes of 18th of June 2025 ==

== Meeting minutes ==
'''Present:'''
* [[Team:Projectleiding]] : {{UserLink|Hp197}}, {{UserLink|Piiindakaas}}, {{UserLink|Boekenwuurm}}
* [[Team:Sponsors]] : {{UserLink|Josnoww}}, {{UserLink|H00913}}
* [[Team:On-site_transportation]] :
* [[Team:NOC]] : {{UserLink|killergeek}}, {{UserLink|Rewby}}, {{UserLink|AK}}
* [[Team:NUTS]] : {{UserLink|killergeek}}
* [[Team:Info]] : {{UserLink|Number3}}, {{UserLink|Ad}}
* [[Team:Sysadmin]]: {{UserLink|Wllm}}, {{UserLink|Xesxen}}, {{UserLink|Splodin}}
* [[Team:CTF]]: {{UserLink|Thice}}, {{UserLink|Asby}}
* [[Team:Cohesion]]: {{UserLink|Dany}}
* [[Team:Content]]: {{UserLink|MiFareLady}}
* [[Team:Badge]]: {{UserLink|Kintaro}}, {{UserLink|illyau}}, {{UserLink|Heplaphon}}, {{UserLink|Eirik}}, {{UserLink|FrancisD}}, {{UserLink|Parko}}, {{UserLink|Liam}},
* [[Team:Volunteers]] {{UserLink|Okarin}}, {{UserLink|Marjolein}}
* [[Team:Warehouse]]: {{UserLink|Xesxen}}, {{UserLink|CH23}}
* [[Team:ROC]]:
* [[Team:Ticket & Entrance]]:
* [[Team:Terrain]]: {{UserLink|Rox}},{{UserLink|Uglyhack}}
* [[Team:Family]]: {{UserLink|Pikachu}}
* [[Team:Accessibility]]: {{UserLink|SimonH}}
* [[Team:POC]]:
* [[Team:Parking]]: {{UserLink|konmei}}
* [[Team:Villages]]: {{UserLink|konmei}}, {{UserLink|IcyPalm}}
* [[Team:Bar]]: {{UserLink|justSem}}, {{UserLink|K4T0}}
* [[Team:Moebelhaus]]:
* [[Team:Productiehuis]]: {{UserLink|Mack}}
* [[Team:Safety]]: {{UserLink|Firewall}}

Please do share with us:
* Status of your timelines
* Status Open vacancies (and put them in the wiki where they can be found by new people) [https://wiki.why2025.org/Vacancies]
* Any other cool news to share

== Agenda: ==

1. Welcome!

2. PL Update
* 50 days -> Only 111 of 3500 tickets left
![](https://pad.ifcat.org/uploads/56e075b7-067f-4035-bb61-983b08b5a914.png)

* Tickets & badges
Team:Badge had a budget for 3200 badges, we want badges for all people 3500, then we if we want 250 more, then we decided not to give the last 250 people badges. Just make sure to not be the last to pickup you wristband.

* Volunteer food
We guaranteed you volunteerfood, but we couldn't get it financially working with Meckelenburg. So we currently in negotiation for alternatives to this, Team:Volunteers is working hard on getting it fixed.

* Orga meet Saturday
There will be a BBQ at RevSpace, 1 day before the NATO top. Please register yourself if you are coming: https://wiki.why2025.org/Orga_Meet_21_June_2025

This is the best moment to get the last stuff coordinated, please be there if you can.

Q: When does it start.
A: It will actually start at 14:00 just because we want to make sure everyone will be able to meet.

* Loads of things are on schedule. Thank you all.
It's looking really good, we are so proud of you all. We are working on the details with teams to get things done.

3. Teams updates

== Team:Family ==
Pikachu:
- We have decided on a daycare provider and are now finalyizing on it.
- Send an updated boelslist on time with the fencing included.
- Warehouse has been contacted with a list of items.
- Water will need to be connected to one of the tents.
- A couple of subprojects are moving forward.

== Team:Info ==
Ad:
- Social posts
- Fixing style & accessibility issues
- More WHYCASTs
- Working on the maplet for all visitors
- Cleaning up the wiki when needed
- Answering more questions of visitors
- Adding sponsor logos to website when available

Call for action:
- Get more news for the website.
- More interviews for WHYCAST.
- Check your wiki on your own stuff, you know best.

Want something communicated, please mail us at info@why2025.org

Update by 3 teams:
MiFareLady:
== Team:Content ==
- final stages of the review process, over 250 proposals, more than a 1000 reviews. Thanks to all the reviewers.
- Next step after this is selecting and organizing
== Team:Heralds ==
== Team:Speaker Desk ==
- Immediately got a submission for speaker desk after the last orga meet \0/.

Call for action:
- Looking for volunteers for speakersdesk.

== Team:Cohesion ==
Danny:
- Last notes on CoC are in, will be made final and forwarded to Team:Info before the Orgameet on Saturday.

== Team:Accessibility ==
Simon:
- Building list of items for an "Accessibility FAQ". Will work with Team:Info to incorperate what is already known and other teams to create a WIKI page for all the info. Maybe a QR code to link direct for people to scan.
- Need to speak to various teams to confirm information for this (emails will be coming out)
- Another volunteer made contact, providing insights as a first time attendee to a hacker camp to help figure out what is important for pre and on day information
- Agreed use of "Accessible Parking" rather than "Disabled" with Boekenwuurm, Parking and Terrain. Use of International Symbol of Access agreed.
- Previous discussions with Henry on number of accessible toilets/showers. Need to confirm where these will be place to ensure noted in FAQs
- Provided information - do we need multiple languages, large pint options etc? To be discussed
- Will reach out to relevant teams about harm reduction approaches to people who have used substances, low risk but was a question raised by email
- Will speak to Team:Food about food options, if more known yet and if we can share headlines especially around allergies and options to enable people to plan ahead if they need to bring food with them
- Will liaise with relevant teams to understand emergency procedures and ensure that those with additional needs can be planned for
- Working with Nancy to understand specific mobility needs for attender and also for an orga. May need to work with other teams to provide suitable assistance. More to follow.
- Want to reach out to Team:Cohesion to understand the "quiet" and low stim areas

== Team:Sysadmin ==
Xesxen:
- currently working on BadgeHub stuff to get it up and running.
- handeling tickets where needed.

== Team:Terrain ==
Gina:
- We have added a display of wikipages to the web map; currently we hardcoded some of the urls, but this will be moved to a system like MCH with the wiki-handels.
- Generally the layout of the map was updated, if you have feedback please let us know.
- Added doors to buildings
- enable the display by clicking the three stripes ('hamburger') menu on the top right and enable layers -> general -> doors
- please leave feedback if you have opinions about the doors on your tent
- Klic melding (underground details of the terrain) stuff will be added to the database soon (as in hopefully during the meeting)

Call for action: Feedback on the position of the doors. When you do see doors, then that's where they are planned. If you want to have them any different place. No doors, then it will be finalized on the field.

== Team:Ticket & Entrance ==
No update

== Team:Badge ==
Lukas:
We have some more of our Team:Badge members here with us today.
Eirik, Francis, Parko, Liam, iLLYa, Lukas,

Fist Badge Blogpost: https://why2025.org/post/494

Production about to start.
Final validation of hardware ongoing as we speak.

Today we had our exchange with Team:Sysadmin regarding BadgeHub server. Thank you for the support.

Handout of badges is taking place at the entrance. Welcome package coordination has started.

Q: Dany: We would like to know what color of the lanyard will have.
A: Lukas: We are working on this to finalize the lanyard. We are open for input.
Q: Dany: We just want to know the color of the visitor lanyard. Because we want to have a different color, so we can be recognizable as Team:Cohesion.

== Team:CTF ==
Thice:
- We emailed all the orga today about the Secret Token Game
- Submit your tokens on https://token.why2025.org/submit-token
- We wrote a draft blogpost about the Secret Token Game and sent it to Team:Info.
- We are planning a WhyCast to talk about the Secret Token Game (the first rule of Secret Token Game is that you talk about the Secret Token Game).
- We currently have 43 (was 30) CTF (Capture The Flag) challenges (and some more WIP).
- We currently have 11 (was 3) STG (Secret Token Game) challenges (and many WIP).

== Team:On-site transportation ==
No updates

== Team:Off-site transportation ==
No updates

== Team:Shuttle ==
No updates

== Team:Warehouse ==
Completed requests for tools/stuff from other teams, including prospected budgetting per team.

== Team:Waste ==
No updates

== Team:NUTS (Power, Lighting and Sanitation) ==
Killergeek:
* small updates done to the layout of some generators and pushed that to the map.
* This weekend more drawing will be done.

== Team:ROC ==
No updates

== Team:Sponsors ==
No updates
Q: for Team:Sponsors: Send an email last week, no response so far.

== Team:Finance ==
HP197: All is looking good.

== Team:Entertainment ==
No updates

== Team:Volunteers ==
Okarin:
- Update on food.
- Working on wristbands, and waterbottles.
- We really need Teams that want angels during camp to send in their shifts.
https://wiki.why2025.org/Shifts_for_teams_in_Engelsystem
contains a table of all Teams that did not send us their shifts in time.
- We started a list of volunteer needs during buildup and teardown. Please help us make this list more accurate. It will help us to know how many volunteers we need to recruit.
https://wiki.why2025.org/Buildup_Teardown_Volunteer_Capacity.
- Update on Engelsystem?
- Saturday we will bring breads by handgemaaktbrood.nl for a tasting.

Call for action:
Go checkout: https://wiki.why2025.org/Shifts_for_teams_in_Engelsystem and check if you team still needs to send in the information for Engelsystem.

== Team:Deco ==
Catharina:
- Lots of people responded to the call for art projects.
- We did a lot of signs last weekend.

== Team:Flags ==

== Team:Merch ==
Jeroen/Netsmurf:
- Production has started, the invoice is in for all material, the paint that glows under UV has been hand delivered to turkey.

Update 4 teams:
Firewall:
== Team:Fire ==
== Team:First-AID ==
== Team:Security ==
- On track:
- Anwsered warehouse on their questions.
- A lot of volunteer offers, that is very nice.

== Team:Permits ==
Firewall:
- Deadline: June 29th, everything must be finished.
- Fire: Request from terrain to add more parking spaces? If so we need to quickly align this with the fire dept.
- Sound: They need a detailed plan, likewise Liquicity uses to ensure that there is max.75dBc on the nearest houses.
- Police:
Questions on:
- Elaborate what Arcade is.
- Elaborate on the silent disco.
- Elaborate how we make sure the 'wagenweg' is emptied in case of an emergency.
- GGD: Announce the finish Sauna to the 'omgevingsdienst'
- Constructions: no comments, happy with the map
- Openbare order: no comments
- Traffic: clarify where the traffic controllers will be.
- Surrounding:
- Please elaborate on the map where toilets can be emptied.
- Put in the house rules that toilets are not allowed to be dumped.
- Show: announce the location code where we will meet each other
- Nitrogen(stikstof meting): it is assumed no detailed nitrogen reports are needed. However if there are complaints from the surrounding, it might be needed on a short notice.

Gina: For the "verkeersregelaars" map, we need to coordinate, but I need to know where it will be put. Dave will be put in touch with Firewall.
Redlizard: Will you be in RevSpace this weekend?
Firewall: I will have to check with the private calendar
Redlizard: Do you need the village tent locations for the 29th of June.
Firewall: Yes, we need that, but the information might be needed.
Boekenwuurm: We are in discussion with the gemeente, if that is needed.
Firewall: Aligment with Nancy needs to be done on topics.

== Team:Bar&Foodcourt ==
justSem:

- On track:
- Ordered all drinks and 800 krates of MATE.
- Designed and ordered the WHY2025 cups and refund-coins: Collectors items.
- starting on the pretix-register set-up for bars and foodtrucks.
- Question: who can do a show-n-tell on the pretix to the food-vendors in july?
- ordered last items through Warehouse.
- started on the logistics and planning build-up for vendors and delivery on site.
- Question: Where can we see the logistics overview?
- started on the final decorating ideas for the unique bar-vibes in the NEON-karaoke-bar, Homely foodcourt-bar and Party-stage bar.
- Startup meeting has been done with our Bar & Drinks vendor. This was a success. Bars should be fully equiped and stocked.

Question:
Kato: Is there a build-up schedule?
Jeroen: There is information, but no central schedule.
Kato: We will get a first plan for our buildup schedule and reach out to teams to connect water, elektricity etc.

== Team:Møbelhaus ==
Jeroen:
- Moebelhaus is up and running, lots of orders are coming in.
- Of the 64 tents, we are down to 5 tents at this point
- If you have NOT ordered stuff yet, then make sure to get the order in SOON. Closer to the event will be hard to get the event.

IcyPalm:
- Is there a overview of what was ordered by whom?
Jeroen:
- Can you send me quick e-mail so I can sent you / forward the information.

== Team:NOC ==
AK:
* Since last Thursday we have a 400Gbit link up and running between Science Park Amsterdam and Inholland Alkmaar (thanks SURF and Nico for driving over from Germany).
* Last section from Inholland to the field to built beginning of July.
* We're pulling fibre on the field on the 28th of June which will be used for Liquicity, if you want to join contact AK, also see https://pad.bitlair.nl/p/fiberday20250628
* If your team needs "colocation" in the on-site NOC datacentre please contact noc@why2025.org (for now VOC/ROC/POC we are considering)... also for other special requests.

Boekenwuurm:
- Could we blog about the uplink? AK: Please send a request to use --> Team:Press could refer to this aswell in pressrelease
- Please mail your colocation to the maillist.

== Team:POC ==
No updates

Dany: Please add information on the wiki so we can register our DECT phones.
Marieke: They are working on it, soon update

== Team:Parking ==
Konmei:
- We will not organize the verkeersregelaars.
- The luggage shuttle is being rethought, we are probably changing that.
* The idea is to have 6 dropoff points on the field.
* This will be rather complex, so we are considering to go down to 1 drop off point: InfoDesk

Call for help:
- Konmei wants input and is looking for a person to talk about this.
- Jeroen / redlizard offer themself to be sparring partners.

== Team:PartyArea ==
Jeroen:
- We have bands for most nights, we are still looking for dj's
- We have constructions drawings for the stage, they will get distributed to Team:Safety and Team:Terrain

== Team:Press ==
Marieke:
- Way of working is a work in progress.
- We're thinking of creation a presskit but then with pictures of WHY2025 journalist can use, so that we know for sure that they use only pictures were people gave consent.
- Next Monday Boekenwuurm & Piiindakaas are guests at the podcast Met Nerds om Tafel.
- Journalist has interest in doing a badge review.
- Journalist has interest in writing ioan article about content / speakers / program.

== Team:Productiehuis ==
Mack:
- Little surpise as we didn't received information on stage 4 (Delphius). It's getting sorted out though.

== Team:Villages ==
IcyPalm:
- We had a planning meeting, first draft of village placement
- About 50% has been planned, and 70% of people.
- Final date is july 1st if you want a village on the map/field.
- Village Hardware wants a specific location, but we need to find a solution that works for them.

Redlizard: The tent supplier needs to know what tents need accessibility tents. Can we get this information from the village information.
Jeroen: For the sponsor and village tents, there is 5 accessibility plates.
Redlizard: The tent vendor want to know more information.

== Projects:Serendiep ==
No updates

== Q&A ==
4. Q&A

== Next meeting ==
The next online meet is in two weeks: 2th of July 2025 at 20:00, at the same location: https://meet.why2025.nl/orga

Closing the meeting: 21:00

Call for action points from the meeting:
- There will be a BBQ at RevSpace, 1 day before the NATO top. Please register yourself if you are coming: https://wiki.why2025.org/Orga_Meet_21_June_2025
- Team:Info wants more news for the website, more interviews for WHYCAST.
- Team:Info wants you to check your wiki on your own stuff, you know best.
- Team:Speaker Desk is looking for volunteers.
- Team:Terrain wants you to check the map, check the doors (turn on doors in menu) and leave feedback.
- Team:Badge is celebrating.
- Team:CTF want you to submit your tokens on https://token.why2025.org/submit-token
- Team:Volunteers wants teams to communicate their Angel shifts https://wiki.why2025.org/Shifts_for_teams_in_Engelsystem
- Team:Volunteers is also working on buildup/teardown capacity https://wiki.why2025.org/Buildup_Teardown_Volunteer_Capacity
- Team:Moebelhaus wants to finalize the orders, villages should hurry.
- Team:NOC wants to hear from you if you want to want to co-locate something.
- Team:Parking wants your help and input. And they NEED volunteers...
-

Orga Jitsi 4 June 2025

2025-06-25T11:22:28Z

FighterX64: /* Meeting minutes */

{{Meeting
|Name=Orga Jitsi 4 June 2025
|StartDate=2025/06/04 20:00
|EndDate=2025/06/04
|Where=Online https://meet.why2025.org/orga
}}
Bi-weekly meeting for all volunteers. 
Meet time: 20:00 UTC+02:00

Minutes of the meeting:
https://pad.ifcat.org/orgajitsi4JUN2025?edit

Orga Minutes of 4th of June 2025
===

== IMPORTANT ==
To all that care about minutes: Please help me out... fill and check your own team. And TYPE along and correct me.

== Meeting minutes ==

<please add your name and team name here (if you are in a team)>

'''Present:'''
* [[Team:Projectleiding]] : {{UserLink|NancyBeers}}, {{UserLink|HP197}}
* [[Team:Sponsors]] : {{UserLink|Josnoww}}, {{UserLink|H00913}}
* [[Team:On-site_transportation]] : {{UserLink|Manduca}}
* [[Team:Off-site_transportation]] : {{UserLink|Wido}}
* [[Team:NOC]] : {{UserLink|killergeek}}, {{UserLink|rewby}}, {{UserLink|AK}},
* [[Team:NUTS]] : {{UserLink|Dynom}}, {{UserLink|killergeek}}, {{UserLink|MrUnknown}}
* [[Team:Info]] : {{UserLink|elborro}}
* [[Team:Sysadmin]]: {{UserLink|Xesxen}}
* [[Team:CTF]]: {{UserLink|Thice}}, {{UserLink|Asby}}
* [[Team:Cohesion]]: {{UserLink|Dany}}
* [[Team:Content]]: {{UserLink|Dany}}, {{UserLink|MiFareLady}}, {{UserLink|Jos}}
* [[Team:Badge]]:
* [[Team:Volunteers]]
* [[Team:Warehouse]]: {{UserLink|Xesxen}}
* [[Team:ROC]]: {{UserLink|MrLinux}}
* [[Team:Ticket & Entrance]]:
* [[Team:Terrain]]: {{UserLink|Rox}}, {{UserLink|Uglyhack}}
* [[Team:Family]]: {{UserLink|Sim}}
* [[Team:Accessibility]]:
* [[Team:POC]]:
* [[Team:Parking]]: {{UserLink|konmei}}
* [[Team:Villages]]: {{UserLink|konmei}}
* [[Team:safety]]: {{UserLink|Koffiepot}}
* [[Team:Moebelhaus]]:
* [[Team:Deco]]: {{UserLink|Moem}}
* [[Team:Bar]]: {{UserLink|K4T0}}
* [[Team:Foodcourt]]: {{UserLink|K4T0}}

Please add your name here if you are NOT in a team
'''Present:'''
* You?

Please do share with us:
* Status of your timelines
* Status Open vacancies (and put them in the wiki where they can be found by new people) [https://wiki.why2025.org/Vacancies]
* Any other cool news to share

== Agenda: ==

1. Welcome!
Robert is on holiday so everybody types :)

2. PL Update
- T-Dose event was fun.
- There will be presence at DEVOPS Days.
- Small video clips with "hi, welcome at WHY2025 from Team:$your_team" are starting to get recorded
- Ticket update
- 244 tickets remaining
- When tickets sell out, there is space for 250 tickets more.

3. Teams updates

== Team:Family ==
* More people are joining, and picking up little projects - awesome \o/
* Still decisions to be made on big price quotes (daycare) very soon(tm).
* Fences requested from boels/logistics after lots of noise about the permits/safety.
* Muncipality wants anything there, no hard lines on what it should be.

== Team:Info ==
* Business as usual, socials, support tickets, spreading posters, WHYcast, etc
* Thanks everyone who responded with info for the booklet. Last call to teams that haven't responded to the email yet: Team:Bar/Foodcourt, Team:NUTS.
* (Deadline for teams to respond was three days ago already. We'll *not* process what will not be delivered before end of this week (8 June 2025))
* WHYcast
* We'd love "Hi and welcome to the WHYcast" in your native tongue and tell why you are looking forward to WHY.
* As well as cool stories from teams, villages, visitors, are welcome. WHY are you excited for WHY?
* Send your vids to: whycast@why2025.org
* FAQ entries need to be checked by related teams https://wiki.why2025.org/FAQ

Update by 3 teams:
== Team:Content ==
== Team:Heralds ==
== Team:Speaker Desk ==
- Workshop tent names: Euclid, Fobos, Giotto.
- All submissions have 3 reviews at the moment - that's good.
- If you would like to do some reviews, contact us at content@why2025.org
- Looking for volunteers for Speaker Desk, vacancy will be up on Monday.

== Team:Cohesion ==
* Team did a Communication training, so we are better prepared to deal with the not so fun things.
* Work is being done on finalizing Code of Conduct.

== Team:Accessibility ==
* Update will follow.
* Looking into mobility options.

== Team:Sysadmin ==
* No updates.

== Team:Terrain ==
* Meeting with Team:NUTS on colaborations.
* Working on permit maps.
* Contact with buildup coordinations, and tent suppliers.
* Liquicity teardown and WHY2025 buildup interfers, this can result in changes.

== Team:Ticket & Entrance ==
* No updates

== Team:Badge ==
* No updates

== Team:CTF ==
* We currently have 30 CTF (Capture The Flag) challenges (and multiple WIP)
* We currently have 3 STG (Secret Token Game) challenges (and many WIP)
* We invite the rest of the orga to provide tokens & puzzles to this game.
* The Secret Token Game submit form will be launched later this week, we will send an email to the orga list with the link and info.
* During the onsite on the 21st we will give a short presentation on the Secret Token Game - if we can get to The Hague.
* When the STG site is done we will write a blogpost and join the Whycast.

== Team:On-site transportation ==
* Final call for Boels requests.
* 15th of june the list will be finalised.
* Special call for who is responsible for the tracktents, Off-site logistics, Warehouse and Heaven.

== Team:Off-site transportation ==
* Does anybody have contact details of the wiki users Unox and Replicant? They signed up for the team, which is great, but left no contact details. Communication as a result is a ... challenge :). In case you know any of these persons please ask them to contact me (wido.why2025@herenstraat.nl) or leave contact details at the wiki.
* If your team has transport needs for stuff (not people or pets) to and from the terrain, please send an email to offsite-logistics@lists.why2025.org.

== Team:Shuttle ==
* Some promo has been done to find drivers.

== Team:Warehouse ==
* no updates

== Team:Waste ==
* no updates

== Team:NUTS (Power, Lighting and Sanitation) ==
Had a constructive meeting with Team:Terrain, thanks. Several todo's and followups are in-progress or planned.
* Location discussion with [[Team:Logistics]] and [[Team:Terrain]]
* NUTS area needs to be fenced.
* Logistics of NUTS equipment is arranged by NUTS, basic power and facilities will be there from the first Sunday - construction weekend.
* The search for the 32A, when theres no 32A available we'll have a Generator and/or Battery.
* Helping [[Team:Terrain]] with the puzzle for some of the assets from NUTS.

- [ ] Follow up on the Team:Info request for the Booklet.

* No other further update to share.

== Team:ROC ==
* Detailed (1 -> 15) August planning will be written out sometime next week.
* We have a first draft of the operating practice document - such has been requested after MCH2022.
* Extra Tetra-day in Dordrecht on the 5th of July to test battery/backup, extra features, like monitoring, statistics.

== Team:Sponsors ==
* Larger part of the budget gets covered.
* Will reach out to teams in a couple of days.

== Team:Deco ==
* We are gathering and making awesome things. We got some interesting donations.
* We have a workshop day on june the 14th in BitLair. We plan to make signs.
* You can help.
DEADLINE 13 June for the signs :) Put them on the wiki.
https://wiki.why2025.org/Team:Deco/Signage

Draft eventpage for the workshop : https://bitlair.nl/Events/2025-06-14_WHY2025_Deco_Sweatshop

== Team:Flags ==
* No updates

== Team:Merch ==
* Tomorrow first samples arive, of prints and patches.
* Vacancy

Update 4 teams:
== Team:Fire ==
== Team:First-AID ==
== Team:Security ==
* Safety square is getting finalised. All hireign and ordering is finished.

== Team:Permits ==
* Finalizing details, municipality and co got new questions.

== Team:Bar && Team:Foodcourt==
* All drinks, Mate and beers have been ordered. Starting to set up the cash registers and planning build-up. We are working on design for cups, beermats & coins. Expect to publish coin/cup designs soon, going through final checks.

* Products & prices are published on wiki. Please feel free to check and would like to hear your thoughts. https://wiki.why2025.org/Team:Foodcourt Share them with JustSem: justSem@why2025.org.
** There are food trucks open at all times of the day, also with vegan and vegetarian options.
** Each bar will have a different vibe.
** Hope on map showing all bar and food truck details.
** Pretix for food and bars is there.

* There will be some contact on the orga meet at Revspace and you can always mail.

== Team:Møbelhaus ==
* New item to the shop, accesibility ramps for the stable but higher floors.

== Team:NOC ==
* Physical planning still in progress, should have something more hopefully after the weekend.
* We are planning to build part of the uplink on June 12th/13th together with SURF (will be 400G).
* If all goes well (pending Netsmurf) we are planning to pull a fiber on the terrain on the 28th of June so Liquicity can use this. Reach out to me if you want to help on-site, its about a 800m of fiber to pull.
* We should have a working uplink for Liquicity working before July 15th.

For special requests mail us at noc@why2025.org

== Team:POC ==
* No updates

== Team:Parking ==
* no updates

== Team:PartyArea && Team:Entertainment ==
* There is some heavy health problems in the team. Wellwishes.

== Team:Press ==
* no updates

== Team:Productiehuis ==
* no updates

== Team:Villages ==
* no updates

== Team:Finance ==
* no updates, and that is good

== Team:Volunteers ==
* Team volunteers is busy getting shifts from all teams. We have put a schedule on our wiki stating which teams didn't send us a draft yet. https://wiki.why2025.org/Team:Volunteers. Please send in your drafts. Team:Entertainment hasn't replied to any of our mails.
* We also made a schedule of what we know about volunteer needs during buildup. https://wiki.why2025.org/Buildup_Teardown_Volunteer_Capacity Please add the correct information.
* We hope Engelsystem will be up in two weeks. When it is up we will contact Team:Info to make some noise.
* We still want to know who is in charge of reserving cargo bikes.
* Via Team:Warehouse.
* We have two vacancies.

== Projects:Serendiep ==

== Q&A ==
4. Q&A

* Maybe I missed it but were are we (expecting to be) hitting limit *after* adding 250 ?
* No. Based on the teams that are impacted, 250 is doable. More people is more risk and problems, so the 3750 tickets is the max this year.

== Next meeting ==
The next online meet is in two weeks: 18th of June 2025 at 20:00, at the same location: https://meet.why2025.nl/orga

Closing the meeting: 20:56

Highlights:
Action required: Team:Info booklet is still missing reponse from certain teams.
Acti
required: FAQ entries need to be checked by related teams https://wiki.why2025.org/FAQ
Action required: Boels list, special call for who is responsible for the tracktents, Off-site logistics, Warehouse and Heaven
Action required: Feedback foodcourt: justSem@why2025.org.
Action required: WHYcast wants your vids, saying hello in your mother tongue.
Action required: Please send your draft shifts for Engelsystem to Team:Volunteers.

Orga Jitsi 21 May 2025

2025-06-25T11:18:23Z

FighterX64: /* Meeting minutes */

{{Meeting
|Name=Orga Jitsi 21 May 2025
|StartDate=2025/05/21 20:00
|EndDate=2025/05/21
|Where=Online https://meet.why2025.org/orga
}}
Bi-weekly meeting for all volunteers. 
Meet time: 20:00 UTC+02:00

== Meeting minutes ==

<please add your name and team name here (if you are in a team)>

'''Present:'''
* [[Team:Projectleiding]] : {{UserLink|NancyBeers}}, {{UserLink|HP197}}, {{UserLink|Boekenwuurm}}, {{UserLink|Piiindakaas}}
* [[Team:Sponsors]] : {{UserLink|Josnoww}}, {{UserLink|H00913}}
* [[Team:On-site_transportation]] :
* [[Team:Off-site_Logistics]] : {{UserLink|Wido}}
* [[Team:NOC]] : {{UserLink|killergeek}}, {{UserLink|AK}}
* [[Team:NUTS]] : {{UserLink|killergeek}}, {{UserLink|Dynom}}
* [[Team:Info]] : {{UserLink|Number3}}, {{UserLink|Ad}}, {{ UserLink|Jel }}
* [[Team:Sysadmin]]: {{UserLink|Xesxen}}, {{UserLink|Splodin}}
* [[Team:CTF]]: {{UserLink|Asby}}
* [[Team:Cohesion]]: {{UserLink|Dany}}
* [[Team:Content]]: {{UserLink|MiFareLady}}, {{UserLink|Dany}}, {{UserLink|Jos}}
* [[Team:Badge]]: {{UserLink|Kintaro}}
* [[Team:Volunteers]] {{UserLink|Okarin}}
* [[Team:Warehouse]]: {{UserLink|Xesxen}}
* [[Team:ROC]]:
* [[Team:Ticket & Entrance]]:
* [[Team:Terrain]]: {{UserLink|Rox}} {{UserLink|Uglyhack}} {{UserLink|redlizard}}
* [[Team:Family]]:
* [[Team:Accessibility]]: {{UserLink|SimonH}}
* [[Team:POC]]:
* [[Team:Parking]]:{{UserLink|konmei}}
* [[Team:Villages]]:{{UserLink|konmei}} {{UserLink|IcyPalm}}
* [[Team:Bar]] & [[Team:Foodcourt]]: {{UserLink|JustSem}} {{UserLink|K4T0}}
* [[Team:Moebelhaus]]:{{UserLink|Lumi}}
* [[Team:Deco]]: {{UserLink|Damning}}

Please add your name here if you are NOT in a team
'''Present:'''
* You?

Please do share with us:
* Status of your timelines
* Status Open vacancies (and put them in the wiki where they can be found by new people) [https://wiki.why2025.org/Vacancies]
* Any other cool news to share

Basic courtesy rules:

* Put your (nick)name and team as your jitsi name
* Be prepared, and unless it is something big within your team, try to keep it under a minute.
* If you have a question to the whole orga, also send it to the mailinglist afterwards (or, if you want input that moment, before the meeting)
* This are orga meets. Village or personal questions are better suited for 1:1's, breakouts, emails, or other communications
* Try to keep updates brief and interesting for everybody, consider what is the worth of a saying like 'we have a team meeting next week'.
* While we like to keep it a bit more strongly moderated from 20:00 on, there are people hanging out before and after the meeting for chatting, casual sharing and having fun.

== Agenda: ==

1. Welcome!

Boekenwuurm opened the meeting 20:00. Ans asks for hygiene during this meeting to keep it short. She will interupt and break it off if needed. Nothing personal, but we have al long meetings.

2. PL Update

* 78 days left, 3151 tickets sold, 349 tickets left!

* URGENT vacancies; We really need help with Parking.
General vacancies: https://wiki.why2025.org/Vacancies

* In person meet is coming up; take note of the NATO top that is starting the day after and sign up at the wiki when you are coming.
https://wiki.why2025.org/Orga_Meet_21_June_2025

* WHY will be present at T-Dose next week.
www.t-dose.org

* PL switcharound
Nancy and Christel switched teams Waste, Volunteers and Family.

3. Teams updates

== Team:Family Zone ==
Pikachu:
* The project is going along.
* We got the mail from team:info, we got confused by being called Family Village, we are team:Family, and build the Family Zone
* We are looking into the daycare, but it has not been done yet.

RedLizard:
* We have fencing planned. We want to know what type of fences you need. Please let us know what type of fence is what you need to let us know.

Boekenwuurm:
* Could you hook up offline, and figure this out please. Picachu confirmed.
*
== Team:Info ==
Ad:
* Working on promo packages to NL, DE, BE (7 hand-delivered, more soon). Most will be shipped out over the weekend.
* Fixed https://wiki.why2025.org/Interests wiki page (so you can find all IRC interest channels)
* Adding transcripts of WHYcast to the wiki and history... slowly, not all is online yet.
* Doing our thing: WHYcast, WHYcast blog, Wiki corrections, Promo posts on Social, preparing for InfoDesk and a Booklet
* Speaking of social posts, please boost those, interact, especially with the vacancies. Please use your own account to boost our posts... this is liked by the algorithms.

Shoutout to all teams - Call to action:
* All teams who featured in the previous booklet(s) have received a mail with a proposal for a text for this years version. Please respond to this email before 1 June, so we can start finalising the layout and content. If you haven't received a mail but you think your team has essential information that needs to be included, please contact Team:Info (info@why2025.org).
* And while at it, think about what visitors need to know (blog post with info). And sent it to our info@why2025.org

Q: Nancy: Do we have enough whycast interviews?
Ad: No, please send mail to whycast@why2025.org to talk about your team, your village, your cool stories from previous events

Update by 3 teams:
Chantal:
== Team:Content ==
== Team:Heralds ==
== Team:Speaker Desk ==
* Subteams are being formed. We would really like to add a coordinator for Speaker Desk.
* Procrastinators: Lot's of submission in the past couple of days. Count at 157
* CFP closing on the 25th of May. Blind reviews starting.
* Stage names: Andromeda, Brachium, Cassiopea, Delphinus

Boekenwuurm: Did you think of the names of the workshops tents?
Chantal: No, not.
Nancy: Are you open for suggestions for workshop tent naming?
Chantal: Yes, we are. Please reach out to us.

== Team:Cohesion ==
Dany:
* Work is being done on code of Conduct. We are working on it, to update this to match our current insights
* The team goes on communications training this weekend.

== Team:Accessibility ==
Simon:
* Talking to Team:Info about the advice to go into the event booklet and discussing digital accessibility for the online version to meet the European Accessibility Act that comes into force end of June.
* Started discussions with Team:Volunteer on providing information and advice to cover access questions
* Contacted Team:Cohesion and Team:Info to work together and put together FAQs/aide memoir for Infodesk to handle majority of predicted access questions and will work to ensure that information is available beforehand to reduce queries.
* Spoke to NS accessibility team who have provided some advice and guides on their network, links can go on website or in information for attendees to help people plan travel by public transport who may not be used to the local system. --> @Simon: You can add info to the wiki on travel advice
* The wonderful Jos from Content recommended an accessibility checking site to use as well https://basistoegankelijk.nl/ Will make use
* Will check CoC again and pass any comments to Team Cohesion.

== Team:Sysadmin ==
Splodin
* No major updates
* Stats are being added, the moebelhaus stats are no on the https://stats.why2025.org

== Team:Terrain ==
RedLizard:
* We are trying to finalize the orders for fences and roadplates. It looks like we have predicted too much. As this is expensive, we are not looking at the orders and review and try to reduce the the real order we need to make
* Working on a sensible build up order, plans, with the tent planning, manduca planning, liquicity. It's going to become a reasonable planning, in the next week or so.

Nancy: Is it clear to team:terrain what maps are needed for team:permits.
Redlizard: I think so.
Uglyhack: We put the latest version online on the nextcloud, version 13.

== Team:Ticket & Entrance ==
Update by Boekenwuurm:
* 18 plus entry proces has been figured out.

== Team:Badge ==
* Kintaro put in written update
(Will be driving on the highway. Won't be able to attend the call today.)

Next Carrier Board Prototype has been ordered and is in production now.
We're awaiting delivery in the Netherlands for testing.

== Team:CTF ==
* No updates this week

== Team:On-site transportation ==
Manduca: Not here, via mailinglist:
Lots of teams waking up last minute and ordering Boels stuff. That window is closing quickly, so teams need to hurry up.
Especially a wakeup call for volunteer kitchen, tracktents (tables, chairs etc.) and warehouse.

== Team:Off-site transportation ==
* no updates

== Team:Shuttle ==
No team shuttle

== Team:Warehouse ==
* No updates
== Team:Waste ==

== Team:NUTS (Power, Lighting and Sanitation) ==
Killergeek:
* please fill in the request forms for power and water on the wiki if your team has not done this yet, that's our source of truth not an email to us.
* https://wiki.why2025.org/Team:Nuts/heavy_power_request_list
* https://wiki.why2025.org/Team:Nuts/water_request_list
* We might need to say no to some power request when the power puzzel is done. there is only so much power available to distribute.
* Please email us at: nuts@lists.why2025.org for questions. The captainpower email listed is getting full and only for very important questions to the teamlead.

Marijn/IcyPalm: Would like to talk about wastewater.
Killergeek: Lets meet after the meeting

== Team:ROC ==
Lennart:
Call to action:
* I have sent e-mail to all teams that have vehicles. We would like confirmation from all teams. So we can add GPS trackers

== Team:Sponsors ==
Jos:
* We made the original budget, with PL, we have upgrade to 150k, and we are already at 70%
* Proud of the team working on sponsorcontracts

== Team:Finance ==
Henry:
* I have no updates at this point in time.

== Team:Entertainment ==
Erik:
* We are working on acts, getting quotes
* There is a jamming session in the planning
* We are working on more stage improvement
* Also we are considering children

== Team:Volunteers ==
Okarin:

Call to actions:
* Please reply to the shift submission email (before the 20th of June).
* Engelsystem and angel recruitment will start the end of June
* Could the person managing the cargo bikes contact us?
* According to chat this is arranged by Team:Warehouse

Boekenwuurm: Can you please sent your request to the maillist so all teams get a mail notification.

== Team:Deco ==
Catharina:
Call to action:
* Please fill your requested signs before June 13th. As we are mass building the signs on the 14th.

== Team:Merch ==
Netsmurf:
* Progressing, orders went out the the manufacture. Waiting for first samples, and later final samples.

Vacancy alert: We still need a volunteer to coordinate the merch

Update 4 teams:
== Team:Fire ==
== Team:First-AID ==
== Team:Security ==
No updates

== Team:Permits ==
Dave:
* We are working on the permits, we have no update for today. It's a work in progress.

== Team:Bar & Team:Foodcourt ==
justSem:

**Bar**
* A lot of things have been finalized. Beers/drinks have been arranged for ~95%
* Coordination is taking shape, we've discussed structure, availability of coordination during the event.

**Foodcourt**
* Foodcourt menu's are in! We have the following variants available:
* Pasta Club: Italian
* Bite-us: Mexican
* Frites & snacks
* Burgers, pita and fish
* Pancakes
* Baos & Bites: Asian
* Hackers at tiffany's: Buffet-style breakfast.
* Juice Dealers: Smoothies, fresh juice, etc.
* Black hat coffee: Coffee and coffe-based drinks, sweet snacks & slush-puppy
* There will be a big variety of Vega, Vegan and Halal options available to cater to everyone's needs.
* Pricing will be friendly! You don't have to expect big-event style of pricing.
* Food is meant to be fresh. Though we have fast food available, we have kept fresh and healthy in mind as well, again: As to cater to everyone's needs.

== Team:Møbelhaus ==
Lumi:
* Answering questions about how and where to order furniture
* Incoming requests to combine tents from different orders. Our plan is to track this in a speadsheet. --> Team:Terrain & villages
* Sponsor feedback needed
* Detailed build up planning will happen beginning of July
* Next Jitsi Moebelhaus might not be present

== Team:NOC ==
AK:
* Not many updates since last meeting
* Mapping on-site network still ongoing
* Extra datenklo's confirmed with on-site logistics (56 now)

Call to action:
* Still looking for somebody to coordinate NOC-Helpdesk https://wiki.why2025.org/Team:NOC#Vacancies
* Special requests for Team:NOC --> noc@why2025.org

== Team:POC ==
No update

== Team:Parking ==
Konmei:
* Two new team members, yey! (vacancy page will be updated, still people needed)
* layout in finalization, road plate calculation ongoing
* concept will be finalized end of the week, qgis will be updated afterwards

Redlizard: Please let us know when you have final update
Netsmurf: Road plates have been updates in the sheet
Konmei: Will do let you know.
Jos: Is there a way to check the parking tickets? There was no way to validate tickets at MCH2022.
Konmei: ticketvalidation is done by ticket & entrance, not parking.

== Team:PartyArea ==
Netsmurf:
* We are finalizing the details, we had a meeting with liquicity and the stage builder
* Erik is working on the program, and he is working on great acts
* We have a happy and active team.
* Lighting plan, sound plan and stageplan are currently being worked out.

== Team:Press ==
Piiindakaas:
* We are working on how to recognize the press during the event and how they are going to be there on the terrain
* Contact with different press / media are being reached out too.

== Team:Productiehuis ==
No updates

== Team:Villages ==
Konmei:
* timeline for first placing round is aligned (begin of June)
* villages are asked to update their information on the wiki (mail sent to all available contacts)
* blog post being prepared

Team:info is happy with the blogpost in progress.
Nancy: Last time I checked the village are closed for others by default, For people who might missed that; please check if you wiki village page is in order :D
IcyPalm: At least 12 Villages have actively switched their Open for Newcomers to yes and some have also switched to no actively.
Konmei: We asked all teams to update the wiki information, so this is fixed over time.

== Q&A ==
4. Q&A

Zeno: Is there clarity if we will grow to 4.000 visitors.
Boekenwuurm: That is on the table, but we are working with the 2 teams that we think will cause the limit. It will be discussed on the next meetup.
Jos: Are there sponsor camper tickets.
Boekenwuurm: The municipality take more more space than before. We are still figuring out this issue. We have limits, so no clearity for the sponsors.
Redlizard: Summary: It's not ruled out yet.
Boekenwuurm: And it's not likely, nor decided.

Killergeek/AK: going to 4K visitors, would it involve more terrain in use? or will the density just increase?
Boekenwuurm: not for now, but things might change.

Nancy: Weird remarks. I interviewed Jos, and he and Mitch Altman will be building the US refugee camp.
Jos(content): You can reach out to Mitch to help or get involved.
Dany: On the US refugee camp people can be scouted / recruited.

== Next meeting ==
The next online meet is in two weeks: 4th of June 2025 at 20:00, at the same location:
https://meet.why2025.nl/orga

Closing the meeting: 20:56

== Highlights ==
0. Still vanacies! Check https://wiki.why2025.org/Vacancies (and teams like Parking, Volunteers, Merch, NOC, etc)
1. Please look at the Boels-list https://docs.google.com/spreadsheets/d/1in7HbYoADSuZVbCAx2pDSuw1xaQ7ie5QEIamzZhGN4s/
2. Team:Info needs your booklet-content, please respond to the email sent to your team by Mlijn
3. Respond to ROC email
4. CFP closing on the 25th of May
5. Contact NUTS if you need power or water (see wiki)
6. Reply to Volunteers-email if you received one
7. Registered a village? Check "Open to newcomers" status

Orga Jitsi 21 May 2025

2025-06-25T11:17:12Z

FighterX64: /* Meeting minutes */

{{Meeting
|Name=Orga Jitsi 21 May 2025
|StartDate=2025/05/21 20:00
|EndDate=2025/05/21
|Where=Online https://meet.why2025.org/orga
}}
Bi-weekly meeting for all volunteers. 
Meet time: 20:00 UTC+02:00

== Meeting minutes ==

<please add your name and team name here (if you are in a team)>

'''Present:'''
* [[Team:Projectleiding]] : {{UserLink|NancyBeers}}, {{UserLink|HP197}}, {{UserLink|Boekenwuurm}}, {{UserLink|Piiindakaas}}
* [[Team:Sponsors]] : {{UserLink|Josnoww}}, {{UserLink|H00913}}
* [[Team:On-site_transportation]] :
* [[Team:Off-site_logistics]] : {{UserLink:Wido}}
* [[Team:NOC]] : {{UserLink|killergeek}}, {{UserLink|AK}}
* [[Team:NUTS]] : {{UserLink|killergeek}}, {{UserLink|Dynom}}
* [[Team:Info]] : {{UserLink|Number3}}, {{UserLink|Ad}}, {{ UserLink|Jel }}
* [[Team:Sysadmin]]: {{UserLink|Xesxen}}, {{UserLink|Splodin}}
* [[Team:CTF]]: {{UserLink|Asby}}
* [[Team:Cohesion]]: {{UserLink|Dany}}
* [[Team:Content]]: {{UserLink|MiFareLady}}, {{UserLink|Dany}}, {{UserLink|Jos}}
* [[Team:Badge]]: {{UserLink|Kintaro}}
* [[Team:Volunteers]] {{UserLink|Okarin}}
* [[Team:Warehouse]]: {{UserLink|Xesxen}}
* [[Team:ROC]]:
* [[Team:Ticket & Entrance]]:
* [[Team:Terrain]]: {{UserLink|Rox}} {{UserLink|Uglyhack}} {{UserLink|redlizard}}
* [[Team:Family]]:
* [[Team:Accessibility]]: {{UserLink|SimonH}}
* [[Team:POC]]:
* [[Team:Parking]]:{{UserLink|konmei}}
* [[Team:Villages]]:{{UserLink|konmei}} {{UserLink|IcyPalm}}
* [[Team:Bar]] & [[Team:Foodcourt]]: {{UserLink|JustSem}} {{UserLink|K4T0}}
* [[Team:Moebelhaus]]:{{UserLink|Lumi}}
* [[Team:Deco]]: {{UserLink|Damning}}

Please add your name here if you are NOT in a team
'''Present:'''
* You?

Please do share with us:
* Status of your timelines
* Status Open vacancies (and put them in the wiki where they can be found by new people) [https://wiki.why2025.org/Vacancies]
* Any other cool news to share

Basic courtesy rules:

* Put your (nick)name and team as your jitsi name
* Be prepared, and unless it is something big within your team, try to keep it under a minute.
* If you have a question to the whole orga, also send it to the mailinglist afterwards (or, if you want input that moment, before the meeting)
* This are orga meets. Village or personal questions are better suited for 1:1's, breakouts, emails, or other communications
* Try to keep updates brief and interesting for everybody, consider what is the worth of a saying like 'we have a team meeting next week'.
* While we like to keep it a bit more strongly moderated from 20:00 on, there are people hanging out before and after the meeting for chatting, casual sharing and having fun.

== Agenda: ==

1. Welcome!

Boekenwuurm opened the meeting 20:00. Ans asks for hygiene during this meeting to keep it short. She will interupt and break it off if needed. Nothing personal, but we have al long meetings.

2. PL Update

* 78 days left, 3151 tickets sold, 349 tickets left!

* URGENT vacancies; We really need help with Parking.
General vacancies: https://wiki.why2025.org/Vacancies

* In person meet is coming up; take note of the NATO top that is starting the day after and sign up at the wiki when you are coming.
https://wiki.why2025.org/Orga_Meet_21_June_2025

* WHY will be present at T-Dose next week.
www.t-dose.org

* PL switcharound
Nancy and Christel switched teams Waste, Volunteers and Family.

3. Teams updates

== Team:Family Zone ==
Pikachu:
* The project is going along.
* We got the mail from team:info, we got confused by being called Family Village, we are team:Family, and build the Family Zone
* We are looking into the daycare, but it has not been done yet.

RedLizard:
* We have fencing planned. We want to know what type of fences you need. Please let us know what type of fence is what you need to let us know.

Boekenwuurm:
* Could you hook up offline, and figure this out please. Picachu confirmed.
*
== Team:Info ==
Ad:
* Working on promo packages to NL, DE, BE (7 hand-delivered, more soon). Most will be shipped out over the weekend.
* Fixed https://wiki.why2025.org/Interests wiki page (so you can find all IRC interest channels)
* Adding transcripts of WHYcast to the wiki and history... slowly, not all is online yet.
* Doing our thing: WHYcast, WHYcast blog, Wiki corrections, Promo posts on Social, preparing for InfoDesk and a Booklet
* Speaking of social posts, please boost those, interact, especially with the vacancies. Please use your own account to boost our posts... this is liked by the algorithms.

Shoutout to all teams - Call to action:
* All teams who featured in the previous booklet(s) have received a mail with a proposal for a text for this years version. Please respond to this email before 1 June, so we can start finalising the layout and content. If you haven't received a mail but you think your team has essential information that needs to be included, please contact Team:Info (info@why2025.org).
* And while at it, think about what visitors need to know (blog post with info). And sent it to our info@why2025.org

Q: Nancy: Do we have enough whycast interviews?
Ad: No, please send mail to whycast@why2025.org to talk about your team, your village, your cool stories from previous events

Update by 3 teams:
Chantal:
== Team:Content ==
== Team:Heralds ==
== Team:Speaker Desk ==
* Subteams are being formed. We would really like to add a coordinator for Speaker Desk.
* Procrastinators: Lot's of submission in the past couple of days. Count at 157
* CFP closing on the 25th of May. Blind reviews starting.
* Stage names: Andromeda, Brachium, Cassiopea, Delphinus

Boekenwuurm: Did you think of the names of the workshops tents?
Chantal: No, not.
Nancy: Are you open for suggestions for workshop tent naming?
Chantal: Yes, we are. Please reach out to us.

== Team:Cohesion ==
Dany:
* Work is being done on code of Conduct. We are working on it, to update this to match our current insights
* The team goes on communications training this weekend.

== Team:Accessibility ==
Simon:
* Talking to Team:Info about the advice to go into the event booklet and discussing digital accessibility for the online version to meet the European Accessibility Act that comes into force end of June.
* Started discussions with Team:Volunteer on providing information and advice to cover access questions
* Contacted Team:Cohesion and Team:Info to work together and put together FAQs/aide memoir for Infodesk to handle majority of predicted access questions and will work to ensure that information is available beforehand to reduce queries.
* Spoke to NS accessibility team who have provided some advice and guides on their network, links can go on website or in information for attendees to help people plan travel by public transport who may not be used to the local system. --> @Simon: You can add info to the wiki on travel advice
* The wonderful Jos from Content recommended an accessibility checking site to use as well https://basistoegankelijk.nl/ Will make use
* Will check CoC again and pass any comments to Team Cohesion.

== Team:Sysadmin ==
Splodin
* No major updates
* Stats are being added, the moebelhaus stats are no on the https://stats.why2025.org

== Team:Terrain ==
RedLizard:
* We are trying to finalize the orders for fences and roadplates. It looks like we have predicted too much. As this is expensive, we are not looking at the orders and review and try to reduce the the real order we need to make
* Working on a sensible build up order, plans, with the tent planning, manduca planning, liquicity. It's going to become a reasonable planning, in the next week or so.

Nancy: Is it clear to team:terrain what maps are needed for team:permits.
Redlizard: I think so.
Uglyhack: We put the latest version online on the nextcloud, version 13.

== Team:Ticket & Entrance ==
Update by Boekenwuurm:
* 18 plus entry proces has been figured out.

== Team:Badge ==
* Kintaro put in written update
(Will be driving on the highway. Won't be able to attend the call today.)

Next Carrier Board Prototype has been ordered and is in production now.
We're awaiting delivery in the Netherlands for testing.

== Team:CTF ==
* No updates this week

== Team:On-site transportation ==
Manduca: Not here, via mailinglist:
Lots of teams waking up last minute and ordering Boels stuff. That window is closing quickly, so teams need to hurry up.
Especially a wakeup call for volunteer kitchen, tracktents (tables, chairs etc.) and warehouse.

== Team:Off-site transportation ==
* no updates

== Team:Shuttle ==
No team shuttle

== Team:Warehouse ==
* No updates
== Team:Waste ==

== Team:NUTS (Power, Lighting and Sanitation) ==
Killergeek:
* please fill in the request forms for power and water on the wiki if your team has not done this yet, that's our source of truth not an email to us.
* https://wiki.why2025.org/Team:Nuts/heavy_power_request_list
* https://wiki.why2025.org/Team:Nuts/water_request_list
* We might need to say no to some power request when the power puzzel is done. there is only so much power available to distribute.
* Please email us at: nuts@lists.why2025.org for questions. The captainpower email listed is getting full and only for very important questions to the teamlead.

Marijn/IcyPalm: Would like to talk about wastewater.
Killergeek: Lets meet after the meeting

== Team:ROC ==
Lennart:
Call to action:
* I have sent e-mail to all teams that have vehicles. We would like confirmation from all teams. So we can add GPS trackers

== Team:Sponsors ==
Jos:
* We made the original budget, with PL, we have upgrade to 150k, and we are already at 70%
* Proud of the team working on sponsorcontracts

== Team:Finance ==
Henry:
* I have no updates at this point in time.

== Team:Entertainment ==
Erik:
* We are working on acts, getting quotes
* There is a jamming session in the planning
* We are working on more stage improvement
* Also we are considering children

== Team:Volunteers ==
Okarin:

Call to actions:
* Please reply to the shift submission email (before the 20th of June).
* Engelsystem and angel recruitment will start the end of June
* Could the person managing the cargo bikes contact us?
* According to chat this is arranged by Team:Warehouse

Boekenwuurm: Can you please sent your request to the maillist so all teams get a mail notification.

== Team:Deco ==
Catharina:
Call to action:
* Please fill your requested signs before June 13th. As we are mass building the signs on the 14th.

== Team:Merch ==
Netsmurf:
* Progressing, orders went out the the manufacture. Waiting for first samples, and later final samples.

Vacancy alert: We still need a volunteer to coordinate the merch

Update 4 teams:
== Team:Fire ==
== Team:First-AID ==
== Team:Security ==
No updates

== Team:Permits ==
Dave:
* We are working on the permits, we have no update for today. It's a work in progress.

== Team:Bar & Team:Foodcourt ==
justSem:

**Bar**
* A lot of things have been finalized. Beers/drinks have been arranged for ~95%
* Coordination is taking shape, we've discussed structure, availability of coordination during the event.

**Foodcourt**
* Foodcourt menu's are in! We have the following variants available:
* Pasta Club: Italian
* Bite-us: Mexican
* Frites & snacks
* Burgers, pita and fish
* Pancakes
* Baos & Bites: Asian
* Hackers at tiffany's: Buffet-style breakfast.
* Juice Dealers: Smoothies, fresh juice, etc.
* Black hat coffee: Coffee and coffe-based drinks, sweet snacks & slush-puppy
* There will be a big variety of Vega, Vegan and Halal options available to cater to everyone's needs.
* Pricing will be friendly! You don't have to expect big-event style of pricing.
* Food is meant to be fresh. Though we have fast food available, we have kept fresh and healthy in mind as well, again: As to cater to everyone's needs.

== Team:Møbelhaus ==
Lumi:
* Answering questions about how and where to order furniture
* Incoming requests to combine tents from different orders. Our plan is to track this in a speadsheet. --> Team:Terrain & villages
* Sponsor feedback needed
* Detailed build up planning will happen beginning of July
* Next Jitsi Moebelhaus might not be present

== Team:NOC ==
AK:
* Not many updates since last meeting
* Mapping on-site network still ongoing
* Extra datenklo's confirmed with on-site logistics (56 now)

Call to action:
* Still looking for somebody to coordinate NOC-Helpdesk https://wiki.why2025.org/Team:NOC#Vacancies
* Special requests for Team:NOC --> noc@why2025.org

== Team:POC ==
No update

== Team:Parking ==
Konmei:
* Two new team members, yey! (vacancy page will be updated, still people needed)
* layout in finalization, road plate calculation ongoing
* concept will be finalized end of the week, qgis will be updated afterwards

Redlizard: Please let us know when you have final update
Netsmurf: Road plates have been updates in the sheet
Konmei: Will do let you know.
Jos: Is there a way to check the parking tickets? There was no way to validate tickets at MCH2022.
Konmei: ticketvalidation is done by ticket & entrance, not parking.

== Team:PartyArea ==
Netsmurf:
* We are finalizing the details, we had a meeting with liquicity and the stage builder
* Erik is working on the program, and he is working on great acts
* We have a happy and active team.
* Lighting plan, sound plan and stageplan are currently being worked out.

== Team:Press ==
Piiindakaas:
* We are working on how to recognize the press during the event and how they are going to be there on the terrain
* Contact with different press / media are being reached out too.

== Team:Productiehuis ==
No updates

== Team:Villages ==
Konmei:
* timeline for first placing round is aligned (begin of June)
* villages are asked to update their information on the wiki (mail sent to all available contacts)
* blog post being prepared

Team:info is happy with the blogpost in progress.
Nancy: Last time I checked the village are closed for others by default, For people who might missed that; please check if you wiki village page is in order :D
IcyPalm: At least 12 Villages have actively switched their Open for Newcomers to yes and some have also switched to no actively.
Konmei: We asked all teams to update the wiki information, so this is fixed over time.

== Q&A ==
4. Q&A

Zeno: Is there clarity if we will grow to 4.000 visitors.
Boekenwuurm: That is on the table, but we are working with the 2 teams that we think will cause the limit. It will be discussed on the next meetup.
Jos: Are there sponsor camper tickets.
Boekenwuurm: The municipality take more more space than before. We are still figuring out this issue. We have limits, so no clearity for the sponsors.
Redlizard: Summary: It's not ruled out yet.
Boekenwuurm: And it's not likely, nor decided.

Killergeek/AK: going to 4K visitors, would it involve more terrain in use? or will the density just increase?
Boekenwuurm: not for now, but things might change.

Nancy: Weird remarks. I interviewed Jos, and he and Mitch Altman will be building the US refugee camp.
Jos(content): You can reach out to Mitch to help or get involved.
Dany: On the US refugee camp people can be scouted / recruited.

== Next meeting ==
The next online meet is in two weeks: 4th of June 2025 at 20:00, at the same location:
https://meet.why2025.nl/orga

Closing the meeting: 20:56

== Highlights ==
0. Still vanacies! Check https://wiki.why2025.org/Vacancies (and teams like Parking, Volunteers, Merch, NOC, etc)
1. Please look at the Boels-list https://docs.google.com/spreadsheets/d/1in7HbYoADSuZVbCAx2pDSuw1xaQ7ie5QEIamzZhGN4s/
2. Team:Info needs your booklet-content, please respond to the email sent to your team by Mlijn
3. Respond to ROC email
4. CFP closing on the 25th of May
5. Contact NUTS if you need power or water (see wiki)
6. Reply to Volunteers-email if you received one
7. Registered a village? Check "Open to newcomers" status

Orga Jitsi 23 April 2025

2025-06-25T11:16:34Z

FighterX64: spelling

{{Meeting
|Name=Orga Jitsi 23 April 2025
|StartDate=2025/04/23 20:00
|EndDate=2025/04/23
|Where=Online https://meet.why2025.org/orga
}}
Bi-weekly meeting for all volunteers. 
Meet time: 20:00 UTC+02:00

Minutes of the meeting:
Orga Minutes of 23th of April 2025
== Meeting minutes ==

'''Present:'''
* [[Team:Projectleiding]]: {{UserLink|Boekenwuurm}}, {{UserLink|NancyBeers}}, {{UserLink|HP197}}, {{UserLink|Piiindakaas}}
* [[Team:Sponsors]]: {{UserLink|Josnoww}}, {{UserLink|H00913}}
* [[Team:On-site_Logistics]]: {{UserLink|Manduca}}
* [[Team:NOC]]: {{UserLink|AK}} {{UserLink|killergeek}}
* [[Team:NUTS]]: {{UserLink|killergeek}}
* [[Team:Info]]: {{UserLink|Number3}}, {{UserLink|Ad}}, {{UserLink|Jel}}
* [[Team:Sysadmin]]: {{UserLink|Xesxen}}, {{UserLink|Splodin}}, {{UserLink|Wllm}}
* [[Team:CTF]]: {{UserLink|Thice}}, {{UserLink|Asby}}
* [[Team:Cohesion]]: {{UserLink|Dany}}
* [[Team:Content]]: {{UserLink|Dany}}
* [[Team:Deco]]: {{UserLink|Moem}}
* [[Team:Badge]]: {{UserLink|Kintaro}}
* [[Team:Volunteers]]: {{UserLink|Okarin}}
* [[Team:Warehouse]]: {{UserLink|CH23}}, {{UserLink|Xesxen}}
* [[Team:ROC]]:
* [[Team:Ticket & Entrance]]: {{UserLink|Martin}}
* [[Team:Terrain]]: {{UserLink|Uglyhack}}, {{UserLink|Rox}}, {{UserLink|Gina}}, {{UserLink|redlizard}}
* [[Team:Family]]:
* [[Team:Accessibility]]:
* [[Team:POC]]: {{UserLink|Martin}}
* [[Team:Parking]]:{{UserLink|konmei}}
* [[Team:PartyArea]]:{{UserLink|Donutzz}}
* [[Team:Villages]]:{{UserLink|konmei}}
* [[Team:Bar]]:
* [[Team:Moebelhaus]]:
* [[Team:Foodcourt]]: {{UserLink|JustSem}}
* [[Team:Bar]]: {{UserLink|JustSem}}

team safety : koffiepot

Please add your name here if you are NOT in a team
'''Present:'''
* You?

Please do share with us:
* Status of your timelines
* Status Open vacancies (and put them in the wiki where they can be found by new people) [https://wiki.why2025.org/Vacancies]
* Any other cool news to share

== Agenda: ==

1. Welcome!

Boekenwuurm is opening the meeting at 20:00... The minutes will be made in the pad, and is in the chat. You can add your own notes to your team section down below

2. PL Update
* team list reversed

* 106 days!
So it's getting closer...

* 2929 tickets sold (20250423 17:20) -> update 19.59 2930 :D

* Vacancies list https://wiki.why2025.org/Vacancies
Please update your vacancies on the vacancies page. If you have filled your vacancy, please remove it. OR add more vacancies. Just make it up to date, so volunteers that are joining now can be directed to the right team.

* 21 june next Orga meet: RevSpace
* NATO top

The next physical Orga Meet will be at RevSpace (21st of June). Due to the NATO summit in town that week. Make sure to plan in time how to get there.

* CFP closes at May 25th (towel day)

Just one more month before the CfP will close. So please get your CfP in, the more we have, the more talks can be scheduled.

Need inspiration on how to do the CfP, want help? CFPizza night on/offline, together with Wicca and OrangeCon at May 9th

More info here: https://www.meetup.com/wiccanl/events/306807566/

* Merch purchasing deadline is nearing

The merch deadline is May 1st. That is great news.

3. Teams updates

== Team:Villages ==
Konmei:
* Meetings bi-weekly
* Issue about entrance to fields for large vehicles solved with help of Manduca
* Wiki pages updated
* Running dry exports of the village information on the wiki

Villages contact sometime have no e-mail, it would be good to have that information so we can contact Villages.

== Team:Productiehuis ==
Piiindakaas:
* We have the quotes for all the stages
* Reach out to the differents teams.

The last meeting recording is on the wiki(?) and https://media.ccc.de/c/WHY2025.

== Team:Press ==
Piiindakaas:
* Fish_ is joining the press team this year.
* We are already inviting press and they are happy to visit.

== Team:PartyArea ==
Arjen:
* We received the final drawings from Liquicity, which give us a clear direction for setting up the flamethrowers, lighting, and sound systems.
* A sound permit request has been submitted and is currently being processed.
* The lighting setup is underway; an order list will be generated based on the finalized design.
* We have a strong working relationship with the team responsible for delivering the stage content. Everything is progressing well, with close coordination alongside Team:Entertainment.

Question: Steven G.: We would like to contact with Team:Bar
Contact with Team:Bar established (justSem)

== Team:Parking ==
KonMei:
* No real update, but we presented the map during the meetup, will be updated in QGIS this week.

Netsmurf:
* Update from Liquicity, on the rijplaten. We have a lot more plates than Liquicity. It seems we have a more plates than we are planning. Also there is a new map from Liquicity with a layer for the plates.

Konmei: I am happy to talk on this new information, to figure out what to do.

== Team:POC ==
Martin:
* Orga phone number registration has opened: https://forms.gle/iSJkB6NHjAXGYoiS7
* Yes it's a google form, and no, it will not change this for this event.
* Geekend for the preparation and modding for our cash registers is scheduled for Mid-May in Karlsruhe. If you want to join this event, then just reply to the POC mail on the orga-maillist.

== Team:Møbelhaus ==
Lumi:
* (via Signal): We are planning angel shifts with heaven and have planned some further meetings to discuss buildup.

Question:
Steven G.: When do we need to get the order in for Village tents?
Netsmurf: Get your order in as soon as possible. Currently there is plenty of supply, we have 60 pagode tents. The villages are engouraged to order there tents as soon as possible. Check out: https://moebelhaus.why2025.org

Is there a fixed deadline for moebelhaus?

Some discussion on how to signal there is a running out of stuff, maybe we can do the same as we did for tickets.

Boekenwuurm: For teams do we order stuff for the teams.
NetSmurf: We do sent stuff for teams to the Boels list.

== Team:Foodcourt && Team:Bar ==
justSem:
* We have a new team member on board who has a lot of experience in horeca and posesses the degrees for that.
* We've got the name of the vendors in, which has been communicated to Netsmurf in order to get the pretix shops set up
* The deal with the food truck vendors has been finalized. We will receive complete menu's shortly. These will be published well before the event.
* Pricing has been kept friendly. As far as we can tell now you can get a meal for under €5,00
* We are getting more art work, so we can do another blog or news items, on how the look and feel of the event will be.
* When the menu will are there, then it will be published on the wiki. So we can link from the dynamic map to the menu for the food trucks.

== Team:Permits ==
Nancy:
* We are working very hard on the permits
* The permit of the firewall is already in for real.
* We need to have additional information for the municipality, redirected to Team:PartyArea

Question Nancy: Team:PartyArea --> Do you have a deadline? The information needs to be with the municipality for the end of the week.

The 7th of May, we will have be talking to the fire department, ambulance, etc. We are really early. Still work in progress, but we are getting there.

Update 3 teams:
== Team:Security ==
== Team:First-AID ==
== Team:Fire ==
No updates , all goes well ! 🙃

== Team:Merch ==
NetSmurf:
* Deadline for the merch order is in one week from now.
* The pre-production process has been started today.
* The conditional order has been put in, and approved by hp197, this will get us the samples, so we will get the quality gates, if that is passed, than the final order will be put in.

== Team:Flags ==
No updates

== Team:Deco ==
Moem:
* No real updates right now.

Ask to all teams: You can still request signs: https://wiki.why2025.org/Team:Deco/Signage

== Team:Volunteers ==
Okarin:

* We would like to ask **all teams** that need angels during the camp to start preparing shift descriptions & schedule.

* **Still waiting for a response** from the following teams:
* Team:Bar
* Team:Entertainment
* Team:Family
* Team:Heralds
* Team:Productiehuis
* Team:Speaker desk
* Team:Warehouse

If you have not received a mail from us, then please mail: volunteers@why2025.org
* Still figuring things out with the kitchen, more on that in the next meeting

Remark: Steven G. we do not know if we will need angels, so can we update later to your schedule?

Question:
- RedLizard: Do you need information on the buildup phase for volunteers?
- Okarin: Please sent us information if you need the help.

Shoutout by Henry: Please please come during buildup and stay during the event. It's worth to be part of building the event please do add yourself to this phase of the event.

== Team:Entertainment ==
Heske667:
* We are working on it.

== Team:Finance ==
No updates

== Team:Sponsors ==
Jos:
Small update: We currently have 86% of the required budget in signed contracts.

== Team:ROC ==
MrLinux:
* Sorry, I can not join the meeting due to conflicting agenda's, but no updates from Team:ROC.

== Team:NUTS (Power, Lighting and Sanitation) ==
killergeek:
* Shared requested information on power, water and sewer with team permits.
* Collected info on fielday processed.
* If there are questions for our team send them to nuts@lists.why2025.org and we try to quickly answer them.

== Team:NOC ==
AK:
* After the field-day we have a good idea on the network-design we want to deploy and how we want to route fibers. We want to start planning fibers on the map, but we are waiting for VPN account now from Team:SysAdmin.
* We are in touch with some material sponsors to loan equipment (Juniper/FlexOptix), this is in addition to the equipment from EventInfra
* We are testing some things for the uplink, because we have a simplex fiber (not duplex), this is giving some challenges, but we still want to build a big uplink (200G/400G, that sort of thing)
* Agreement made with Liquicity about using our uplink, we are planning to install a fiber on the field just before Liquicity, and they will use this probably as their primary uplink
* Team meeting planned tommorrow

Some discussion:
RedLizard: All the waterways are connected, are you sure there is one under the main road.
AK: If we want to go over the waterweg, that case we are going to use a crossing with Team:NUTS. Or we will take an airal route, or something close to the dike (levy). Near the parking there is a crossing on the east side, we can go under the waterway. Near the farmhouse.

== Team:Waste ==
Good news no news

== Team:Warehouse ==
No updates at this moment

== Team:Shuttle ==
Crablab (via Signal):
* Vehicles are agreed with KAV (the rental company).
* Manduca: NOTE: KAV quote is not final yet and not signed. Working on it though. Sent update to KAV yesterday.
* The blogpost announcing the shuttle was sent to Team:Info.
* Sending a proposed volunteer schedule to Volunteering this week.

== Team:Off-site Logistics ==
Wido (via Signal):
* To all teams, send in your transport requests, see e-mail to the orga list.

Vacancy alert: Looking for two or more volunteers as driver/co-pilot during build-up and tear-down.

== Team:On-site Logistics ==
Manduca:
* Have to work through the last minor update on the Boels list.
* PL is re-arranging the Gators. Don't know the status. So taking my hands off that.
* I think PL has signed the quotes. So we should be sure that we can get what is quoted. Updates are still possible though.
* Final call! Please send in (logistics-leads@lists.why2025.org) your teams needs from Boels (especially Bar and Heaven).
* Can i share the link here? Or should I send it to the orga-list?. You can always request the link by mail to see what is on it now.
* Please let us (logistics-leads@lists.why2025.org) know if you have large stuff to be moved ar hoisted. We can handle up to 6tons in weight or up to 30 meters high (not both at the same time). We can only move by forklift or crane.

Question:
* Steven G. --> Last time PartyArea has some last minute discussions around Gators. I would like to have advanced discussions. So I would like to have a meeting scheduled. Manduca: Sent an e-mail to setup meeting.
* CH23: --> If you do need a Gator for short usage. Warehouse will have 3-taxi Gators for moving stuff around of Gators.
* Boekenwuurm: --> We are now going to re-use Gators, and organizing is done by Warehouse.

== Team:CTF ==
Thice:
* No updates from us, but we would like to ask Team:Sysadmin to look at our request for the DNS for the secret tokens website. - Ticket#42545

- Remark: The noise policy could be quite a bit more clear:
- https://wiki.why2025.org/FAQ : "Mind (y)our neighbors. We like to keep it quiet from 01:00 till 7:00. Around those times loud noise/music is not allowed. To make sure our youngest guests get enough sleep, the camping around the FamilyZone has to be quiet from 21:00."
- https://wiki.why2025.org/Newcomers_Guide : "Keep noise levels down between 01:00 and 7:00. Camping around the FamilyZone must be quiet from 21:00."
- https://wiki.why2025.org/Camping : "Also, a lot of the babies will sleep in the Family Zone. Noise can be made until 1:00. But after 1:00, please keep it down to let people and the neighbors enjoy their sleep."

- The "Noise Gradient" is not communicated at all except as an image on the Village page:
- https://wiki.why2025.org/Team:Villages : https://wiki.why2025.org/File:NoiseGradient.png

Question:
* Nancy: Did we find our #2 for the teaser CTF yet?
* Thice: No, we have not found the person yet.
* Splodin: I am looking for the ticket for the DNS request?
* Thice: Ticket#42545

== Team:Badge ==
Lukas/Kintaro:
* Team:Badge is fully engaged and focused. With all hands on deck as we push through this critical phase.
* This week and the next two are especially important, so we’ve ramped up our cadence with bi-weekly team syncs and additional ad hoc check-ins as needed. We’re currently merging the development of three key elements into one cohesive solution, which is an exciting milestone.

1. We are working on it.
2. We are in the crunch fase.
3. In a couple of weeks we will share stuff.

Question:
* Boekenwuurm: Why are the next weeks critical?
* Lukas: We are merging three key elements which have been developed in parallel till now into one cohesive solution and we coordinate on that merge.

* Steven G.: Are there any development guidelines yet? (asking for a friend)
* Lukas: Not yet.
* Lukas: F.e. In March Team:Sponsors reached out regarding a sponsor company that intends to create an application/simple game. We had an exchange with them and understand now better their idea and could provide initial information.

* In case of any questions, write us at: Lukas@WHY2025.org

== Team:Ticket & Entrance ==
Martin:
* Things are rolling along nicely.
* Close to 100 Campervan ticket requests on waitlist. Good luck to those poor souls.
* We have 25 shitty VESA-Mounts to give away to other teams. Symbolbild: https://cdn.manomano.com/images/images_products/6976468/L/108783009_1.jpg

Question:
* Pickahu: We can only see how many tickets be sold, we would need updates on the stats from the kids age ranges.
* Martin: We have the same information as the PL team.
* Henry: Those numbers have not been made public on purpose to be honest. We only have the numbers tickets (baby, child, etc)
* Pickahu: I would have loved to not bother PL with this, love to see the stats public.
* Henry: We can look into that.

== Team:Terrain ==
Gina:
* We had moved the CTF tent, but on the map it's still cached, we are trying to solve that issue on the caching.

Question:
Gina: We would like to have grass planted over the tracktor pull field. The current solution on the field is not good for actually being camped on.
NetSmurf: Can you please forward this information to me, so I can request it to the terrain owners.
netSmurf: Have you removed the Circus tent.
Gina: Yes, but there is the same caching issue.

== Team:Sysadmin ==
Splodin:
- Thank you to the teams who have responded to our request for data for stats.why2025.org (aka Grafana)
- We have been working with Team:Volunteers to bring the Engelsysteem online. Work in progress, soon(tm)
- We now have our own instance IRC bouncers (for orga use only)
wLLm:
- TheLounge (web-based bouncer) @ chat.why2025.org, a light webbased bouncer/irc client
- Thanks to wLLm
- ZNC (IRC-based bouncer) @ znc.why2025.org, a more tech savvy bouncer
- IRC bouncer, keeps track of messages sent while you're not logged in. Compatible with all IRC clients but some have specific support for ZNC like
* Palaver for iOS (znc Palaver module is installed)
* Textual for Mac
- For both: Login using your Authentik account, if you don't have an Authentik account yet send an email to sysadmin@why2025.org
- You can also use an application password (set this up in Authentik) if you want some extra security without using 2fa.
- NOC's VPN config has been provisioned

== Team:Accessibility ==
No updates

== Team:Cohesion ==
Dany:
* Team has grown, we are having some more onboarding meetings.
* There are some meetings with more people to see if they fit to the team.

Update by 3 teams:
== Team:Speaker Desk ==
== Team:Heralds ==
== Team:Content ==
- 109 submissions so far
- Starting up blind review round
- Reaching out to potential wish-list speakers.

Shoutout: If you have anything to talk about, or know anyone that should be talking. If you wonder if your topic is interesting: the anwser is YES!!!, please submit. Please submit your Cfp at: https://cfp.why2025.org
If you need help, join our CFPizza night, May 9th!

== Team:Info ==
Ad:
Some updates from Team:Info:
* Steady flow of News/Blogs being released, like: Call for Art, Family Zone, Food Court and CFPizza.
* Weekly updates through the WHYcast.
* The draft version of the "booklet" for WHY2025.
* Created a Merch page on the wiki (for Team:Merch aka NetSmurf)
* Continous social engagement on Mastedon, Linked In and BlueSky.
* More and more tickets with questions are coming in (not all for info but those will be forwarded)
* Working with Team:Volunteers to help out setting up the Anglesystem (doing testruns and validation)
* Location and Shuttle was updated by Team:Shuttle.
* Getting the care-packages shipped to hackerspaces in the DE, BE and NL.
* Created a Newcomers Guide on the wiki: https://wiki.why2025.org/Newcomers_Guide. There is still some information missing, Team:Info is reaching out to relevant teams in the next few weeks.
* We are going to have an ad in Phrack magazine #72 for the WHY2025 event.

Ask to all teams:
- Please look at the Newcomers Guide, and help improve it for the newcomers to our event.
- Sent us your news / blogs / blogrequest to info@why2025.org
- Have a story to share, important news for us. Or are you running a **village** or know of one, WHYcast wants to talk to you, so please send a mail to: whycast@why2025.org

== Team:Family ==
Pikachu:
* Bi-Weekly setup, to get a flow in our prep for the event.
* Once again call for projects help, 2 volunteers are helping out with projects already
* We are in touch with Team:Volunteering to get the "kid volunteering"
* Blogpost finished should now with team info (and it was published today)
* A bit behind on the quote for daycare.
* Working on fences with Team:Terrain.

== Projects:Serendiep ==
No updates

== Q&A ==
4. Q&A

Kintaro: On the drone shots which have been uploaded form the FieldDay, there are rocks between the toilets and supermarket location. Is the length of the supermarket on it's location enough as it is currently on the map between these rocks and the street ahead?
Gina: Thanks we know that it does not reflect on the map, but it's smaller. It'll fit.
Nancy: Feel free to sent updates on the orga maillist, please keep sending updates on the maillist. Feel free to sent out any news you want to share yourself or requestes.
Boekenwuurm: The maillist is reaching out a lot of people.
NetSmurf: I am working on for my teams, but maybe relevant for all teams. One thing we do traditionally late. If you need to have people that are just a supplier for the event. Please get us people that do need to be on the event, then you need to register with us, so we can sent our cars. For example the food court needs 24 parking spots for suppliers, that are not on the terrain all day, but for suppliers. We need this information in the quiet time.
Konmei: Just as a remark to that, all those suppliers, are coming in thru the parking location. If we have a list of suppliers ahead of time.
NetSmurf: Start compiling that list as a team? You cannot sent it to anyone at this point in time.
Kintaro: We have f.e. a material sponsor, and went thru Team:Sponsors to ensure this person is on a list regarding vouchers.
NetSmurf: Yes, that is handled thru Team:Sponsors and requires no additional action.
Martin: Have you a camper spot for Team:Saefty reserved?
NetSmurf: Yes/No. We have no spots reserved at this point.
KillerGeek: Is that for the buildup / teardown?
NetSmurf: For the suppliers we only have vouchers. If someone comes to deliver stuff, if you need people on the field from Day-2 and Day+1.
Henry: It's for suppliers that are not just dropping off delivery. And people that are on the field.
NetSmurf: We are talking people like foodcourt.
Pikachu: So I can put the daycare people on this list?
NetSmurf: Yes, this is a good example that we need to know in advance. So create that list.

== Next meeting ==
The next online meet is in two weeks: 7th of May 2025 at 20:00, at the same location: https://meet.why2025.org/orga
The next offline meeting is 21 june @ Revspace

Closing the meeting: 21:29

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2025-05-05T11:31:37Z

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2025-07-03-Logistics-meeting

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</div>

{{#ask: [[Category:Meeting]] [[Meeting:StartDate::>= {{CURRENTMONTHNAME}} {{CURRENTDAY}} {{CURRENTYEAR}}]]
{{#if: {{{Team|}}}|
[[Meeting:Team::Team:{{{Team}}}]]
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[[Meeting:Orga::true]]
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|?Meeting:StartDate=Start
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|mainlabel=Name
|format=broadtable
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|link=all
|sort=Meeting:StartDate
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|searchlabel=... further results
|class=sortable wikitable smwtable
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=== Past meetings ===

{{#ask: [[Category:Meeting]] [[Meeting:StartDate::< {{CURRENTMONTHNAME}} {{CURRENTDAY}} {{CURRENTYEAR}}]]
{{#if: {{{Team|}}}|
[[Meeting:Team::Team:{{{Team}}}]]
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[[Meeting:Orga::true]]
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|?Meeting:StartDate=Start
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</includeonly>

FieldDAY 2025 04 05

2025-04-11T18:09:05Z

FighterX64: autism strikes again

{{Meeting
|Name=WHY2025 FIELDDAY
|StartDate=2025-04-05 12:00:00
|EndDate=2025-04-05 18:00:00
|Where=Geestmermabacht (terrein) / Wagenweg 12, 1724 PT Oudkarspel (adres)
}}
Actual location:
[[File:Hierzitjegoed fieldboard.jpg|thumb|right|alt=Board at the entrance of the field|Board at the entrance of the field]]

== Where to park and meet ==

'''The canteen of Manege Beukers
Wagenweg 12, 1724PT Oudkarspel

https://www.openstreetmap.org/?mlat=52.6873&mlon=4.7521#map=16/52.69571/4.75852&layers=P'''

== Other random links ==

https://maps.app.goo.gl/BzYVaaZANMAMnkFd8
https://www.openstreetmap.org/search?lat=52.69118&lon=4.74266#map=15/52.69119/4.74266

A last field day to check the terrain with your team. 

There's a WHY2025 spotify playlist, please add your favorite WHY-songs (Must Contain WHY in title)
https://open.spotify.com/playlist/6N6jHxRdLT7ilXMixsN9E8?si=a7568f302335499d&pt=077388a59a88ddbce8d802471e42de3e

[[File:Fielday 5th of april.jpg|thumb]]

== Lunch options ==

We will have split pea soup made by Sandra in a vega or meat variaty.
We will also have some cheese or ham sandwiches avaialable

Please let us know if you want to have some lunch.

== Dinner options ==

This time we will have the choice of .... not 1 .... not 2 .... but 3 .... different food options !!

{| class="wikitable"
|-
| Carrot mash/Hutspot || Meat or vega
|-
| Lasagne || Meat only unfortunately
|-
| Chips || Frikandel or cheese soufflé sandwich
|}

Please let us know your choice.

== Program ==

12:00 - 13:00 Buildup

13:00 - 13:37 Arrival

13:37 - 14:30 Presentation

14:30 - 18:00 Opportunity for teams to walk around the field or have a team meeting

18:00 - 20:00 Dinner and time to relax and chat

20:00 End of the program

=== Presentations ===

Opening presentation by PL: [[File:Fieldday5aprilopningpresentation.pdf]]

Team CTF Presentation: [[File:WHY2025 Team-CTF 05-04-2025.pdf|thumb|alt=Why2025 Field Day 05-04-2025 Team CTF Presentation|Why2025 Field Day 05-04-2025 Team CTF Presentation]] (Topics: CTF Teaser and Secret Tokens)

== WHO ==
{| class="wikitable"
|-
! Name !! Team !! Lunch !! Diner !! Dinner choice !! Allergies/Dietary requirements
|-
| {{UserLink|Netsmurf}} || [[Team:Projectleiding|PL]] || Yes Meat || Yes || Lasagne Meat || -
|-
| {{UserLink|FighterX64}} || [[Team:On-site_transportation|forklifters]] || || Yes || ribeye/entrecote || -
|-
| {{UserLink|Peetz0r}} || || || Yes || || -
|-
| {{UserLink|Techwolf12}} || [[Team:ROC|ROC]] || No || Yes || Chips || -
|-
| {{UserLink|Wheeze_NL}} || [[Team:ROC|ROC]], [[Team:On-site_transportation|forklifters]] || Yes Meat || Yes || Lasagne Meat || -
|-
| {{UserLink|cmpxchg}} || || || Yes || || -
|-
| {{UserLink|Elborro}} || [[Team:Info|Info]] || Yes || Yes || Lasagne || -
|-
| {{UserLink|Killergeek}} || [[Team:NOC|NOC]], [[Team:NUTS|NUTS]] || Yes ham sandwiches || Yes || Chips, Frikandel || -
|-
| {{UserLink|loppermann}} || [[Team:POC|POC]] || Yes || Yes || Lasagne || -
|-
| {{UserLink|Twi}} || [[Team:POC|POC]] || Yes || Yes || Lasagne || -
|-
| {{UserLink|Imtiaz101325}} || [[Team:Accessibility|Accessibility]],[[Team:Badge|Badge]] || Yes Meat || Yes || Lasagne || -
|-
| {{UserLink|Pmenke}} || [[Team:POC|POC]] || Yes || Yes || Lasagne || -
|-
| {{UserLink|Psteffen}} || [[Team:POC|POC]] || Yes || Yes || Lasagne || -
|-
| {{UserLink|justelex}} || [[Team:POC|POC]] || Yes || Yes || Lasagne || -
|-
| {{UserLink|mirconnect}} || [[Team:POC|POC]] || || Yes || Chips || -
|-
| {{UserLink|Chris1911}} || [[Team:POC|POC]] || Yes Meat || Yes || Lasagne || -
|-
| {{UserLink|L3D}} || || Yes Meat || Yes || Lasagne || -
|-
| {{UserLink|Sja}} || [[Team:POC|POC]] || Yes Meat || Yes || Lasagne || -
|-
| {{UserLink|Thice}} || [[Team:CTF|CTF]] || || No || || -
|-
| {{UserLink|asby}} || [[Team:CTF|CTF]] || || No || || -
|-
| {{UserLink|inframan}} || || || yes || || -
|-
| {{UserLink|Damning}} || [[Team:Deco|Deco]] || Yes || Yes || Chips & Cheese souffle sandwich || -
|-
| {{UserLink|Halcyon}} || [[Team:Projectleiding|PL]] || Yes || Yes || Vega hutspot || -
|-
| {{UserLink|Polyfloyd}} || [[Team:Deco|Deco]] || Yes || Yes || Lasagne || -
|-
| {{UserLink|Aranea}} || || Yes || Yes || Chips, frikandel || Lactose intolerant
|-
| {{UserLink|MrLinux}} || [[Team:ROC|ROC]] || Yes Meat || Yes || Chips, Frikandel || -
|-
| {{UserLink|Piiindakaas}} || [[Team:Projectleiding|PL]] || Yes || Yes || Hutspot or Lasagna || -
|-
| {{UserLink|Gina}} || [[Team:Terrain|Terrain]] || Vega || Yes || Hutspot vega || -
|-
| {{UserLink|Wllm}} || [[Team:Sysadmin|Sysadmin]] || Yes || Yes || Chips, Cheese souffle sandwich || -
|-
| {{UserLink|Marjolein}} || [[Team:Sysadmin|Volunteers]] || Yes, meat || Yes || Lasagne || -
|-
| {{UserLink|Jasper}} || [[Team:Sysadmin|Volunteers]] || Yes, meat || Yes || Lasagne || -
|-
| {{UserLink|AK}} || [[Team:NOC|NOC]] || Yes, meat || Yes || Lasagne || -
|-
| {{UserLink|Moem}} || [[Team:Deco|Deco]] || Vega || Yes || Hutspot vega || -
|-
| {{UserLink|Wido}} || [[Team:Off-site_transportation|Off-site transportation]] || - || Yes || Lasagne || -
|-
| {{UserLink|Thomascovenant}} || [[Team:Ticket_&_Entrance|Tickets and Entrance]] || Yes, meat || Yes || Lasagne || -
|-
| {{UserLink|Dany}} || [[Team:Cohesion|Cohesion]] [[Team:Content|Content]] || Yes, meat || Yes || Hutspot, Meat (but vega is good too) || -
|-
| {{UserLink|Knorrie}} || [[Team:On-site_transportation|Logistics]] || - || Yes || Lasagne || -
|-
| {{UserLink|NancyBeers}} || [[Team:projectleiding|PL]] || - || Yes || Lasagne || -
|-
| {{UserLink|K4T0}} || [[Team:Bar|Bar]] || Vega || Yes || Hutspot vega || -
|-
| {{UserLink|zeno4ever}} || [[Team:Permits|Permits]] || - || Yes || Lasagne or meat hutspot || -
|-
| {{UserLink|Rewby}} || [[Team:NOC|NOC]] || Yes || Yes || meat hutspot or chips || No cheese
|-
| {{UserLink|justSem}} || [[Team:Foodcourt|Foodcourt]] || Yes, meat || Yes || meat lasgne or chips || -
|-
| {{UserLink|Betsy}} || [[Team:Bar|Bar]] || Yes, Vega || Yes || Hutspot vega || -
|-
| {{UserLink|Splodin}} || [[Team:Sysadmin|Sysadmin]] || Yes || No || || -
|-
| {{UserLink|Rox}} || [[Team:Terrain|Terrain]] || Yes, vega || Yes || Lasagne || -
|-
| {{UserLink|Juerd}} || [[Team:Warehouse|Warehouse]] || Yes || Yes || Chips, Cheese souffle (no sandwhich) || -
|-
| {{UserLink|IcyPalm}} || [[Team:Villages|Villages]] || Yes, Meat || Yes || Lasagne || -
|-
| {{UserLink|Nicolas}} || [[Team:Content|Content]] || Yes, meat || Yes || Hutspot,meat || -
|-
| {{UserLink|BIlIaN}} || [[Team:POC|POC]] || Yes, meat || Yes || Lasagne || -
|-
| {{UserLink|Mirwi}} || [[Team:POC|POC]] || Yes, meat || Yes || Lasagne || -
|-
| {{UserLink|Okarin}} || [[Team:Volunteers|Volunteers]] || No last minute cancellation || || Lasagne || -
|-
| {{UserLink|Jel}} || [[Team:Info|Info]] || No || Yes || Chips || -
|-
| {{UserLink|Hp197}} || [[Team:Projectleiding|PL]] || Yes || Yes || Lasagna || -
|-
| {{UserLink|redlizard}} || [[Team:Terrain|Terrain]] || Yes || Yes || Lasagna || -
|-
| The food has || Been counted and|| Ordered || up till || here || -
|-
| Still wanna Join ? || Put your name|| below here || we still have || the Chips and cheese soufle || or Frikandel option
|-
| {{UserLink|Winko}} || [[Team:Villages|Villages]] || I'll manage || and work it out || when needed || -
|-
| {{UserLink|Tidi}} || [[Team:Bar|Bar]] || Yes || Yes || Meat only (frikandel only = fine) || no carbs/sugar, sugar replacements.
|-
| {{UserLink|Bustux}} || [[Team:Villages|Villages]] || Yes || Yes || Chips || -
|-
| {{UserLink|Hans}} || [[Team:NUTS|NUTS]] || Yes || No || - || -
|-
| {{UserLink|Bas}} || [[Team:Waste|Waste]] || Yes || Bij voorkeur lasagne, anders iets anders. || || -
|-
| {{UserLink|cr0w}} || [[Team:Sponsors|Sponsors]] || Yes (late) || Yes || Would love the carrot mash, or lasagna. If that's impossible, kaassoufflé pls. || -
|-
| {{UserLink|hobbybob}} || [[Team:PartyArea|Lasers&Flames]] || Yes Meat || Yes || Chips, Frikandel || -
|-
| {{UserLink|Dynom}} || [[Team:NUTS|NUTS]] || Yes || Maybe || - || Vega(n)
|-
| {{UserLink|MagicLegend}} || Something with why2025.org || Yes, meat || Yes || Chips & Kaassoufle/other snacks || -
|-
| {{UserLink|Nelusthenerd}} || [[Village:HackTheHealth|Village HackTheHealth]] || No || No || - || -
|-
| {{UserLink|Hoxolotl}} || [[Team:Deco|Deco]] || no || Yes || - || Chips
|-
| {{UserLink|Poef}} || [[Team:Deco|Deco]] || no || Yes || - || Chips
|-
| {{UserLink|Sim}} || [[Team:Family|Family]] || no || Yes || Chips, Frikandel oid || -
|-
| {{UserLink|Eightdot}} || [[Team:NOC|NOC]], [[Team:NUTS|NUTS]] || Yes, Meat || Yes || Would love the Meat carrot mash, otherwise Chips+Frikandel || -
|-
| {{UserLink|MiFareLady}} || [[Team:Content|Content]] || No || Yes || Chips, cheese soufflé/Frikandel || -
|-
| {{UserLink|Jos}} || [[Team:Content|Content]] || No || Yes || Chips, cheese soufflé/Frikandel || -
|-
| {{UserLink|Dutchmartin}} || [[Team:NUTS|NUTS]] || Yes || Yes || Hutspot or Lasagna || -
|-
| {{UserLink|SqyD}} || || No || No || || -
|-
| {{UserLink|MissMaps}} || [[Team:Terrain|Terrain]] || Yes || Yes || Hutspot or Lasagna || -
|-
| {{UserLink|Maltman23}} || Hardware Hacking Area || Yes, vegan || Yes || Carrot mash/Hutspot, vegan || vegan
|-
| {{UserLink|CH23}} || [[Team:Warehouse|Warehouse]] || Yes || Yes || Vega hutspot || -
|-
| {{UserLink|Lmpsk}} || [[Team:Badge|Badge]] || No || Yes || Chips, cheese soufflé/frikandel || -
|-
| {{UserLink|Uglyhack}} || [[Team:Terrain|Terrain]] || No || Yes || Hutspot Vega || -
|-
| {{UserLink|Xenobyte}} || [[Team:PartyArea|Party Area]] || No || No || || -
|-
| {{UserLink|Thijs}} || [[Team:Waste|Waste]] || No || Yes || Chips, cheese soufflé/Frikandel || -
|-
| {{UserLink|Tomups}} || [[Team:Sponsors|Sponsors]] || Yes || Yes || whatever is left || -
|-
| {{UserLink|Pikachu}} || [[Team:Family|Family]] || Yes || Yes || whatever is left || -
|-
|}

== Travel & Carpool ==
===Public transport ===

===Seats offered===
{| class="wikitable"
|-
! Name !! Seats available !! Leaving from !! Time
|-
| {{UserLink|Wido}} || 3 || Wageningen || ~11.30
|-
| {{UserLink|Piiindakaas}} || 3 || IJsselstein || 11.00-ish
|-
| {{UserLink|AK}} || 3 || Amersfoort || 11.00-ish
|-
| {{UserLink|IcyPalm}} || 0 going there(via Utrecht) (3 back) || Groningen(via Leeuwarden, Drachten) || plans changed, driving back still possible, to there not possible
|}

=== Seats needed ===
{| class="wikitable"
|-
! Name !! Seats needed !! Leaving from !! Time
|-
| {{UserLink|Tidi}} || 1 || Amsterdam/Holendrecht || whenever
|}

== Photos and Videos of the location ==

Team:Cohesion

2025-04-11T17:50:46Z

FighterX64: fixed link

{{Team
|Lead=User:Dany
|Description=Team:The ducktape of the event, mediates conflicts
|Exclusive team=Yes
|Contact=cohesion@why2025.org
|team_is_essential_to_event=Show-stopper
|team_has_contact_info=Yes
|team_has_info_on_wiki=Yes
|team_has_planned_meetings=No
|team_has_enough_people=No
|team_needs_x_people=3
|team_has_drafted_budget=Yes
|team_has_informed_volunteer_team=No
|Projectleiding=User:Piiindakaas
}}
==Team Members==
Team Ductape at your service 🫡

{| class="wikitable"
|+ Team Members Team Cohesion
|-
! Name !! Previously Involved !! Role
|-
| {{TeamMemberEntry|User:Piiindakaas}} || Yes || Contact to Projectleiding
|-
| {{TeamMemberEntry|User:Dany}} || No || Teamlead
|-
| {{TeamMemberEntry|User:jan v2}} || No || Member
|-
| {{TeamMemberEntry|User:*Rox*}} || No || Member
|-
| {{TeamMemberEntry|User:Brenno}} || No || Member
|-
| {{TeamMemberEntry|User:MmeLouisa}} || Yes || Member
|-
|}

==Definition of team Cohesion==
Team Cohesion exists to enable people to be together harmoniously.
It tries to ensure an event without conflicts, mutual respect, and openness to each other's insights and challenges. 
In practice, in most non-immediately threatening situations, team Cohesion is deployed first before Security is called in.
Cohesion is about fixing where possible. Talking about problems and listening to concerns.

==Contacting Team Cohesion==
If you need to talk to someone about *anything* related to WHY2025 you can always reach out to us, before, during and after the event per e-mail at cohesion@why2025.org (more ways of communication to be added). This really can be about anything, from gross misconduct, if you just need to vent a little, want to speak to a confidant (vertrouwenspersoon), everything is fine. We will keep your information confidential and won't share it with anyone outside the Cohesion team unless we are allowed to do so.

==Responsibilities==
* Create, maintain and improve the [[Code_of_Conduct]] (CoC)
* Confidential advisors (in Dutch: vertrouwenspersoon)
* Escalation & de-escalation channel
* "Manager on duty" > If someone shouts: "I WANT TO SPEAK TO THE MANAGER!", then team Cohesion is on it's way
* Makes sure that everyone is excellent to each other
* A place to vent for people who are overworked / overstimulated / in need of emotional support

==Code of Conduct & Internal Guidelines==
Please see the external page: [[Code_of_Conduct]].
As Cohesion is a sensitive and complex matter, we also use a set of internal guidelines and have our internal code of conduct. See: [[Cohesion_Guidelines]]

==To Do list==
In preparation for the event there is a list of things to do for us. If you want to help out, or think we're forgetting something here please reach out.

{| class="wikitable"
|-
! Item !! Started !! Leading !!Details !! Other teams involved
|-
| Budget || Yes || Dany || Set up budget for Cohesion and Silent Lounge || [[Team:Finance]]
|-
| SilentLounge Planning || Yes || Dany || Create layout for the SilentLounge, make list of required furniture. || [[Team:Moebelhaus]]
|-
| SilentLounge Deco || No || t.b.d.|| Create decorations for SilenttLounge. || [[Team:Deco]], [[Team:Flags]]
|-
| [[Code_of_Conduct]] || Yes || Team effort || Preliminary version is available on the wiki as a living document || [[Team:Projectleiding]], [[Team:Accessibility]], [[Team:Security]]
|-
| Press, Photo & Privacy Policy || No || t.b.d.|| Create a workable poldermodel PPP Policy that allows for taking photo's, having press around but maintaining a decent level of privacy for attendees. || [[Team:Press]]
|-
| Communications || No || t.b.d.|| Lay out all methods of communication via which Team:Cohesion can be contacted. ||
|-
| Procedures || No || t.b.d.|| Lay out internal procedures for Team:Cohesion, including escalation options and support for teammembers. ||
|-
| Shared workspace || No || t.b.d.|| Request a shared workspace to share documents and files. || [[Team:Sysadmin]]
|-
| Reserve Radios || No || t.d.d. || Reserve radios with the ROC || [[Team:ROC]]
|-
| Create Visuals || No || t.b.d || Headers + Icon for Mastodon, contact cards to hand out, posters with cohesion contact info, signage etc. ||
|}

Orga Jitsi 9 April 2025

2025-04-11T17:45:09Z

FighterX64: fixed the links

{{Meeting
|Name=Orga Jitsi 9 April 2025
|StartDate=2025-04-09 20:00:00
|EndDate=2025-04-09 00:00:00
|Where=Online https://meet.why2025.org/orga
}}
Bi-weekly meeting for all volunteers. 
Meet time: 20:00 UTC+02:00

== Orga Minutes of 9th of April 2025 ==

== Meeting minutes ==

'''Present:'''
* [[Team:Projectleiding]] : {{UserLink|Hp197}}, {{UserLink|Boekenwuurm}}
* [[Team:Sponsors]] : {{UserLink|Josnoww}}, {{UserLink|H00913}}
* [[Team:On-site_Logistics]] : {{UserLink|Manduca}}
* [[Team:NOC]] : {{UserLink|killergeek}}
* [[Team:NUTS]] : {{UserLink|killergeek}}
* [[Team:Info]] : {{UserLink|Number3}}
* [[Team:Sysadmin]]:
* [[Team:CTF]]: {{UserLink|Thice}}, {{UserLink|Asby}}
* [[Team:Cohesion]]: {{UserLink|Dany}}
* [[Team:Content]]: {{UserLink|MiFareLady}}
* [[Team:Badge]]: {{UserLink|Kintaro}}
* [[Team:Volunteers]]
* [[Team:Warehouse]]: {{UserLink|CH23}}
* [[Team:ROC]]:
* [[Team:Ticket & Entrance]]:
* [[Team:Terrain]]: {{UserLink|Rox}}, {{UserLink|Uglyhack}}
* [[Team:Family]]:
* [[Team:Accessibility]]: {{UserLink|SimonH}}
* [[Team:POC]]:
* [[Team:Parking]]:
* [[Team:Villages]]:
* [[Team:Bar]]: {{UserLink|K4T0}}
* [[Team:Moebelhaus]]:
* [[Team:Off-site_Logistics]] : {{UserLink|Wido}}

Please add your name here if you are NOT in a team
'''Present:'''
* You?

Please do share with us:
* Status of your timelines.
* Status Open vacancies (and put them in the Wiki where they can be found by new people) [https://wiki.why2025.org/Vacancies]
* Any other cool news to share.

== Agenda: ==

1. Welcome
Boekenwuurm opens the meeting 20:01 and welcomes all people.

2. PL Update
Fieldday, no big updates since saturday.

3. Teams updates

== Team:Family ==

== Team:Info ==
Ad:
* Blogs pushed out: April fools post, Transday visibilitty day, CFPizza blog, Moebelhaus.
* Website upgrades: End less scroll for news and WHYCast posts, so you can post all you want.
* WHYcast: all blogs are up on the website, all they way back to issue 0.

Ask for all teams:
* Keep sending more blogs. We appreciate by publishing them. :)
* Make sure you update the Wiki with information from your team, lots of people are now on the Wiki updating regullarly. Let's make it better.
* Get ready to deliver the content for the booklet.
* We need content for the WHYCast, so if your team has not been there yet, report yourself to Nancy.

Update by 3 teams:
== Team:Content ==
== Team:Heralds ==
== Team:Speaker Desk ==
Chantal:
* We had a great meeting and are getting stuff done. Expect more news from us soon!

== Team:Cohesion ==
Dany:
* We are back on track, and are growing the team. 3 new members

== Team:Accessibility ==
Simon:
* Lots of updates from other teams that have answered almost all my questions.
* Looking forward to hearing how post site visit was and discuss any accessibility thoughts people had
* Consider accessible toilets and talk to Gina about this more
* Want to talk to Team:Bar / Food to understand design for bar, will there be a low counter and how menu's etc advertised.
* Also, happy Autism Accessibility Month everyone.

== Team:Sysadmin ==
Splodin:
* We had a bit of downtime past Sunday, due to a small downtime on the main server. We ran out of space, we missed the first notification. We are now putting more limits and seperation so we cannot go down.
* We are looking to go into maintainance mode, most services are up and running already.
* If you have any request, servers you need, please let us know now. So we can get it running a long time ahead of time.

Ask to all teams:
* We need more stats, so if you have any data then please update start shipping your data to MQTT, so we can make dashboards out of it. We are interested to make your numbers visible.

== Team:Terrain ==
Uglyhack:
* We got a lot of different feedback by the terrain day. Lots of input on Field-day. It was a very good Fieldday. We did some experimenting on the terrain.
* The new map: 3D online map: https://map.why2025.org

== Team:Ticket & Entrance ==
No one is here to update us.

== Team:Badge ==
Lukas/Kintaro:
* Team:Hardware is working focused during the important grinding phase. We’re on track with the updated timeline, and to keep things aligned, we’ve increased our touchpoints and meetings to better synchronize everyone’s work.
* BadgeHub is making steady progress as well.
* We had a first touch point with a sponsor company that is starting to work on their application / game. Here we provide a first touch point and exchange partnership.
* Thank you to Team:Sysadmin each time we reach out when we ask for access and accounts for new Team:Badge members.

== Team:CTF
Thice:
* We uploaded our presentation of the Fieldday to the Wiki.
* No further updates today.

Ask to Team:Sponsors:
* We would like to ask Team:Sponsors to get back to us on our email.

== Team:On-site Logistics ==
Manduca:
* Quotes are still coming in, most stuff is on there.
* Let us know if you have specific transportation needs before, during and/or after the event! So we can make sure we are ready for that.
* Please update me if you need stuff from us on the Boels list.
* Any corrections are welcome.

== Team:Off-site Logistics ==
Wido:
* A request for a mailing list has been send out and request for nextcloud access.
* As soon as the mailing list is available first requests for transport needs will be sent out. (Right after the update I saw that the mailing list already is available.)
* There are three drivers available now, three more volunteers would be nice.

== Team:Shuttle ==
No one is here to update us.

== Team:Warehouse ==
CH23:
* During the Fieldday we asked people for information (regarding wares they need, or housing for their stuff), we have received info from nearly all teams. I have yet to go through the data, but will do so Soon(tm).
* We also took a good look at the field, and came up with a possibly better layout for our little part of the field - currently under review of Team:Terrain et al.O

== Team:Waste ==
No one is here to update us.

== Team:NUTS (Power, Lighting and Sanitation) ==
* no updates

== Team:ROC ==
No one is here to update us.

== Team:Sponsors ==
Jos:
* For those who where not on the Fieldday.
* We have 72% of the budgeted sponsors already, enough in the pipeline.
* We are behind on e-mail, and we are currently rearranging our internal team processes to distribute work.

== Team:Finance ==
Hp197:
* There is not IRS (Internal Reemburstment System) yet, hope to finish that soon

== Team:Entertainment ==
Heskez667:
We are are planning to get acts, and want a CfP Entertainment options already build in.

Dany: Get the information to me/Content. Dany@why2025.org to get the changes for the CfP page.

== Team:Volunteers ==
No one is here to update us.

== Team:Deco ==
Catharina:
* We have access to the map, from Team:Terrain. We are planning to update the map from Deco soon.
* Before June 13th to get your sign requests in. Do this thru the Deco page.

== Team:Flags ==
no updates, no one is here to update us.

== Team:Merch ==
NetSmurf:
* The Wiki is updated, and requested Team:Info for some blogs.
* the 1st of May, we are going to calculate the order, we will 20% for the shop and 20% more for the field sales.

Update 3 teams:
== Team:Fire ==
== Team:First-AID ==
== Team:Security ==
Firewall:
* No new updates other than communicated on the Fieldday.
* Requirements from city council with regards to having fire fighters (brandwacht) instead of 'BHV' might lead into budget increase.
(first await the outcome of the city council)

CH23: Will Liquicity have firefighter. Firewall: No.
But we will figure this out with the city council.

== Team:Permits ==
Firewall:
* Will send today the list of requirements for the permit to Team:Terrain.
* Jick needs alignment with Nancy to finalize the last permit work.

Q: Uglyhack: you asked for a updates picture, I sent that, but did not see it read. Firewall: Yes, I saw it.

== Team:Bar ==
K4T0:
* Decided on combining Team:Foodcourt and Team:Bar.
* At the Fieldday we connected with different teams and answered questions from Team:Terrain about the location of the Foodcourt on the field. We expanded the stage in the Karoke-(North)bar to accomodate the Jam-sessions. Also fine-tuned our to-do lists. We hope to be able to start the promotion on the Foodcourt-menu and the Bar-specials soon.
* Kato shares with us a few of the details of the food and bar area, like entertainment, and firepit.

Q: Number3: There is a blog written in coorperation with Team:Info. It needs review and visuals.
Kato: I will ask justSem
Q: NetSmurf: We need to setup the shops, sysadmin we need to give the shops in advance. We need more then shop1, shop2, shop3, ...
Kato: We are finalizing the contracts with the seperate foodtrucks. Once the names are known, and get that to Henry and Sysadmin, so the shops for the foodtrucks can be setup.
Q: Boekenwuurm: The North part will be a Karaoke bar. Do you know if that is compliant with the sound gradient.
Kato: There are options to be discussed, Team:Terrain mentions that the North is close to the family zone. We need to figure out the right location for the Karaoke bar. The Karaoke was moved along with the Arcade north. But Kato is willing to look at what is the best other option is available.
Link: https://wiki.why2025.org/File:NoiseGradient.png

== Team:Foodcourt==
* Decided on combining Team:Foodcourt and Team:Bar into one team. We will keep both wiki-pages for promotion.

== Team:Møbelhaus ==
Lumi (via chat)
* From Möbelhaus we keep watching the incoming orders. We still have enough items to rent. Will start in the upcoming weeks to plan our build up strategy. Sandos is going to connect with Team:Sponsors to check if we get the vouchers handed out so that sponsors can order specific sponsor items.

== Team:NOC ==
Killergeek: no mic.
* Site visit gave good impression on how and where we want to route fiber.

== Team:POC ==
No one is around to update us.

== Team:Parking ==
No one is around to update us.

== Team:PartyArea ==
NetSmurf:
* They are in a meeting right now.
* The team is figuring out how to setup the party area, with lasers, leds, lights, smokemachine, fire, and more...

== Team:Press ==
Boekenwuurm:
* They have a new teammember.

== Team:Productiehuis ==
No one is around to update us.

== Team:Villages ==
Icypalm:
* Last weekend we had 69 villages registered on the wiki (Nice!)
* Had a lot of contact with different teams on the Fieldday, was very useful.
* Need to have contact with On-site logistics about details with driving routes

== Q&A ==
4. Q&A

Q: RedLizzard: There is a little room to shuffel the bar to the left. But, we have some more space, but we need to figure this out.
NetSmurf: We need to setup a meeting with Team:Terrain & Team:Bar_and_Food.

Q: Simon: Will there be toilets near the bars?
RedLizzard: Yes, each bar has toilets next to them.

Q: hp197: There is an issue to get accessible showers.
Simon: If we would have one or two we could work with this.
Yes a combo toilet and shower could be useful even if we only have one or two. We can discuss what the options available are!
We need to take this discussion offline.
CH23: If we have a combination toilet/shower for accessibility. Just keep in mind, that if you have combined showers, then you might have an issue for toilet-use.

== Next meeting ==
The next online meet is in two weeks: 23th of April 2025 at 20:00, at the same location: https://meet.why2025.nl/orga

Closing the meeting: 21:03 (for the second time)

Orga Jitsi 12 February 2025

2025-04-11T17:43:17Z

FighterX64: fixed the links

{{Meeting
|Name=Orga Jitsi 12 February 2025
|StartDate=2025/02/12 20:00
|EndDate=2025/02/12
|Where=Online https://meet.hack42.nl/why-meet
}}
Bi-weekly meeting for all volunteers. 
Meet time: 20:00 UTC+01:00

== Meeting minutes ==
<please add your name and team name here (if you are in a team)>

'''Present:'''
* [[Team:Projectleiding]] : {{UserLink|Boekenwuurm}}, {{UserLink|Piiindakaas}}, {{UserLink|Netsmurf}}, {{UserLink|Hp197}}
* [[Team:Accessibility]]:
* [[Team:Badge]]: {{UserLink|Pitastrudl}}, {{UserLink|Kintaro}}
* [[Team:Bar]]: {{UserLink|K4T0}}
* [[Team:Cohesion]]: {{UserLink|Dany}}
* [[Team:Content]]: {{UserLink|Dany}},{{UserLink|Nicolas}},{{UserLink|jos}}
* [[Team:CTF]]:{{UserLink|Thice}}, {{UserLink|Asby}}
* [[Team:Deco]]:{{UserLink|Moem}}, {{UserLink|Hoxolotl}}
* [[Team:Family]]:{{UserLink|Pikachu}},
* [[Team:Foodcourt]] : {{UserLink|JustSem}}
* [[Team:Info]] : {{UserLink|Number3}}, {{UserLink|Ad}}
* [[Team:Moebelhaus]]:
* [[Team:NOC]] : {{UserLink|killergeek}}
* [[Team:NUTS]] : {{UserLink|Dynom}}, {{UserLink|killergeek}}
* [[Team:On-site_transportation]] : {{UserLink|Manduca}}, {{UserLink|Wheeze_NL}}
* [[Team:Off-site_transportation]] : {{UserLink|Wido}}
* [[Team:Shuttle]] : {{UserLink|Crablab}}
* [[Team:Parking]]:{{UserLink|konmei}}
* [[Team:POC]]: {{UserLink|Martin}}
* [[Team:ROC]]: {{UserLink|Wheeze_NL}}, {{UserLink|MrLinux}}
* [[Team:Sponsors]] :{{UserLink|Josnoww}}, {{UserLink|H00913}}
* [[Team:Sysadmin]]: {{UserLink|Splodin}}, {{UserLink|Xesxen}}
* [[Team:Ticket_&_Entrance]]: {{UserLink|Martin}}
* [[Team:Terrain]]: {{UserLink|Rox}}, {{UserLink|Uglyhack}}
* [[Team:Villages]]:{{UserLink|konmei}}
* [[Team:Volunteers]]: {{UserLink|okarin}}, {{UserLink|Xu}}
* [[Team:Warehouse]]:{{UserLink|CH23}}, {{UserLink|Xesxen}}
* [[Team:Safety]]:{{UserLink|Firewall}},{{UserLink|Koffiepot}}

Please add your name here if you are NOT in a team
'''Present:'''
* [[Projects:Serendiep]]:{{UserLink|Giplt}}
* You?

Please do share with us:
* status of your timelines
* Status Open vacancies (and put them in the wiki where they can be found by new people) [https://wiki.why2025.org/Vacancies]
* Any other cool news to share

== Agenda: ==

1. Welcome!
Slow opening by Boekenwuurm at around 20:00u. Starting with 23 people.

2. PL Update
* this year in tickets!
** https://stats.why2025.org/d/ee4d1oz3se6f4d/why20253a-ticket-sales?from=now-6h&to=now&timezone=browser

We are now on 2036 tickets sold. You can goto the stats page, or look at the wiki as the counters.
Only 176 days, yes, less than 6 months. We are moving along good.

* In Person Orgameet in Arnhem at Hack42
** https://wiki.why2025.org/Orga_Meet_22_February_2025 (don't forget to register)
** have a bigger update? Contact Boekenwuurm upfront

The meeting will be at Hack42, in Arnhem. Please come if you can, but make sure you are on the list of the meeting, so food will be supplied.

* Vacancies are being added but also filled!
Please keep the vacancies coming, there are new people joining. So if you know people that have nothing to do, then please let them join u.

* Tiny tasks & HackerHotel room (Marco Polo @ Hackerhotel this weekend)
- A bunch of people of the WHY orga will be at Hackerhotel.
- Organizing small projects and Tiny Tasks where people can join in and make an immediate impact.

Can you help us out in preparing this?
- Do you have an idea for a Tiny Task or a small project we can tackle for your team? Let us know!
- Post your ideas on our shared pad: https://pad.ifcat.org/WHYtinytasks
- If you have an hour to spare, drop by the WHYroom, come say hi, see what Tiny Tasks are available, and discover how you can contribute!
- Share your stories with the WHYcast (previous events, cool info about your team)
- "left over" Tiny tasks will be shared on the Wiki after the event

If you want to come and help during the HH this weekend, if you are there, you can also walk in and say hi.

Questions:
- Can we have meetings in the WHY room? Unknown this moment, check the schedule, and check with Nancy or Robert. Otherwise there is lots of space in the Hotel where you can sit down and meetup.

3. Teams updates

== Team:Family ==
Pikachu
* We don't have a lot updates but we would like to add more projects for kids/content
* The VOG has been discused but was dismised by the team
* A potential small shared kitchen environment idea right now.
* We have gotten some questions from team info and will get back on that asap.

Call for action: Help us out: We need more content / workshops for kits OR projects you can do with kids.
If you have ideas then please mail us: family@lists.why2025.org

== Team:Info ==
Ad
* We have added a lot of FAQ that are aimed at all volunteers (aka visitors) to the event. For example: General FAQ, Villages FAQ, Tickets FAQ, Family FAQ. Please check out the new pages, and improve them if you have the anwsers.
- https://wiki.why2025.org/FAQ
- https://wiki.why2025.org/Tickets
-
* We stopped posting to Twitter with message: We’re moving to open spaces. Using Mastodon, Linkedin and YouTube. There is a balance to sponsor needs and our needs as a community.
* Team:CTF has sent in their (draft) blogpost and suggestions for a few social posts, these are now live.

Call for Anwsers, please help us:
* To Team:? --> Are we going to have KarTents or Rentals this time around? Please are wondering?
* To Team:Family --> There is a Family FAQ (https://wiki.why2025.org/Family_FAQ) and a Family Zone (https://wiki.why2025.org/FamilyZone). Please update both pages, they are in need of love.
* TO ALL TEAMS: We need news, blogs, anything you want to share. Please sent us your blog and social post in a mail to info@why2025.org and we will make sure to communicate it.

== Team:Content ==
Dany:
- Good discussion that is not finished yet, we are striving for a more diverse speaker lineup. So please send us your ideas how we can have a more divers speakerlineup. Send in your ideas: content@why2025.org
- We have 42 speakers into the CfP at this point.

Help us: Share the word, the CfP is open, and we need you to submit content.

Question:
- To team: content: Please contact Piiindakaas to join meeting (17/2) with Milliways x Productiehuis about CyberCircus.

== Team:Heralds ==
* Subteam of content no specific updates

== Team:Speaker Desk ==
* Subteam of content no specific updates

== Team:Cohesion ==
Dany:
No update at this time, there will be a meeting with PL soon. But live is happening for some of our memembers.

== Team:Accessibility ==
No update this time
@simon, Sk is trying to reach you since Friday. No rush, but if you have time pls reach out

== Team:Sysadmin ==
Xesxen:

Nothing major on our part
* We had our monthly team meeting yesterday
* We've started rolling out some infra for Team:Badge
* There was some work on getting the map up!

== Team:Terrain ==
Uglyhack:
* All the tents we are aware of are on the map at https://map.why2025.org/. Please check that you aren't missing anything
* We have a new member who will be working on getting a nice looking online map.

== Team:Ticket & Entrance ==
Martin:
* We have a new teammember, but no other updates at this time.

== Team:Badge ==
Kintaro:
* We had a recap after FOSDEM from the feedback conversations we had in Brussels.
* Work on integrating such feedback continues.
* Happy to report several newcomers joined in Hardware and Firmware.
* Thank you to Team:Sysadmin for newly provided resources they have setup.
* @Team:Sysadmin - It would be great, if we could have a short call to discuss current setup of new tool provided.

== Team:CTF ==
Thice
- We wrote a blogpost which has been published (thank you Team Info) - https://why2025.org/post/100-why2025-will-have-a-ctf
- We wrote some social media posts as well (thank you Team Info)
- https://bsky.app/profile/why2025.bsky.social/post/3lhsyihhgxx2p
- https://www.linkedin.com/posts/why2025_why2025-will-have-a-ctf-read-more-about-activity-7294671492083011585-c9h2
- We are working on the Teaser round - https://ctf.why2025.org/
- We reached out to Team Badge (Kintaro?) to see how we can include the badge in the CTF, but have not heard back yet
- We are trying to connect with the Heaven Meister and Silent Lounge Auke to order some stuff together

Kintaro: I will respond thru my personal email, as our mail from ...@WHY2025.org has not worked in sending messages out.

== Team:On-site transportation ==
Manduca
- Check your Boels orders: https://docs.google.com/spreadsheets/d/1in7HbYoADSuZVbCAx2pDSuw1xaQ7ie5QEIamzZhGN4s/edit?usp=sharing. Send updates/questions to logistics-leads@lists.why2025.org.
- Let us (logistics@lists.why2025.org) know if you have specific logistics challenges (putting stuff on a tower, hoisting bridges or containters, moving heavy stuff into tents etc.)

Boekenwuurm: Please send your request to the orga maillist as well, so everyone will get it.

== Team:Off-site transportation ==
Wido
- There is a team-lead for this team, which is {{UserLink|Wido}}.
- There has not been a meeting/getting acquinted with the rest of the team yet.
- Updates and requests for information from this team for the other teams will follow in the future.

== Team:Shuttle ==
Hugh
- Shuttle rentals are being organised through On-site transportation
- May be EVs, so need to discuss charging requirements & location with Power
- We have a drop-off/pick-up on the latest map :raised_hands:
- Need to discuss volunteer requirements with Volunteers for shuttle driver.

Q: Team:Info can contact us, to arrange for the info. It's noted. A: Ad, will do.

== Team:Warehouse ==
CH23
- Startup sometime this or next month.

Call to action: Please send any needs to us, mail us at: warehouse@why2025.org

== Team:Waste ==
No update.
Boekenwuurm: They are planning their meeting in two weeks, then they will be starting up.

== Team:NUTS (Power, Lighting and Sanitation) ==
- No updates.

== Team:ROC ==
MrLinux
- System HW confirmed, now going to request the radio-licenses. This will be done this weekend at the HH.

== Team:Sponsors ==
H00913 (Hein-Jan)
We are going strong.

Question for the NOC: We have one question for you call: How many kilometers of UTP cable we need for the event?

== Team:Finance ==
Henry
* No updates

== Team:Entertainment ==
Felix
* No much to update, we are working on our plans.

Dany: Felix, we have added the Entertainment to the CfP page if you need any other special type of sessions added please get in touch
To all: you can direct entertainment to cfp.why2025.org,

== Team:Volunteers ==
- No update

== Team:Deco ==
Moem
- Some startup problems but meeting at HackerHotel to kick things into a higher gear.
- We have been looking at some interesting things to buy.

== Team:Flags ==
No updates

== Team:Merch ==
Netsmurf
* Rowan (teamlead) had to leave because of his study. Netsmurf is taking over as the teamlead.
* Wristbands are being looked into. We need to clear that up, as last time we did not do this.

Magic !! Last time at MCH2022 Boekenwuurm and Sebas fixed that.

Netsmurf: Team:Ticket --> Would you like us to pick up this task?
Boekenwuurm: Lets taking it offline.
Netsmurf: I will pick it up from team:merch.

Update 4 teams:
== Team:Fire ==
== Team:First-AID ==
== Team:Security ==
== Team:Permits ==
Firewall
* Permit is making good progress, BIBOP is finished.
* But due to a new permit request (omgevingsvergunning) from municipality it **must be ready this week**, and not 3 weeks from now, to be finished at HackerHotel.
* Question to all: **If you receive any questions regarding the permit, please respond this week**
* Sizing for 4000 visitors max in the permit (I guess we can have 4242)
* Working on last terrain drawings with team Permit
* Question to Henry: Please approve the quote for team fire!

== Team:Bar and Foodcourt==
Kato
- New teamlead Foodcourt: [JustSem], working alongside team Bar together with K4T0
- We signed the contract with the foodcourt-vendor. They work with sub-contracters.
- To do: details for terrain plan, terrases, elektro- and water-plan
- We are negotiating with the suppliers for bar equipment and drinks.
- Connecting with other teams on 22nd februari to plan together and decide on the suppliers.

== Team:Møbelhaus ==
- No update

== Team:NOC ==
- No update

== Team:POC ==
Martin
- We are not a happy camper right now, I am trying to get the Adyen payment terminals. Their engineers are not deliver on their promises. They are not committing to fix.

Call to action:
Any Cats or Dogs that can help Martin to get to the right people with Adyen to fix the engineering issues.

H00913 --> Please reach out to us (team:sponsors)

== Team:Parking ==
Konmei
- Still missing team lead and members
- Layout being reworked

== Team:PartyArea ==
NetSmurf:
- No updates

== Team:Press ==
- No updates

== Team:Productiehuis ==
- No updates

== Team:Villages ==
Konmei
- No updates

== Projects:Serendiep ==
Harmen
- Serendiep was granted permission by Provincie Noord Holland to moor the ship in the Noord Hollandsch kanaal next to the WHY-area. This opens the possibility to actually sail the ship to WHY and add it as an extra venue. How to go about next?

Q: Who can we contact within the pl?

== Team:Terrain part II ==
The map is up at https://map.why2025.org/

== Q&A ==
4. Q&A
* To Team:? --> Are we going to have KarTents or Rentals this time around? (Came in as part of some questions at info@why2025)
** HP197: They appear only when bought and ordered. We are looking into this, but we will most likely have some for of tent rentals.

Netsmurf: Question to Tickets: Can we have an age check for the wristband... let's discuss it outside the main meeting.
== Next meeting ==

The next in person meet The location will be at Hack42 (Arnhem), on the 22th of February
https://wiki.why2025.org/Orga_Meet_22_February_2025

Register on the wiki if you're coming please!

The next online meet is in two weeks: 26th February at 20:00, at the same location: https://meet.hack42.nl/why-meet

Closing the meeting: 20:56

Hackers on a bike

2025-04-09T14:38:30Z

FighterX64: fixed some stuffzzzz

= Ride on a bike to WHY - Hackers on a bike page =

Welcome to the bike planning page for **WHY2025**!

Whether you're a seasoned cyclist or just up for a fun, eco-friendly adventure, this is the place to team up with others who want to ride to camp. Organizing bike groups can make the journey safer, more social, and way more fun.

Use this page to:
- Find others biking from your area
- Coordinate departure times and routes
- Plan meetup points along the way
- Share tips, tools, or places to stay en route

== 🚦 How to Join =

# Add your **name/handle**, **starting location**, and **preferred date/time** of departure below, etc in the table bellow
# If a group from your area already exists (check the first column), feel free to join them or start your own thread if not.

= Who will bike from where =
{| class="wikitable" style="margin:auto"
|+ Bike planning, please add yourselves here
|-
! Group !! Who !! Where from !! Planning !! Route !! Contact/Signalgroup
|-
|Utrecht||[[user:Fish]]||[https://www.google.com/maps/place/52%C2%B004'15.8%22N+5%C2%B005'11.9%22E/@52.0710439,5.0845929,536m/data=!3m2!1e3!4b1!4m4!3m3!8m2!3d52.0710413!4d5.0866323?entry=ttu&g_ep=EgoyMDI1MDQwNi4wIKXMDSoASAFQAw%3D%3D Utrecht 52°04'15.8"N 5°05'11.9"E ]||August 8th (start) 08:00 - 13:37||Probably a direct ride with some coffee/lunch breakes, GPS files: [[File:Hackers_on_a_bike_UTRECHT_routeplanner.7z]]||[https://signal.group/#CjQKIP1lptvA78HZPh9P24tlJB5Yu6vqOxUEKCalTtPoGCWdEhD5gtGxTuPhNzME5XsRYhMQ Signal group Utrecht]
|-
| Amsterdam||[[user:Dinadineke]] || I go Northwards from Amsterdam-West on my Batavus Racing Bike as long as it's bike weather (no rain)|| ||
|-
| || || || || ||
|-

Campervan

2025-04-09T09:05:25Z

FighterX64: /* Access */

'''Camper / Motorhome / RV / Caravan / Recreational Vehicle / Campervan
'''

Are you joining WHY2025 with your own camper/caravan/etc ? Awesome! On this page all (*) information about using your vehicle is collected.

Make sure you have a camper ticket booked, this is needed to access the terrain.

== Access ==
You can only bring your camper-van on the field with a valid camper-van ticket. Tickets are sold out, check [[Ticket_Exchange|Ticket Exchange]] if there are tickets offered. If your car is not integrated with your 'home-on-wheels', then you also need a parking ticket.

Follow the signs for camper-vans. After your ticket is verified, you will get the option to choose one of the camper-van locations. Camper-van spots are on a first-come-first-serve basis. Camper-vans cannot drive on and off the terrain during the camp, so make sure to do your shopping before you arrive.

Camper-vans are only allowed on the allocated areas, not between the tents.

Drive slowly on the terrain, there will be other traffic (vehicles and people). Take your time and have a sharp lookout.

== Power ==

=== Getting power ===

Read this first on [[Facilities#Power | Power facilities ]] ; basically, no blue CEE connections, you need Shuko ; bring a convertor like [https://www.dewitschijndel.nl/shi-cee-verloopstekker-ra-naar-schuko-1-5-meter/ this one]

As the fields are pretty big, make sure bring plenty of meters of cabling, so you are flexible in hooking up your vehicle.

There will be not enough direct power connections available to power each vehicle separately directly on the distribution boxes on the field. Sharing is caring, so please share power connections. Ideally, you have a cable that has an external Schuko connection, like [https://www.dewitschijndel.nl/dws-cee-haakse-verlengkabel-met-stopcontact-20-meter/ this]. Then your camper neighbour could plug-in via that connection.

Please bring IP44 rated power strips ( [https://www.dewitschijndel.nl/shi-5-voudige-stekkerdoos/ e.g. this one ] to make sure you and your neighbours can get connected. Make sure it is rated for 16A (or even more, 2.5 mm2 cable would be perfect)

Always ask permission and check for the most optimal daisy chaining. Best is to use the power strip near the distribution box, to limit the amount of current through the longer runs towards the vehicle.

=== Using power ===

Due to limited power on the field (and cost perspective), we have to conserve power as much as possible. Some rules (in agreement with [[Team:Power|Team:Power]] ) :

==== Do ====

* Normal light
* Device charging (laptop/phone/etc)
* Refrigerator

==== Don't ====

* Water heating (for hot water in your boiler or for tea) : use gas ; heating up water via electric will consume too much power )
* Airconditioning units: don't use them, use natural airflow to let your camper cool down as much as possible. If it is really needed, only use max 1 hour just before sleep.
* Electric cooking: please don't, as this creates peak loads and can result in outages
* Other power-hungry appliances

Using your own generators is not allowed. Don't start your engine to charge-up your battery.

If you have a solar system to charge up your battery, that is allowed and encouraged, but make sure it doesn't feed back into the grid. Most systems don't, but just be sure.

== Gas usage ==

You are allowed to cook on gas (not charcoal!) on the field. Please see Team:Fire's [[Team:Fire#Gas|page about gas usage]] for details! Basically: make sure your system is up to spec and well maintained.

If you have a fixed LPG system for cooking, do know that getting LPG at a normal fuel station is not allowed in the Netherlands.

== Fresh water ==

Make sure your fresh water tank is loaded for the amount of water required upon arrival; there is no camper-van service point.

== Grey water ==

Make sure your grey water tank is completely empty upon arrival; there is no camper-van service point.

Don't open your grey water system to let the water pour out onto the terrain. If you have a system without storage, make sure you have a bucket or similar to prevent spillage into the field.

== Black water ==

There is no camper-van service point. tbd if we can use toilets to dump black water. Don't use standard water points to clean out your black water tank , to avoid contamination.

== Waste ==

Dispose your waste in the provided trash bins. Don't leave waste/anything when you leave.

== Nearby camper service point ==

Nearest camper-van service point (make sure you are fully prepared before arrival): TBD.

But again, you cannot drive on and off the terrain during the event, do all preparation before you arrive.

FieldDAY 2025 04 05

2025-03-21T06:31:57Z

FighterX64: /* WHO */

FieldDAY 2025 04 05

2025-03-15T17:39:34Z

FighterX64: fixed link

{{Meeting
|Name=WHY2025 FIELDDAY
|StartDate=2025-04-05 00:00:00
|EndDate=2025-04-05 00:00:00
|Where=Geestmermabacht (terrein) / Wagenweg 12, 1724 PT Oudkarspel (adres)
}}
Actual location:
[[File:Hierzitjegoed fieldboard.jpg|thumb|right|alt=Board at the entrance of the field|Board at the entrance of the field]]
What three words:
///graphics.flux.label
https://w3w.co/graphics.flux.label

https://maps.app.goo.gl/BzYVaaZANMAMnkFd8

https://www.openstreetmap.org/search?lat=52.69118&lon=4.74266#map=15/52.69119/4.74266

A last field day to check the terrain with your team. 

There's a WHY2025 spotify playlist, please add your favorite WHY-songs (Must Contain WHY in title)
https://open.spotify.com/playlist/6N6jHxRdLT7ilXMixsN9E8?si=a7568f302335499d&pt=077388a59a88ddbce8d802471e42de3e

== Where to park and meet ==

The canteen of Manege Beukers
Wagenweg 12, 1724PT Oudkarspel

https://www.openstreetmap.org/?mlat=52.6873&mlon=4.7521#map=16/52.69571/4.75852&layers=P

[[File:Fielday 5th of april.jpg|thumb]]

== Lunch options ==

We will have split pea soup made by Sandra in a vega or meat variaty.
We will also have some cheese or ham sandwiches avaialable

Please let us know if you want to have some lunch.

== Dinner options ==

This time we will have the choice of .... not 1 .... not 2 .... but 3 .... different food options !!

{| class="wikitable"
|-
| Carrot mash/Hutspot || Meat or vega
|-
| Lasagne || Meat only unfortunately
|-
| Chips || Frikandel or cheese soufflé sandwich
|}

Please let us know your choice.

== Program ==

12:00 - 13:00 Buildup

13:00 - 13:30 Arrival

13:30 - 14:30 Presentation

14:30 - 18:00 Opportunity for teams to walk around the field or have a team meeting

18:00 - 20:00 Dinner and time to relax and chat

20:00 End of the program

== WHO ==
{| class="wikitable"
|-
! Name !! Team !! Lunch !! Diner !! Dinner choice !! Allergies/Dietary requirements
|-
| {{UserLink|Netsmurf}} || [[Team:Projectleiding|PL]] || Yes Meat || Yes || Lasagne Meat ||
|-
| {{UserLink|FighterX64}} || [[Team:On-site_transportation|forklifters]] || || Yes || ||
|-
| {{UserLink|Peetz0r}} || || || Yes || ||
|-
| {{UserLink|Techwolf12}} || || || Yes || ||
|-
| {{UserLink|Wheeze_NL}} || [[Team:ROC|ROC]],[[Team:On-site_transportation|forklifters]] || Yes Meat || Yes || Lasagne Meat ||
|-
| {{UserLink|cmpxchg}} || || || Yes || ||
|-
| {{UserLink|Elborro}} || [[Team:Info|Info]] || Yes || Yes || Lasagne || -
|-
| {{UserLink|Killergeek}} || [[Team:NOC|NOC]],[[Team:NUTS|NUTS]] || - || Yes || Chips, Frikandel || -
|-
| {{UserLink|loppermann}} || || || Yes || ||
|-
| {{UserLink|Twi}} || || || Yes || ||
|-
| {{UserLink|pmenke}} || || || Yes || ||
|-
| {{UserLink|justelex}} || || || Yes || ||
|-
| {{UserLink|mirconnect}} || || || Yes || ||
|-
| {{UserLink|Thice}} || [[Team:CTF|CTF]] || || No || ||
|-
| {{UserLink|asby}} || [[Team:CTF|CTF]] || || No || ||
|-
| {{UserLink|inframan}} || || || yes || ||
|-
| {{UserLink|Damning}} || || || Yes || ||
|-
| {{UserLink|Polyfloyd}} || || || Yes || ||
|-
| {{UserLink|MrLinux}} || [[Team:ROC|ROC]] || Yes Meat || Yes || Chips, Frikandel ||
|-
| {{UserLink|Piiindakaas}} || [[Team:Projectleiding|PL]] || Yes || Yes || Hutspot or Lasagna ||
|-
| {{UserLink|Boekenwuurm}} || [[Team:Projectleiding|PL]] || || Yes || ||
|-
| {{UserLink|Gina}} || [[Team:Terrain|Terrain]] || Vega || Yes || Hutspot vega ||
|-
| {{UserLink|Wllm}} || [[Team:Sysadmin|Sysadmin]] || Yes || Yes || Chips, Cheese souffle sandwich ||
|-
| {{UserLink|Marjolein}} || [[Team:Sysadmin|Volunteers]] || Yes, meat || Yes || Lasagne||
|-
| {{UserLink|Jasper}} || [[Team:Sysadmin|Volunteers]] || Yes, meat || Yes || Lasagne ||
|-
| {{UserLink|AK}} || [[Team:NOC]] || Yes, meat || Yes || Lasagne ||
|-
| {{UserLink|Moem}} || [[Team:Deco]] || Vega || Yes || Hutspot vega ||
|-
| {{UserLink|Wido}} || [[Team:Off-site_transportation]] || - || Yes || Lasagne ||
|-
| {{UserLink|Thomascovenant}} || [[Team:Ticket_&_Entrance]] || Yes, meat || Yes || Lasagne ||
|-
| {{UserLink|Dany}} || [[Team:Cohesion|Cohesion]] [[Team:Content|Content]] || Yes, meat || Yes || Hutspot, Meat (but vega is good too) ||
|-
| {{UserLink|Knorrie}} || [[Team:On-site_transportation|Logistics]] || - || Yes || Lasagne || -
|}

== Travel & Carpool ==
===Public transport ===

===Seats offered===
{| class="wikitable"
|-
! Name !! Seats available !! Leaving from !! Time
|-
| {{UserLink|Wido}} || 3 || Wageningen || ~11.30
|}

=== Seats needed ===
{| class="wikitable"
|-
! Name !! Seats needed !! Leaving from !! Time
|-
|}

== Photos and Videos of the location ==

Orga Jitsi 12 March 2025

2025-03-14T13:49:43Z

FighterX64:

{{Meeting
|Name=Orga Jitsi 12 March 2025
|StartDate=2025/03/12 20:00
|EndDate=2025/03/12
|Where=Online https://meet.why2025.org/orga
}}
Bi-weekly meeting for all volunteers. 
Meet time: 20:00 UTC+01:00

 
== Meeting minutes == 
 
 
'''Present:''' 
* [[Team:Projectleiding]] : {{UserLink|NancyBeers}}, {{UserLink|hp197}}, {{UserLink|Boekenwuurm}} 
* [[Team:Sponsors]] : {{UserLink|Josnoww}}, {{UserLink|H00913}} 
* [[Team:On-site_transportation]] : {{UserLink|Manduca}} 
* [[Team:Shuttle]] : {{UserLink|Crablab}} 
* [[Team:NOC]] : {{UserLink|killergeek}},{{UserLink|AK}}, {{UserLink|eightdot}}, 
* [[Team:NUTS]] : {{UserLink|killergeek}}, {{UserLink|Eightdot}} 
* [[Team:Info]] : {{UserLink|Number3}}, {{UserLink|Ad}}, {{UserLink|Elborro}} 
* [[Team:Sysadmin]]: {{UserLink|Xesxen}}, {{UserLink|Splodin}}, {{UserLink|Wllm}} 
* [[Team:CTF]]: {{UserLink|Thice}}, {{UserLink|Asby}} 
* [[Team:Cohesion]]: 
* [[Team:Content]]: {{UserLink|jos}} 
* [[Team:Badge]]: {{UserLink|Kintaro}} 
* [[Team:Volunteers]]: {{UserLink|Okarin}} 
* [[Team:Warehouse]]: {{UserLink|CH23}}, {{UserLink|Xesxen}} 
* [[Team:ROC]]: 
* [[Team:Ticket & Entrance]]: {{UserLink|Thomascovenant}} 
* [[Team:Terrain]]: {{UserLink|Uglyhack}} {{UserLink|rox}} {{UserLink|Gina}} 
* [[Team:Family]]: {{UserLink|Pikachu}} {{UserLink|Haakjes}} 
* [[Team:Accessibility]]: {{UserLink|SimonH}} 
* [[Team:POC]]: 
* [[Team:Parking]]:{{UserLink|konmei}} 
* [[Team:Villages]]:{{UserLink|konmei}} 
* [[Team:Bar]]: {{UserLink|K4T0}} 
* [[Team:Moebelhaus]]: {{UserLink|Lumi}} 
* [[Team:Productiehuis]] : {{UserLink|Mack}} 
* [[Team:Deco]] : {{UserLink|Moem}}, {{UserLink|Eightdot}}, {{UserLink|Hoxolotl}} 
* [[Team:Safety]]: {{UserLink|Koffiepot}} 
* [[Team:Off-site_transportation]] : {{UserLink|Wido}} 

Please add your name here if you are NOT in a team 
'''Present:''' 
* You? 
 
Please do share with us: 
* Status of your timelines 
* Status of open vacancies (Put them in the wiki where they can be found by new people) [https://wiki.why2025.org/Vacancies] 
* Any other cool news to share 
 
== Agenda: == 
 
1. Welcome! 
Please add your Team to your name in the Jitsi :) It helps other to find out who is who. 
Today is our first meeting in the new WHY2025 Jitsi 
https://meet.why2025.org/orga 
 
2. PL Update 
 
- Working on Bibob 
Trying to convince the munipalicy that we are not-criminals 
- Tent as a service 
We will have tents as a service, update later in this call 
- The camper waiting list 
- Preparing April 5th 
Please put your name on the list if you come the 5th, so we can make sure you can eat. 
- Visiting network events. 
We visited a lot of cyber / networking events. Bitlair BBQ, All the Cyber Ladies (because of international womens day), Boekenwuurm is presenting in Berlin at the "Hackaday Europe", Nancy will present at the DevOpsDay in Amsterdam. 
 
If you want to let us (Subteam:Promo) know we need to be somewhere, then mail: info@why2025.org 
 
3. Teams updates 
 
== Team:Family == 
Picachu: 
- We have a bunch of projects, and we need more volunteers to take the projects on. 
- Help out and contact us here https://wiki.why2025.org/Team:Family 
- Small projects can be easily done on location, during the event. 
- We want to ask all teams to think of volunteer jobs for kids (with parents). Like help at the Info:Desk, or at the Ticket entrance. To help kids to become amazing volunteers. 
 
Just email family@lists.why2025.org us or find us on IRC irc://irc.oftc.net/why2025-family 
 
== Team:Info ==
 
What did we do? 
- Promotion: International womens day... 
- Wiki: Lots of small edits, please keep adding information. Feel free to help us 
- Lukas helped us to update the FAQ and many other pages. 
- We got some help from Lukas (but we could use another writer on the team) 
 
What do we want from you all: 
- Any team that wants to communicate to the world, please get in touch! (example Shuttle Service). 
- We want your stories! (subteam WHYcast). 
- Update the wiki when have any updates. 
 
Volunteer needed: We need people that like to write articles for us. 
 
Just one more thing: 
- Get in touch for anything: info@why2025.org 
 
Update by 3 teams: 
== Team:Content == 
== Team:Heralds == 
== Team:Speaker Desk == 
Jos: 
- CFP Count is at 77 Proposals. 
- We want moar! Keep in mind: We are super excited about unconventional, out-of-the box, and niche interests. 
- Remember: the CFP deadline is Towel Day, that is sooner than you think. 
 
Nancy is announcing the CfP Pizza night, to have a night to help people write a CfP. Probably in Amersfoort (@Bitlair). If you know of anyone that needs that help to write a CfP. Details are worked on. 
 
When is Towel Day!? 25th of May! 
 
== Team:Cohesion == 
Dany is under the weather so a quick note: we're planning meetings with people who want to join Team:Cohesion. 
 
== Team:Accessibility == 
Simon: 
- Meeting with Sk went well, they are working with Team:Website to review accessibility features for main website. 
- Contact coming in from attendees asking about camper slots, have advised that more be released and to keep an eye open. 
- Conversations about advising transport connections - for example how to get from nearest railway station. Questions raised if there will be a bus or transport for disabled people to event site. To be discussed with Team:Projectleiding and Team:Shuttle. 
- Questions about getting around on site - will confirm with Team:On Site Transport how golf cart / buggy is available for people with mobility needs. 
- Meeting with Team:Entertainment to discuss accesibility features for music events. 
- Need to discuss induction hearing loops for speaking stages with Team:Productiehuis. Also advice from Fédération Nationale des Sourds de France that we consider having subtitles / closed captions on a screen or a live web browser for people to follow talks. Could also be useful for language barriers - if speaker or attendees are not native speakers. 
- Will add further thoughts to code of conduct with Team:Cohesion. 
- Established list of characteristics and thing to think about for Team:Volunteering. 
- Need to speak to Team:Info about how to create pre-event information packs and make it in accessible format. 
 
Jos: Will we have ways to cater blind people. Simon: We have to figure this out. 
Mack: Can we talk after the call on the hearing loops. Simon: Yes, love to. 
 
== Team:Sysadmin == 
Splodin: 
- We have our own Jitsi!!! meet.why2025.org -- we are maxing out the CPU cores tonight, so I will be reaching out to Koen to improve the situation. 
- Working on MQTT accounts, and we have provided it. If you want share data, then you can get an account. Just sent an e-mail to us with your request: sysadmin@why2025.org 
 
Mack: I receive mails really late, so somehow I get mails later. Splodin: Please mail your issue: sysadmin@why2025.org 
 
== Team:Terrain == 
No updates 
 
== Team:Ticket & Entrance 
Not much to report, checking in :) 
 
== Team:Badge == 
Lukas(Kintaro): 
 
At WHY2025 - Team:Badge we collaborate in three main development groups: 
- Firmware 
- BadgeHub 
- Hardware 
 
With support from three additional groups: 
- Documentation 
- Applications 
- Add-ons 
 
Currently, members of each team as well as the support teams are working on their dedicated tasks, which will come together in the coming weeks. 
 
== Team:CTF == 
Thice: 
* Less than 10 days till the CTF Teaser round (stress!) - https://ctf.why2025.org/ 
* Teaser for the teaser: We got a WHY2025 flyer generator! And you can hack it! 
* PL: We should discuss the prize 
* We starred on the WHYCast! - https://www.youtube.com/watch?v=Be2Dz0h0dBc 
* No other updates. 
 
== Team:On-site transportation ==
Manduca: 
* Wondering when and why the name of On-site LOGISTICS changed in On-site Transportation (yes, we were not paying attention). We hate it. 
* Received updated Boels quote. Will try to update the [Boels list](https://docs.google.com/spreadsheets/d/1in7HbYoADSuZVbCAx2pDSuw1xaQ7ie5QEIamzZhGN4s/edit?usp=sharing) tomorrow evening.
* Still working on the renting of shuttle vans and small trucks. KAV promissed to call back, but didn't *sigh*. Contemplating on getting a quote somewhere else. 
* For the rest; just eager to start :). 
 
== Team:Off-site transportation == 
No updates 
 
== Team:Shuttle == 
Crablab: 
- We have sorted charging for the shuttles with NUTS - thank you :tada: 
- Awaiting a quote from KAV (see Manduca's update). 
- Talking with Team:Info about public facing comms. 
- PL - are we charging for shuttle tickets this year? What does this arrangement look like? 
- Last year (in 2022) we did have a shuttle supplement, but we didn't check this rigorously . 
- --> We will not charge for shuttle service at WHY2025. 
- Volunteering - need to confirm our ask 
- Does anyone want to talk to us about anything? Did we forget anything? --> No! 
 
== Team:Warehouse == 
CH23: 
- We have sent out an e-mail to all teams, asking you to reach out to us if you need anything. This email was replicated on our wiki page at https://wiki.why2025.org/Team:Warehouse 
- we have so far received one e-mail, please make sure to reach out to us via **warehouse@lists.why2025.org**. The longer you wait, the less chance we'll have to get back to you in time (when we need to order stuff). 
- There's now a lot of storage space for our team available at RevSpace. 
- We now have a way to pay for stuff, thank BunQ :-) 
- The registration system as used at SHA2017, expanded at MCH2022, and now improved for WHY2025 has been worked on by Peetz0r. 
 
Deadlines: 
- 1st of April: Soft deadline 
- 1st of June: Hard Deadline 
 
Information can be found on our wiki page ;-) 
 
Nancy: Please use the orga maillist to broadcast to everyone what you need from other teams. Do not be shy about it. 
 
== Team:Waste == 
Boekenwuurm: 
- We will be using QR codes because it was published in the news artile of the local news. 
 
If you want to read it: ![](https://pad.ifcat.org/uploads/6c33a1b2-58ac-4fc6-b171-c4ba49bcce82.jpg) 
 
Nancy: We today made it with a lovely article in the local news. The title is "We have QR codes on our wastebins". 
 
== Team:NUTS (Power, Lighting and Sanitation) == 
Killergeek: 
* please fill in the request list for heavy power usage equipment (if using ove ~9KW): 
* https://wiki.why2025.org/Team:Nuts/heavy_power_request_list 
* will send a email to the teams again about this. 
 
== Team:NOC == 
AK: 
* For special requests (anything beyond "normal internet" WiFi/wired) the ticket queue is available now at noc@why2025.org (thanks sysadmin) << we will also send an email about this 
* Uplink is looking good with Solcon and SURF. SURF is in contact with Team:Sponsors to finalize agreement. SURF has ordered circuits with both KPN and Solcon. 
* Reached out to Liquicity as they want to use our uplink as a backup (or main uplink). The other uplink will be the 2nd Solcon fiber on-site. 
* Need to start with planning things on the map (datenklo's/fibers/etc), not yet started 
* Need to figure out portacabin/datacenter situation 
* Reaching out to various network sponsors/partners again for hardware (EventInfra confirmed already for obvious reasons), pending Juniper/FlexOptix and some connectivity partners in NIKHEF
 
* Other todo's for team started on *internal* git @ https://git.eventinfra.org/IFCAT/why2025-wiki/issues 
 
== Team:ROC == 
MrLinux: 
Not present today, due to work. No team updates, we'll be present on the 5th of April. 
 
== Team:Sponsors == 
No updates. 
 
Nancy: We need more sponsors, Team:Promo is making noise to find more sponsors. 
 
== Team:Finance == 
 
Henry: 
 
- Friends tickets and Coorperate Tickets: 
- We have sold low-on-funds tickets (170 euro per tickets on average). 
- We sold 59 corporate tickets, this means 10k extra income. 
- We sold .... need info from Henry... 
- Interesting: Corporate + Generous tickets are in balance. So it's covered so far. 
- 223 kids tickets. 
- 65 baby tickets. 
- 103 kids tickets. 
- 64 young tickets. 
 
== Team:Entertainment == 
No update 
 
== Team:Volunteers == 
Okarin: 
 
== Team:Deco == 
Moem: 
* We have started making awesome ... 
* We are VERY glad to have help with planning and staying on track. 
* Our Request For Signs page is open, any team can request a Sign: 
* https://wiki.why2025.org/Team:Deco/Signage#Request_your_sign_here 
 
Question: Will there be bakfietsen? We would love one. It was very useful on MCH2022. 
 
== Team:Flags == 
No updates 
 
== Team:Merch == 
Nancy: Almost 1000 pieces sold. Merch will be available until it's sold out, most likely in may. But in April we will ensure the orders. After that we could be sold out before you know.
 
CH23 Tip: Team:Info Please update website button: Buy Tickets or Merch now. 
 
Update 4 teams: 
== Team:Fire == 
== Team:First-AID == 
== Team:Security == 
== Team:Permits == 
No update 
 
Nancy: There will be a movie of the prototype in the WHYcast tomorrow. Really do watch it, it's a cool thing to watch. 
 
== Team:Bar == 
K4T0: 
* Still working on contracting the bar hardware and tables and chairs. 
* Request: We are looking for little side tables. And for boardgames (no small pieces, think chess or cardgames) and 'oud-Hollandse spelletjes' (think sjoelbak...). Have some? Put them aside and bring them to the WHY-bars. (no guarantee they will be back in one piece). 
 
== Team:Foodcourt== 
K4T0: 
* Still working on the foodcourt hardware and deco and further contracts for menu. 
* Foodtrucks will only be handled through the contracted foodcourt coordinator. 
 
Lukas: Is Meckelenburg going to supply food at the event for the public? Jeroen: We asked them, but we will not be doing this during this event. Only volunteer food will be handled this way. 
Henry: We do have villages that give away food, or, food for a small donation. Like Waffle Operation, Food Hackingbase, Whisky-tasting, for free or for a small donation. K4T0: That activity has been discussed, if village have NON-commercial activity, then it's okay. 
Boekenwuurm: Do they know there is a supermarket? K4T0: They know. 
Lukas: And Milliways? K4T0: Contact from Milliways once on ordering drinks through the bar, no further contact yet. Lukas: You can buy a challenge coin once for the whole of WHY2025, and in return you can get food made by the nice people of Milliways. 
Is this being seen as: It's a donation, and you get food in place? 
K4T0: We can mention this with the foodcourt contractor too. 
 
== Team:Møbelhaus == 
Lumi: 
* We keep working on the shop setup & are planning to set it live on 20.03.2025 
* Blogpost has been reviewed and will be updated tomorrow. --> Please mail your blogpost to: info@why2025.org 
* Alignment with Team:Sponsors is ongoing. 
 
== Team:POC == 
No updates 
 
== Team:Parking == 
Konmei: 
* New layout in discussion, not final yet. 
* Hopefully we can finalize park at the upcoming Fieldday @ Geesterambacht, 5th of April. 
 
Vacancy: We are looking for a coordinator for Team:Parking. 
 
== Team:PartyArea == 
Heskez667: 
- Talking with Team:Entertainment. 
- Next up talking with other teams. 
 
Mack: For the partyarea, for the stage, have you thought about a solution to have a different tent then the piramid tent. 
Jeroen: Sharing his render by Liqucity, that has a new design for the party area. 
... some details on size discussed... 
Mack: I need a front-of-house spot covered for rain, around 4x4 meters. 
Jeroen: Liquicity needs that too 
... some tech details ... 
 
== Team:Permits == 
 
== Team:Press == 
Marieke: 
- There was a press article, it was published in the paper today. Maybe we get hardcopies soon. 
 
== Team:Productiehuis == 
Mack: 
* Still finalising the offerte with Spykersound. Lots of shifting of small details. 
* Field-day audio equipment needs to be transported from Hack42 to the Fieldday @ Geesterambacht, 5th of April. https://wiki.why2025.org/FieldDAY_2025_04_05 
 
== Team:Villages == 
* No updates. 
 
This needs fixing: https://wiki.why2025.org/Villages 
Let Team:Villages know if you get someone that helps out just reach out to Team:Info here: info@why2025.org 
 
== Chaos Addition == 
* :tada: :tada: There are tent rentals in the ticketshop :tada: :tada: 
https://tickets.why2025.org/ 
 
== Q&A == 
4. Q&A 
 
Moem: Heavenmaster: Would it be possible to have an extra tent, as a chillout place. So can we have a "chill-lounge space" next to the Heaven. Like SHA2017, with zitzakken and hangmatten. A Strechtent as at SHA2017. 
Jeroen: This was at SHA2017, if we have the budget for this, then we can do this again. This needs to be on the budget on the Volunteer budget. 
 
Ype: how many meters will have p1 ports? 
Killergeek: what is the question about the power meters? We have 2 with p1 ports. and 1 with IR. Killergeek sends information to Ype. 
 
Nancy: Only 148 days togo! Even though we have done a lot already, the pressure is getting higher. Please take care of yourself and your team. Please if you see people struggling, then please take care and tell people to slow down. 
 
== Next meeting == 
The next online meet is in two weeks: 26th of March at 20:00, at the same location: https://meet.why2025.org/orga 
The next in person meet The location will be Fieldday @ Geesterambacht, 5th of April: https://wiki.why2025.org/FieldDAY_2025_04_05 
 
Closing the meeting: 21:27

FieldDAY 2025 04 05

2025-03-09T18:46:01Z

FighterX64: /* WHO */

{{Meeting
|Name=WHY2025 FIELDDAY
|StartDate=2025-04-05 00:00:00
|EndDate=2025-04-05 00:00:00
|Where=Geestmermabacht (terrein) / Wagenweg 12, 1724 PT Oudkarspel (adres)
}}
Actual location:
[[File:Hierzitjegoed fieldboard.jpg|thumb|right|alt=Board at the entrance of the field|Board at the entrance of the field]]
What three words:
///graphics.flux.label
https://w3w.co/graphics.flux.label

https://maps.app.goo.gl/BzYVaaZANMAMnkFd8

https://www.openstreetmap.org/search?lat=52.69118&lon=4.74266#map=15/52.69119/4.74266

A last field day to check the terrain with your team. 

There's a WHY2025 spotify playlist, please add your favorite WHY-songs (Must Contain WHY in title)
https://open.spotify.com/playlist/6N6jHxRdLT7ilXMixsN9E8?si=a7568f302335499d&pt=077388a59a88ddbce8d802471e42de3e

== Where to park and meet ==

The canteen of Manege Beukers
Wagenweg 12, 1724PT Oudkarspel

https://www.openstreetmap.org/?mlat=52.6873&mlon=4.7521#map=16/52.69571/4.75852&layers=P

[[File:Fielday 5th of april.jpg|thumb]]

== Lunch options ==

We will have split pea soup made by Sandra in a vega or meat variaty.
We will also have some cheese or ham sandwiches avaialable

Please let us know if you want to have some lunch.

== Dinner options ==

This time we will have the choice of .... not 1 .... not 2 .... but 3 .... different food options !!

{| class="wikitable"
|-
| Carrot mash/Hutspot || Meat or vega
|-
| Lasagne || Meat or vega
|-
| Chips || Frikandel or cheese soufflé sandwich
|}

Please let us know your choice.

== Program ==

12:00 - 13:00 Buildup

13:00 - 13:30 Arrival

13:30 - 14:30 Presentation

14:30 - 18:00 Opportunity for teams to walk around the field or have a team meeting

18:00 - 20:00 Dinner and time to realx and chat

20:00 End of the program

== WHO ==
{| class="wikitable"
|-
! Name !! Team !! Lunch !! Diner !! Dinner choice !! Allergies/Dietary requirements
|-
| {{UserLink|Netsmurf}} || [[Team:Projectleiding|PL]] || Yes Meat || Yes || Lasagne Meat ||
|-
| {{UserLink|FighterX64}} || [[Team:On-site_transportation|forklifters]] || || Yes || ||
|-
| {{UserLink|Peetz0r}} || || || Yes || ||
|-
| {{UserLink|Techwolf12}} || || || Yes || ||
|-
| {{UserLink|Wheeze_NL}} || || || Yes || ||
|-
| {{UserLink|cmpxchg}} || || || Yes || ||
|-
| {{UserLink|Elborro}} || || || Yes || ||
|-
| {{UserLink|Killergeek}} || [[Team:NOC|NOC]],[[Team:NUTS|NUTS]] || - || Yes || Chips, Frikandel || -
|-
| {{UserLink|loppermann}} || || || Yes || ||
|-
| {{UserLink|Twi}} || || || Yes || ||
|-
| {{UserLink|pmenke}} || || || Yes || ||
|-
| {{UserLink|justelex} || || || Yes || ||
|-
| {{UserLink|mirconnect}} || || || Yes || ||
|-
| {{UserLink|Thice}} || [[Team:CTF|CTF]] || || No || ||
|-
| {{UserLink|asby}} || [[Team:CTF|CTF]] || || No || ||
|-
| {{UserLink|inframan}} || || || yes || ||
|-
| {{UserLink|Damning}} || || || Yes || ||
|-
| {{UserLink|Polyfloyd}} || || || Yes || ||
|-
| {{UserLink|Piiindakaas}} || [[Team:Projectleiding|PL]] || || Yes || ||
|-
| {{UserLink|Boekenwuurm}} || [[Team:Projectleiding|PL]] || || Yes || ||
|}

== Travel & Carpool ==
===Public transport ===

===Seats offered===
{| class="wikitable"
|-
! Name !! Seats available !! Leaving from !! Time
|-
| || || ||
|}

=== Seats needed ===
{| class="wikitable"
|-
! Name !! Seats needed !! Leaving from !! Time
|-
|}

== Photos and Videos of the location ==

2025-07-03-Logistics-meeting

2025-03-06T19:41:03Z

FighterX64: Created blank page

2025-06-05-Logistics-meeting

2025-03-06T19:40:44Z

FighterX64: Created blank page

2025-05-01-Logistics-meeting

2025-03-06T19:40:24Z

FighterX64: Created blank page

Carpooling

2025-02-25T18:06:12Z

FighterX64: Created page with "== Ride Sharing/Hitchhiking == Do you have some free space in your car that you'd like to provide to other hackers traveling to the camp, or do you need transport to camp yourself? Leave an entry below! {{visitorinitiative|additional_text=}} === Offering a Ride === {| class="wikitable sortable" |- ! Who !! From/Home to !! Date of Arrival !! Date of Departure !! Free Seats !! Free Space for Goods !! Contact Information !! Further Comments !! Direction (from/to/both) |-..."

== Ride Sharing/Hitchhiking ==

Do you have some free space in your car that you'd like to provide to other hackers traveling to the camp, or do you need transport to camp yourself? Leave an entry below!

{{visitorinitiative|additional_text=}}

=== Offering a Ride ===
{| class="wikitable sortable"
|-
! Who !! From/Home to !! Date of Arrival !! Date of Departure !! Free Seats !! Free Space for Goods !! Contact Information !! Further Comments !! Direction (from/to/both)
|-
| || || || || || || || ||
|}

=== Looking for a Ride ===
{| class="wikitable sortable"
|-
! Who !! From/Home to !! Direction (from/to/both) !! Date of Arrival !! Date of Departure !! Seats !! Luggage !! Contact Information !! Further Comments
|-
| || || || || || || || ||
|}

Facilities

2025-02-25T17:58:00Z

FighterX64: fixed team syntax

[[Category:FAQ]]
'''<big>Disclaimer: This page needs love to be better, it was added in February 2025, not all information is known at this time.</big>'''

Below is a short list of the facilities there will be at '''WHY2025'''.
: Highlights of this will be written in the [[Booklet]].
: Team:Info will reach out to every team and kindly ask to add their points in here.

== Basic infra before and after the event ==
The terrain has permanent basic facilities: showers, toilets and power.

Using a scale-up approach more facilities will become available as more angels and orga are on the terrain.

Permanent facilities include:

* Toilets, sinks and a shower at 1 location on the quiet field.
* Basic power at 10+ locations - Only for devices which do not consuming too much power. Do switch when the power generators are on. Schuko is recommended, there are no 16A blue CEE sockets.
* A lot of birds, trees, nature.

The map of the terrain can be seen at https://map.why2025.org

== Parking ==
If you arrive by car or motorcycle, you cannot drive it onto the terrain. There is a parking lot opposite of the terrain. Follow the signs.
* You need a [https://tickets.why2025.org ticket] for parking.
* The parking lot is closed for newly arriving cars from 00:00 to 6:00.
* Please plan your trip so you arrive well before 00:00 or after 06:00.
* There is no infrastructure for charging electric vehicles on the terrain or in the parking lot.
* You are not allowed to camp on or near the parking lot.

== Safety ==
If something goes wrong, when accidents happen. -> [[Team:Safety]] is there for you.

==== Location ====
The emergency response station is located at ##todo## <location adding>, next to the info desk.
Here you can find team [[Team:Safety-First-AID]] (EHBO), [[Team:Fire]] and [[Team:Security]].
For any questions whatsoever regarding First Aid, Fire, Security or general safety, feel free to visit us and have a chat.

==== We provide ====
* First Aid station and the Security tent are on the main orga area.
* 24/7 support in case of First Aid, Fire on land and on the water.
* An awesome time as a volunteer with us. Count on golf-cart, gator, bikes and free training.

==== In case of Emergency ====
In case of an emergency please contact [[Team:Safety]].
* With GSM call '''##todo## <add phone number here>Store this number in your phone now'''
* With a DECT phone you can call 911
* Or talk to anyone with a handheld radio.

State the nature of the emergency and tell us the exact location.
If, and only if, all else fails: call 112 on your mobile phone.

==== Cooking ====
Please check the instructions on [[Team:Fire#Cooking]]

==== Fire Safety ====
* Charcoal BBQ's and open fires are not allowed.
* Please check all the fire safety rules on [[Team:Fire]]
* For large tents check the safety rules for large tents on [[Team:Fire]]

==== Other ====
* No black water dumping in any open water (lakes, ponds and harbour).
* When using a boat the skipper is always responsible (please be careful) or ask the harbour authority for assistance or advice.
* Please drink enough water, remember Mate != Water.

== Venues ==
All official lectures will be recorded and streamed live, unless stated otherwise.
After '''WHY2025''', the complete archive of these recordings will be published online at [https://media.ccc.de/c/WHY2025 here].

The official '''WHY2025''' content venues are:
* Lecture tent 🧮 ##todo## <add information here>
* Lecture tent 🔋 ##todo## <add information here>
* Lecture tent 🔮 ##todo## <add information here>
* Workshop tent 🧬 ##todo## <add information here>
* Workshop tent ✉️ ##todo## <add information here>
* Workshop tent ⚙️ ##todo## <add information here>
* Tardis room: ##todo## <add information here>

There are also villages that host the official content:
* ##todo## <add information here>

Additionally, several villages have composed content schedules of their own.

If your village is presenting lectures and/or workshops, and you want to add these to the listed programme, please contact the [[Team:Speakerdesk]].

== Infodesk ==
The information desk (or info desk) is the first and main place to contact if you have any kind of problem or question. It is located in the portacabin complex and is reachable online via info@why2025.org or Mastadon ##todo## <add information here>

Our friendly Infodesk crew will try to help you, especially if you:
* need information
* think that the orga crew of the camp should be informed about an incident.
* need a train/plane/spaceship ticket printed ASAP and NOW!!! (if you ask nicely)
* need directions to a another venue off-field.
* have a question regarding the organization of the '''WHY2025''' camp.
* feel lost and want to know where to get Club Mate to get back in touch with life.
* and if we're not busy helping people, we are also nice to have a chat with.

== Angel / volunteer catering and support ==
The '''WHY2025''' event can't happen without volunteers, so [[Team:Volunteers]] is there to make sure all visitors who want to volunteer can do so and get all the TLC they need.

If you would like to volunteer register an account at https://angel.why2025.org/ and once you arrive at the campsite walk over to the volunteer desk at the center of the camp to let us know you're here.
There you will receive further instructions about how you can help.
No strings attached, you decide how many shifts you want to do.
If you do volunteer, however, expect a free and healthy meal, a lot of people who are happy to see you, and a warm and fuzzy feeling on the inside.

We provide:
* The [https://angel.why2025.org angelsystem] to register as angel and self assignment to shifts.
* A place called '''Heaven''' with a big tent, and maybe a campfire in the evening where all volunteers and crews can chill out.
* '''Food and drinks for volunteers and crew, is also there during buildup and teardown'''.
* Distribution of food tokens for volunteers.
* Volunteer coordinators to answer questions from volunteers and to make sure all teams get the help they need.

== Food and drinks ==
To quench your thirst and hunger anytime, we have three bars and a food court to serve you.

=== Bars ===
{{:Bars}}

=== Food Court ===

* Food Court - Solid stuff
: Location: ##todo## <add information here>
: Opening hours differ by vendor.

In the food court, you will find many vendors who will offer a wide array of choice for breakfast, lunch, and dinner.
:➡️ [[food court]]

=== Payment ===

To pay for your food and drinks you can use your payment card, phone or one or more anonymous '''Placeholder''' payment cards (cash to card).
The '''Placeholder''' Payment cards can be bought at the info tent at the beginning of the site.
Cash left over on your card can be refunded the same way you put cash on it.

== Waste ==
As efficient as hackers get, there are always some bits left over. [[Team:Waste]] has your back.
We organize the trash-bins, empty them on a regular basis and get everything away from the field.

We provide:
* about 100 bins scattered throughout '''WHY2025''' to get rid of your 'regular household' trash.
* Arranging the emptying of said bins.
* About 20 buckets with sand for dunking your cigarettes.
* An awesome time as a volunteer with us.

We do '''not''' provide:
* Large or hazardous waste removal.

We ask of you:
* Drop trash in bins. Not around the field.
* Please do not dispose of sharp objects in the trash, think of our safety. Package it well if you absolutely need to.
* Report by using the QR code on the front of the bin the status of a bin. It's fun, helps us and creates cool stats.
* Take home what you bring to the field. Do not leave your tent, sofa's, projects etc.

== Power ==

[[Team:NUTS]] will deploy distribution boxes with 230V SCHUKO sockets over most of the field. You may use them to power your stuff.
Bring an extension cord and a power strip to share power with your neighbors.

Power is supplied from a 1 megawatt transformer.
We will also use a battery on the far end of the field to be able to supply power after long cable runs. 
Please help the environment by conserving power where possible and do not run HVACs or similar power guzzling devices. 

'''WE SIMPLY DON'T HAVE THE REQUIRED INFRASTRUCTURE FOR CHARGING ELECTRIC VEHICLES OR SHIPS.''' 
If you need charging, you need to find a charging station outside of the camp terrain.
'''For your and other participants safety:'''

* Only use outdoor extension cords (IP44 "splash proof")
* Use cables/SCHUKO plugs '''with protective earth''' only.
* Wires should be at least 1.5 mm² or thicker. -> 2.5mm² are highly recommended. These cables are usually marked with "3G1.5" and "3G2.5".
* Industrial cables (marked H05RN-F or H07RN-F (neoprene), or H05BQ-F or H07BQ-F (polyurethane)) are the best cables for outdoor use.
* Indoor plugs/sockets and power strips need to be kept dry and protected from water. Keep them inside your tent and above ground level (hang them).
* Don't leave powered equipment unattended, if you are the last to leave your tent/village, disconnect everything, except for the cable to your neighbors.
* Make sure power supplies are of decent quality and have enough room and ventilation to dissipate heat.
* '''Campfires are forbidden at WHY2025''', especially in your tent.

If you have equipment that cannot handle power outages well, bring a small UPS. Power outages can occur at random and even multiple times in a row if we have trouble finding the device(s) that causes them.

There are some RED 400V/32A 5pol. sockets too. If you want to use those, for example to power villages, bigger projects or generally power-hungry equipment like pizza ovens, saunas or tesla generators, consult [[Team:NUTS]] at '''nuts@lists.why2025.org''' in advance.
We will do our best to accommodate the request, but there are some limitations.

We can't facilitate the BLUE 16A CEE plugs. Do not expect any 400V/16A 3-Phase (RED) CEEs either.

[[File:Yes-no-Power-Socket.png|300px]]
[[File:Stekkers.png|500px]]

''' Computers in a camping environment '''

One issue concerning hardware in tent environments is morning dew.

Dew affects not only desktop hardware, but any kind of electric contact or conductor exposed to humid air. Since desktop hardware is generally not very tightly enclosed, it is relatively sensitive to dew. Especially when it is not running for a while and therefore cold, it attracts dew like any other unheated object. To prevent your hardware from damage, you might want to leave it on, or bring some plastic bags to put your power plugs, desktop switches, or even computers inside and seal them up carefully.

A few tips for placing your equipment:
* Don't place it in a poorly ventilated tent during a sunny day (too much heat; danger of fire).
* Don't place your PC on the ground, even a beer crate keeps ground water out.
* Stand your PC upright, so the warm air raises through the box to the top and out of the back of the power supply
* Your most problematic equipment will be power connectors. Make sure you ALWAYS place them above ground and out of the rain.
'''If any electrical equipment gets wet, DO NOT TOUCH IT AND KEEP A SAFE DISTANCE UNTIL POWER IS TURNED OFF AT THE CENTRAL FEED YOU GET YOUR POWER FROM!''' 
If you are using your equipment when it gets wet, it may survive if you unplug it immediately. Most of the time electronics can get wet without a problem if there is no current flowing through it. It will probably work fine if you let it dry out entirely before powering it up again. (The same isn't necessarily true for mechanics, such as motors in a DVD-ROM.) You should also take out the battery. (On desktop PCs, also take out the CMOS battery if possible.)

Your biggest problem will be the really sunny days when it doesn't rain. 40+ Celsius (104 Fahrenheit) means that you have to make sure that your equipment gets good ventilation and check if your air filters and fans get clogged with dust. Bring spares. Besides, when it's that hot, you might want to shut down your computer and find a friendly neighboring village with a pool.

As long as you adhere to these basic rules, you will be just fine.

''' Some Tips for Travellers, especially from the US '''

Voltage in the Netherlands is 230V 50 Hz, please check, that your device are suitable for that voltage.
Most modern Laptop and phone chargers have a wide range power input, typically from 100-240 Volts.
If you want to use a 120 volt only device, you need a voltage converter. If you plug your US device in directly without a voltage converter, it will be destroyed within seconds.

[[File:No-surge-protector.jpg|300px]]

Do '''not''' bring '''120 volt surge protectors''' power strips (see picture above), they will trip a series of RCD switches and a lot of people will have a power outage. '''If we find them, we will cut off the plugs.'''

[[File:Dirty bad travel adapter.jpg|300px]]

Use grounded travel adaptors only. Use them only in dry areas. Avoid the fancy multi-country adapters, they are not grounded and bad in quality.
If you have only one device, it may be better to buy an European power cord.

Recommended grounded travel adaptors for US, UK, Switzerland and Italy:

[[File:Grounded travel adaptors.jpg|300px]]

 

== Network ==
See [[Network]] for all information. Both wired and wireless network will be available.

== Phone ==
There will be a phone network available on-site. See [[Phone]] for more information.

== Facilities on the Map ==
https://map.why2025.org/

== Facilities outside '''WHY2025''' ==

=== Supermarkets ===

{{:Supermarkets}}

=== ATM ===

'''WHY2025''' supports wireless card payments for mostly anything.
You can also convert physical money into a temporary payment card (or multiple) instead of coins.

If you still need physicial money, Alkmaar has ATM's in the town center and some of the supermarkets provide one as well.
They support Maestro Cards and most other types of cards like EC, ##todo## <add information here>

=== Outdoor/camping shop ===

Forgot something for your camping needs? [https://www.vanduinkerken.com/ Van Duinkerken] seems to be the closest shop to '''WHY2025''' to fulfill your needs.

=== Non-Food stores ===

{{:NonFoodStores}}

File:Grounded travel adaptors.jpg

2025-02-23T17:58:18Z

FighterX64:

File:Dirty bad travel adapter.jpg

2025-02-23T17:57:51Z

FighterX64:

File:No-surge-protector.jpg

2025-02-23T17:57:32Z

FighterX64:

File:Stekkers.png

2025-02-23T17:55:48Z

FighterX64:

File:Yes-no-Power-Socket.png

2025-02-23T17:54:49Z

FighterX64:

Team:Waste

2025-02-23T10:48:34Z

FighterX64:

{{Team
|Lead=User:SynQ, User:Bas
|Description=Waste disposal during the event is key to not make a mess, so lets take care of it...
|Exclusive team=No
|Contact=waste@why2025.org
|team_is_essential_to_event=Show-stopper
|team_has_contact_info=Yes
|team_has_info_on_wiki=Yes
|team_has_planned_meetings=Yes
|team_has_enough_people=Yes
|team_has_drafted_budget=Yes
|team_has_informed_volunteer_team=Yes
|Projectleiding=User:Boekenwuurm
}}
==Team Members==
{| class="wikitable"
|+ Team Members
|-
! Username !! Previously involved !! Role
|-
| {{TeamMemberEntry|User:rixvet}} || Yes (On-site MCH2022)|| Helper
|-
| {{TeamMemberEntry|User:SynQ}} || || Team-Lead
|-
| {{TeamMemberEntry|User:Emma}} || No ||
|-
| {{TeamMemberEntry|User:Thijs}} || No ||
|-
| {{TeamMemberEntry|User:Bas}} || Yes (SHA2017) ||
|-
|}

==Introduction==

== Things to discuss ==
* Budget!
* Contact the local waste processor
** Source separation/post-separation?
** What types of waste do they accept and in what form?
* Find out where we can rent good equipment (ask your PL contact for this, we have all the info for you)
* Deposit system/Statiegeld (team:finance > please don't, its a headache for both the bar and the books)
** Refund deposit to visitors or set up donation bins for deposits?
** It might be useful to contact Statiegeld Nederland to ask how we can do this
* Glitter
* WHY: Waste Help Yourself system for waste notifications about full trash containers
* How do people know what to throw in which bin

==Dependencies==
* Fixed DECT call group (for example, GRBG, WAST, WSTE, TRSH) (contact [[Team:POC]] about this)
* Instructions about waste
** "Please take home '''everything''' you bring, especially couches and tents" or something like that
**Contact [[Team:Info]] and [[Team:Villages]] about this
* [[Team:Terrain]] for planning
** Where should we collect everything
** Where is most of the waste produced (bar, food court, ...)
* [[Team:Volunteers]] for arranging volunteer shifts (picking up garbage and stuff)
* [[Team:NUTS]] for the power to the garbage press containers that compress trash
* Contact [[Team:Foodcourt]] about managing trash
** We supply infra, they empty the bins around the court?
** Might be useful if they have a trash compactor as well
* [[Team:Bar]]
** For Mate crates to collect empty bottles
** Statiegeld - what do they want to offer? Plastic bottles and cans have statiegeld on them.
* Team toilets
** Please ask them to not put any papieren handdoekjes in the toilet blocks because it makes the trash cans very heavy. Air drying is good enough.
* [[Team:Sysadmin]] so they can host [https://github.com/c3bottles/c3bottles c3bottles] for us (Bottle drop and collection management system for chaos events)

==Stuff we need==
=== Transport ===
* 2 big 40-foot waste containers for the end of the event
* 2,5 Gators and 2 trailers, reserved for Waste

=== Communication ===
* 1 portofoon per Gator
* DECT for each member of [[Team:Waste]]

=== Personal equipment ===
* Proper gloves in different sizes, for handling trash
* Workpants and/or some cheap shirts that can be dirty
** Free access to a washing machine
* Disinfecting soap

=== Trash collection ===
* Roll containers
** More than enough so that full ones can easily be swapped for empty ones during the event.
* Strong garbage bags
** One for every visitor
** A roll of garbage bags for every village
** Large ones for the bins
* Containers for special trash
** Paper
** Glass
** PMD
** Bulky waste
** Mate (no, team waste will not do 'statiegeld')
** Compost/green trash
** ???
* Sand for hot stuff like sigarettes
* Signs on the bins + tape

=== Trash handling ===
* Mobile press containers to compress trash
** Preferably should accept trash bags, instead of just containers
* Lighting for evening and night, so that trash handling can still be safely done in the dark

== Ideas ==
This section is for all volunteers. If you have any suggestions or idea's of stuff we could or should do (or not do), please post them here.
'''Your idea's won't go to waste!'''

* Burn waste that can be burned in a large fire.
* Collect radio active waste separately.
* Create a location to collect chemical waste or electronic waste.
* Statiegeld bags can be get trough wholesalers for bulk collection and return of deposit/ statiegeld bottle

Team:Waste

2025-02-23T10:47:17Z

FighterX64: fixed the table

{{Team
|Lead=User:SynQ, User:Bas
|Description=Waste disposal during the event is key to not make a mess, so lets take care of it...
|Exclusive team=No
|Contact=waste@why2025.org
|team_is_essential_to_event=Show-stopper
|team_has_contact_info=Yes
|team_has_info_on_wiki=Yes
|team_has_planned_meetings=Yes
|team_has_enough_people=Yes
|team_has_drafted_budget=Yes
|team_has_informed_volunteer_team=Yes
|Projectleiding=User:Boekenwuurm
}}
==Team Members==
{| class="wikitable"
|+ Team Members
|-
! Username !! Previously involved !! Role
|-
| {{TeamMemberEntry|User:rixvet}} || Yes (On-site MCH2022)|| Helper
|-
| {{TeamMemberEntry|User:SynQ}} || || Team-Lead
|-
| {{TeamMemberEntry|User:Emma}} || No ||
|-
| {{TeamMemberEntry|User:Thijs}} || No ||
|-
| {{TeamMemberEntry|User:Bas}} || Yes (SHA2017) ||
|-
|}

==Introduction==

== Things to discuss ==
* Budget!
* Contact the local waste processor
** Source separation/post-separation?
** What types of waste do they accept and in what form?
* Find out where we can rent good equipment (ask your PL contact for this, we have all the info for you)
* Deposit system/Statiegeld (team:finance > please don't, its a headache for both the bar and the books)
** Refund deposit to visitors or set up donation bins for deposits?
** It might be useful to contact Statiegeld Nederland to ask how we can do this
* Glitter
* WHY: Waste Help Yourself system for waste notifications about full trash containers
* How do people know what to throw in which bin

==Dependencies==
* Fixed DECT call group (for example, GRBG, WAST, WSTE, TRSH) (contact [[Team:POC]] about this)
* Instructions about waste
** "Please take home '''everything''' you bring, especially couches and tents" or something like that
**Contact [[Team:Info]] and [[Team:Villages]] about this
* [[Team:Terrain]] for planning
** Where should we collect everything
** Where is most of the waste produced (bar, food court, ...)
* [[Team:Volunteers]] for arranging volunteer shifts (picking up garbage and stuff)
* [[Team:Power]] for the power to the garbage press containers that compress trash
* Contact [[Team:Foodcourt]] about managing trash
** We supply infra, they empty the bins around the court?
** Might be useful if they have a trash compactor as well
* [[Team:Bar]]
** For Mate crates to collect empty bottles
** Statiegeld - what do they want to offer? Plastic bottles and cans have statiegeld on them.
* Team toilets
** Please ask them to not put any papieren handdoekjes in the toilet blocks because it makes the trash cans very heavy. Air drying is good enough.
* [[Team:Sysadmin]] so they can host [https://github.com/c3bottles/c3bottles c3bottles] for us (Bottle drop and collection management system for chaos events)

==Stuff we need==
=== Transport ===
* 2 big 40-foot waste containers for the end of the event
* 2,5 Gators and 2 trailers, reserved for Waste

=== Communication ===
* 1 portofoon per Gator
* DECT for each member of [[Team:Waste]]

=== Personal equipment ===
* Proper gloves in different sizes, for handling trash
* Workpants and/or some cheap shirts that can be dirty
** Free access to a washing machine
* Disinfecting soap

=== Trash collection ===
* Roll containers
** More than enough so that full ones can easily be swapped for empty ones during the event.
* Strong garbage bags
** One for every visitor
** A roll of garbage bags for every village
** Large ones for the bins
* Containers for special trash
** Paper
** Glass
** PMD
** Bulky waste
** Mate (no, team waste will not do 'statiegeld')
** Compost/green trash
** ???
* Sand for hot stuff like sigarettes
* Signs on the bins + tape

=== Trash handling ===
* Mobile press containers to compress trash
** Preferably should accept trash bags, instead of just containers
* Lighting for evening and night, so that trash handling can still be safely done in the dark

== Ideas ==
This section is for all volunteers. If you have any suggestions or idea's of stuff we could or should do (or not do), please post them here.
'''Your idea's won't go to waste!'''

* Burn waste that can be burned in a large fire.
* Collect radio active waste separately.
* Create a location to collect chemical waste or electronic waste.
* Statiegeld bags can be get trough wholesalers for bulk collection and return of deposit/ statiegeld bottle

Camping

2025-02-23T10:22:30Z

FighterX64:

__NOEDITSECTION__
= Important links =
* [[What to bring]] - this will help you packing
* [[Facilities]] - facilities on the terrain
* [[FAQ]] - FAQ
* [mailto:info@why2025.org Other questions]

= Fields =
WHY2025 takes place on the beautiful terrain of Geesterambacht. This terrain is divided into [[fields]]. TODO: All fields are named after collours Also, a lot of the babies will sleep in the Family Zone. Noise can be made until 1:00. But after 1:00, please keep it down to let people and the neighbors enjoy their sleep.

== Power on the fields ==
For safety reasons read [[Facilities#Power|this first]], before connecting your equipment. The distribution cabinets on the fields can be used to power your stuff. They are placed about 25 meters apart. Be kind and share your power with your neighbors. Keep things dry! Use SCHUKO plugs, we don't facilitate the BLUE 16A CEE plugs! There are some 400V/32A 5pol. sockets too for villages and bigger projects. Consult [mailto:Glenn@captainpower.nl team NUTS] if you need to use one of those for big stuff like pizza ovens. You cannot use full power everywhere. Try to cook on gas instead of electricity.

== Arrival ==
Since we cannot allow too many cars on the field during buildup, we built a tool to help visitors to distribute their arrival over time. By setting the 'Buildup-Time slot' value on your User-Page on the wiki you can indicate when you want to arrive and enter the field with a vehicle. Please also register in the angel system if you want to arrive during (early) buildup.
That data is then aggregated and shown on the [[Camping/Buildup]] page.

'''Those time slots have no binding value! They just exist to help planning. The Security/Entrance Team will hand out vouchers to enter the field on a first-come-first-serve basis.'''

= Bring your own tent =

==Small Tents==
The most obvious way to provide a sleeping space it bring your own tent and camp on the field. There are no requirements for small tents. Small tents provide sleeping space for a maximum of 5 persons, and include small pavilions.

== Large tents ==
Especially when you're bringing a large tent (larger than 25m2 or with more than 10 people sleeping), check out the [[Team:Fire#Legislation|safety requirements]], it has a section dedicated to [[Team:Fire#Large Tents|large tents]].

= Campers, Cars and special Vehicles =
Because the terrain is quite squidgy, scouting doesn't like any vehicles on the grass. That leaves only a few small areas that can be used for vehicles and therefore the number of vehicles allowed on the fields during the event is limited.

== Getting a Camper ticket ==
Sorry, but we are '''SOLD OUT'''. You can still add yourself to the waiting list, you can also try the [[Ticket Exchange]].

== Important Rules ==
# '''A camper-ticket is not a parking ticket!''' Its intended only for camper/caravans and not for any kinds or cars/vans/busses.
# You can't select the location of your vehicle on the terrain. That means you most likely won't be able to camp next to a specific village.
# Check out [[Campervan|Campervan]] for more details on using your home-on-wheels during the event.

== Special Vehicles ==
We do recognize that some people want to bring 'special' vehicles (Hacker space bus, Art installations, ...). It they are an important part of a village or contribute to the awesomeness of the event it will be possible to have them on the terrain.

Please contact [[Team:Villages]] and tell them about your special vehicle to have it pre-registered. Also make sure to select the checkbox for 'special vehicles' in the villages form.

== Arriving by camper or special vehicle==
[https://wiki.why2025.org/Location#By_camper_or_special_vehicle How to arrive by camper or special vehicle]

= Rentals =
If you can't or don't want to bring a tent, there are some other options.

== KarTents or Rentals ==
We are still looking into the options for this event. (11 feb 2025)

== Big Rental Tents ==
Go to the ticketshop or find out more thru [[Team:Moebelhaus]]

== Rent Tables & Chairs ==
Go to the ticketshop or find out more thru [[Team:Moebelhaus]]

= Harbor =
WHY2025 will NOT have a harbor, like the last two events. So either you bring your boat by road or you leave it in the water. But bringing it is hard this time.

= Food =
You’re welcome to cook with gas (but no charcoal, we’re not running a BBQ competition here!). For all the fiery details, check out our [[Team:Fire#Legislation|safety rules]].

Cooking with electricity? Well, we’d prefer you didn’t, but if you absolutely must, make sure to check with [[team:NUTS|Team:NUTS]] first. It could affect where you’re allowed to set up your village—no one wants their tent next to a power surge!

There will also be a number of food trucks on the field.

= Animals =

Unfortunately, the camp is not particularly animal-friendly, and we must follow the guidelines set by the field's owners. As such, dogs and other pets—except for certified service animals—are not allowed on the premises. Stuffed animals are, of course, welcome. Please be aware that there may already be some mosquitoes in the area, so it's a good idea to come prepared.

Orga Meet 22 February 2025

2025-02-23T09:59:54Z

FighterX64: fixed typo teamname

{{Meeting
|Name=Orga Meet 22 February 2025
|StartDate=2025-02-22 13:37:00
|EndDate=2025-02-22 00:00:00
|Where=Hack42, Arnhem
}}
Monthly in-person meeting for all volunteers. 
Meet time: 13:37 UTC+01:00

== What ==
An in person meet for anyone interested in making '''WHY2025''' an awesome event!

== Placeholder Program ==
Page prepared by Wheeze_NL, this is an actual placeholder program!
* 13:37 Doors open
* 14:30 Start of program,
* 15:00 Teams presentations
* 16:00 Meeting of teams and meeting teams you want to chat with

* 17:00 End of official program
* approx. 19:00 food

* Party

Program start and presentations will be "streamed" at https://meet.hack42.nl/why2025orgameeting
== WHO (max = 75) ==
There will be pizza
{| class="wikitable sortable"
|-
! Name !! team !! Diner !! Food (tbd) Meat/Vega(n) !! Allergies/Dietary requirements
|-
| {{UserLink|Wheeze_NL}} || [[Team:ROC]], [[Team:On-site_transportation]] || Yes || Meat || -
|-
| {{UserLink|Ad}} || [[Team:Info]] || Yes || Anything || -
|-
| {{UserLink|Mack}} || [[Team:Productiehuis]] || Yes || Foooood || -
|-
| {{UserLink|FighterX64}} || [[Team:On-site_transportation]] || Yes || Foooood || -
|-
| {{UserLink|Killergeek}} || [[Team:NOC]] [[Team:NUTS]] || Yes || Foooood || -
|-
| {{UserLink|hp197}} || [[Team:Projectleiding]] || Yes || ^.+?$ || -
|-
| {{UserLink|koffiepot}} || [[Team:Safety]] || Yes || Meat || -
|-
| {{UserLink|Boekenwuurm}} || [[Team:Projectleiding]] || Yes || vega || -
|-
| {{UserLink|NancyBeers}} || [[Team:Projectleiding]] || Yes || Anything || -
|-
| {{UserLink|SqyD}} || - || Yes || Low Carb || -
|-
| {{UserLink|Peetz0r}} || [[Team:Warehouse]] || Yes || Vega || No cheese
|-
| {{UserLink|Obsidian}} || [[Village:Milliways]] || No food || nvt || -
|-
| {{UserLink|jos}} || [[Team:Content]] || Yes || Meat || -
|-
| {{UserLink|loppermann}} || [[Team:POC]] || Yes || Meat || -
|-
| {{UserLink|Twi}} || [[Team:POC]] || Yes || Meat || -
|-
| {{UserLink|Michaela}} || [[Team:POC]] || Yes || Meat || -
|-
| {{UserLink|Uglyhack}} || [[Team:Terrain]] || Yes || Vega || -
|-
| {{UserLink|K4T0}} || [[Team:Bar]] || Yes || Vega || -
|-
| {{UserLink|sirgoofy}} || [[Team:Info]] || Yes || Anything || -
|-
| {{UserLink|konmei}} || [[Team:Villages]] [[Team:Parking]] || Yes || Anything || -
|-
| {{UserLink|Winko}} || [[Team:Villages]] || No || Nope || -
|-
| {{UserLink|eightdot}} || [[Team:NOC]] [[Team:NUTS]] || Yes || Meat || -
|-
|| {{UserLink|AK}} || [[Team:NOC]] || Yes || Meat || -
|-
|| {{UserLink|Tomups}} || [[Team:Sponsors]] || Yes || Omnivore || Levo-amino acid
|-
| {{UserLink|Netsmurf}} || [[Team:Projectleiding]] || Yes || Meat || -
|-
| {{UserLink|denz}} || [[Team:Bar]] || Yes || Meat || -
|-
| {{UserLink|Lenneke}} || || Yes ||Anything || -
|-
| {{UserLink|raboof}} || [[Team:Info]] || Yes || Yes || -
|-
| {{UserLink|Bix}} || [[Team:Productiehuis]] || Yes || Yes || -
|-
| {{UserLink|Dany}} || [[Team:Cohesion]], [[Team:Content]] || Yes || Anything || -
|-
| {{UserLink|Polyfloyd}} || [[Team:Deco]] || Yes || Anything || -
|-
| {{UserLink|CH23}} || [[Team:Warehouse]] || Yes || Vega || -
|-
| {{UserLink|Rewby}} || [[Team:NOC]] || Yes || Meat || No cheese
|-
| {{UserLink|piiindakaas}} || [[Team:Projectleiding]] || Yes || Food ||
|-
| {{UserLink|Hoxolotl}} || [[Team:Deco]] || Yes || Food ||
|-
| {{UserLink|Splodin}} || [[Team:Sysadmin]] || Yes || Food ||
|-
| {{UserLink|rox}} || [[Team:Terrain]] || Yes || Vega ||
|-
| {{UserLink|Juerd}} || [[Team:Warehouse]] || Yes || Food || It's complicated; please provide ingredient lists.
|-
| {{UserLink|Gina}} || [[Team:Terrain]] || Yes || Vega ||
|-
| {{UserLink|Tidi}} || [[Team:Bar]] || Maybe || Meat only || Complicated, no sugars(no carbs, no sugar replacements, no natural sugars) Strict keto or meat only
|-
| {{UserLink|MissMaps}} || [[Team:Terrain]] || yes || anything ||
|-
| {{UserLink|Lmpsk}} || - || Yes || Meat || -
|-
| {{UserLink|Tatiana}} || [[Team:Safety-First-AID]] || Yes || Meat || -
|-
| {{UserLink|Jay9}} || [[Team:Badge]] || Yes || Vegan || -
|-
| {{UserLink|Dutchmartin}} || [[Team:NUTS]] || Yes || Meat || -
|-
| {{UserLink|INJMVO}} || [[Team:Terrain]] || Yes || Meat || -
|-
| {{UserLink|SynQ}} || [[Team:Waste]] || Yes || Meat || -
|-
| {{UserLink|Emma}} || [[Team:Waste]] || Yes || Meat || -
|-
| {{UserLink|Aranea}} || [[Team:Deco]] || Yes || Meat || No diary
|-
| {{UserLink|Quux}} || [[Team:Off-site_transportation]] || Yes || Meat || -
|-
| {{UserLink|Poef}} || [[Team:Deco]] || Yes || Food || -
|-
| {{UserLink|Moem}} || [[Team:Deco]] || Yes || Vega+Fish || -
|-
| {{UserLink|Josnoww}} || [[Team:Sponsors]] || TBD || Vega || -
|-
| {{UserLink|Huubje}} || [[Team:Bar]] || Yes || Vega || -
|-
| {{UserLink|Stitch}} || - || Yes || Meat || -
|-
| {{UserLink|Cr0w}} || [[Team:Sponsors]] || Yes || Vega/n || enough vega/n food pls :')
|-
| {{UserLink|Bas}} || [[Team:Waste]] || Yes || Any food really ||
|-
| {{UserLink|redlizard}} || [[Team:Terrain]] || Yes || Meat ||
|-
| {{UserLink|Glu}} || [[Team:NUTS]] || Yes || Meat/Fish ||
|-
| {{UserLink|Homski}} || [[Team:Productiehuis]] || Yes || Meat/Fish ||
|-
| {{UserLink|E}} || [[Team:Deco]] || Yes || tbd ||
|-
| {{UserLink|BugBlue}} || || Yes ||
|-
| {{UserLink|Jvdbreemen}} || [[Team:Info]] || Yes || Vega || -
|-
| You? || || ||
|-
|}

== Car pool ==

Aome people might coming from the same region. If you arrive by car and have space to spare or would like to travel with someone to the meeting: please add yourself here.

=== Seat offered ===

Add your nick here and which place you'll be departing from

{| class="wikitable"
|-
! Name !! Seats available !! Leaving from !! Time
|-
| {{UserLink|Piiindakaas}} || 4 || Utrecht || 12-ish
|-
|}

== Meeting notes ==
Will be made during the meeting, it's still early!

FieldDAY 2025 04 05

2025-02-22T15:26:30Z

FighterX64: fixed the rest of the table

{{Meeting
|Name=WHY2025 FIELDDAY
|StartDate=2025-04-05 00:00:00
|EndDate=2025-04-05 00:00:00
|Where=Geestmermabacht (terrein) / Wagenweg 24, 1724 PT Oudkarspel (adres)
}}
Actual location:
[[File:Hierzitjegoed fieldboard.jpg|thumb|right|alt=Board at the entrance of the field|Board at the entrance of the field]]
What three words:
///graphics.flux.label
https://w3w.co/graphics.flux.label

https://maps.app.goo.gl/BzYVaaZANMAMnkFd8

A last field day to check the terrain with your team. 

There's a WHY2025 spotify playlist, please add your favorite WHY-songs (Must Contain WHY in title)
https://open.spotify.com/playlist/6N6jHxRdLT7ilXMixsN9E8?si=a7568f302335499d&pt=077388a59a88ddbce8d802471e42de3e

== Where ==
https://www.openstreetmap.org/?mlat=52.6873&mlon=4.7521#map=16/52.6925/4.7421&layers=P

[[File:Parking fieldday2.png|800px]]
[[File:Field Entrance.jpg|thumb|right|]]

== Program ==

== WHO ==
{| class="wikitable"
|-
! Name !! Diner !! BBQ Meat/Fish/Vega !! Allergies/Dietary requirements
|-
| {{UserLink|FighterX64}} || YES || YES || MEAT
|-
| {{UserLink|Peetz0r}} || Yes || Yes || Vega
|-
| {{UserLink|Techwolf12}} || Yes || No || Vega
|-
| {{UserLink|Wheeze_NL}} || Yes || Probably not || Meat
|-
| {{UserLink|cmpxchg}} || Yes || Probably not || Meat
|-
| {{UserLink|Elborro}} || Yes || Probably not || Anything
|-
| {{UserLink|Killergeek}} || Yes || No || Anything
|-
| {{UserLink|loppermann}} || Yes || No || Meat
|-
| {{UserLink|Twi}} || Yes || No || Meat
|-
| {{UserLink|pmenke}} || Yes || No || Meat
|-
| {{UserLink|justelex} || Yes || No || Meat
|-
| {{UserLink|mirconnect}} || Yes || No || Vega
|-
| {{UserLink|Thice}} || No || No || -
|-
| {{UserLink|asby}} || No || No || -
|-
| {{UserLink|inframan}} || yes || No || Meat/BBQ
|-
| {{UserLink|Damning}} || Yes || No || Vega
|}

== Travel & Carpool ==
===Public transport ===

===Seats offered===
{| class="wikitable"
|-
! Name !! Seats available !! Leaving from !! Time
|-
| || || ||
|}

=== Seats needed ===
{| class="wikitable"
|-
! Name !! Seats needed !! Leaving from !! Time
|-
|}

== Photos and Videos of the location ==

Team:Deco

2025-02-19T20:40:54Z

FighterX64: fixed userlink

{{Team
|Lead=User:Moem, User:Polyfloyd
|Description=Team:Deco Makes the field looks good
|Exclusive team=No
|Contact=Deco@lists.why2025.org
|team_is_essential_to_event=Flavour
|team_has_contact_info=Yes
|team_has_info_on_wiki=Yes
|team_has_planned_meetings=Yes
|team_has_enough_people=Yes
|team_needs_x_people=5
|team_has_drafted_budget=No
|team_has_informed_volunteer_team=No
|Projectleiding=User:Boekenwuurm
}}
==Team Members==

{{TeamMemberEntry|User:Hoxolotl}}
{{TeamMemberEntry|User:Moem}}
{{TeamMemberEntry|User:Polyfloyd}}
{{TeamMemberEntry|User:Ziba}}
{{TeamMemberEntry|User:SA007}}
{{TeamMemberEntry|User:Damning}}
{{TeamMemberEntry|User:ReGB (Reggie)}}
We bring beauty to the party. And signage.

==What does Team:Deco do?==

The Deco team provides decorations and signage.

*The decorations serve to make the event look good in a coherent way; we use (among other things) signs and lighting objects. Our goal is to welcome people and make them feel happy to be at the event.
*The signage is meant to look pretty, but in the first place it gives information and helps people find their way.
*The lighting we provide is mostly meant to look pretty, but it will also help you find your way in the dark. It could be described as decorative lighting, which also helps with orientation. We do not guarantee that no one will trip and fall. We do not provide 'street lights'.

The Deco team does not provide

*Design (except for the projects we create ourselves)
*Functional lighting (except for when we do)
*Flags (that's [[Team:Flags]])
*Printed goods for other teams to use

For flags, see Team: Flags https://why2025.org/Team:Flags

== Projects ==

The Decoration Team divides work into separate projects. If you as a decoration team member have an idea about what to make, please create a new project and fill out the details according to the template.

{{#ask: [[Category:DecoProject]][[DecoProjectStatus::!abandoned]]
|format=table
|link=all
|mainlabel=Name
|?DecoProjectContact=Contact
|?DecoProjectStatus=Status
|?DecoProjectBudget#EUR=Budget
}}

[[Form:DecoProject|Create new project?]]

== Useful stuff ==
SVG Logo with just lines, for $whatever cad process
https://wiki.why2025.org/File:WHY2025_proptotype_logo_justlines.svg

==Meetings==

===Jitsi meeting Feb 17 2025 ===
Minutes:
* WHY2025 sign: the 'why' will be made of dryer hoses with lights in it, the '2025' will be a seven-segment clock display made out of TL-'bakken' with leds in it.

* '''AP for everyone''': put your name in the 'team members' section when you participate this year.
* '''AP for everyone''': create projects that you want/will be working on this year (we'll discuss this next meeting).
** '''AP for everyone''': Put all the artists you want to contact in the section below (called 'contact artists'), we'll discuss in the upcoming ~2 meetings when we start contacting them, based on wants/needs and budget.
* Recurring meeting: Monday every two weeks from 19:30-20:00 (with creative discussions afterwards; if desired). Next meeting: 3rd of March!
* '''AP for Catharina''': send a reminder in the Signal group every morning of a meeting-day.
* '''AP for Roel and Moem''' (Catharina can help): make a list/roadmap of all the things that need to be deco'd.
** Go/No go moments (we can do this sub-step next meeting based on the listed projects)
* '''AP for Roel and Moem''' (Catharina can help): make a budget planning.

===Jitsi meeting Oct 10 2024===
Minutes: 

* Present are Roel, Moem, SA007, Hoxolotl, Boekenwuurm and NightOwlNL.
* We think about the lecterns. The old ones may not all be alive anymore and we will need more anyway. SA007 knows someone who may have suitable frames that can be made into lecterns. NightowlNL has ideas about lighting them up and using diffuse film. To be continued!
* WHYletters. Maybe time for a new idea. Moem likes the idea of making them inflatable, like those 'dancers' made from fabric. They can also be lit up from the inside, Boekenwuurm has done this before.
* There is Christmas shit all over the stores right now. Let's think about stuff we can use for the event and that is easy to get currently.
* Money. We need to work on a more solid budget. Boekenwuurm informs us that the same budget as previously, with 10% inflation correction, is something that should not be problematic. We believe that we can work with that. It would however be good to specify our projects, budget-wise.
* In the interest of everyone's health and sanity, we cut the meeting short at 30 mins. The next one is planned for '''November 14'''. In the meantime, please help fill in the wiki!

===Jitsi meeting Sept 5 2024===
Minutes:
* Present are Roel, Moem, SA007, Hoxolotl and NightOwlNL.
* There is a house style. We love it.
* We decide on monthly Jitsi meetings: every month 2nd thursday at 20:00 Amsterdam time.
* Moem talks about the idea SA007 had for the gate: jukebox / neon inspired. https://en.jukeboxparts.nl/huge-jukebox-decor-planet-hard-rock-with-neon-2-5-meter 
* There are some good places to buy industrial waste: 
SCRAP Rotterdam, De Kelders Boxmeer. Good places for excursion too. 
https://www.kelders-boxmeer.com/ 
https://www.scrapxl.nl/

- List of projects:

* Gate (Moem)
* SHAllywood sign (Moem /SA007)
* Heaven (Auke)
* RGBlocks (SA007)
* Crystal lights (Roel)
* Planets? https://www.feestfirma.nl/ballonnen/reuzeballonnen/reuzeballon-180-centimeter
* UV-lit path with UV chalk spray? (Moem)
* Mirror balls? Parachutes too
* Rainbow road (NightOwlNL)
* Sferical lamps (ReRB)
https://www.orangerental.nl/product/spiegelbol-200-cm-excl-motor-ex-takel/

SA007 mentions that he also has fountain materials. 
Moem has 3 parachutes, lots of paint and 50 meters of purple fabric. 

The meeting is closed after exactly one hour which seems like a fine time span.

=== Contact Artists ===
Please add all the artists you would love to see on WHY2025 down below (preferably name + website + publicly available contact info)
*

===Abandoned projects and prototypes:===
{{#ask: [[Category:DecoProject]][[DecoProjectStatus::abandoned]]
|format=table
|link=all
|mainlabel=Name
}}

=== Crystal Lamps 2.0 ===

Responsible: polyfloyd

Budget: ???

=== Beamer GOL flut ===

Responsible: Hoxolotl

Budget: 150,-

12 beamers pojnting at the main tent with several computers running a custom game of life adressable over the network.

=== Disco LED flowers ===

Responsible: Hoxolotl

Budget: 150,-

=== Lecterns ===

Responsible: Moem & NightownNL?

Budget: ???

New idea: SA007 knows someone who has suitable frames. NightowlNL has ideas about lighting and diffuse film.

=== Sferical lamps ===
(pun only in Dutch unfortunalty)

Responsible: ReGB

Budget ???

* lampshade: is in prototype phase
* lightsource: is in idea phase

Camping

2025-02-12T20:03:50Z

FighterX64:

__NOEDITSECTION__
= Important links =
* [[What to bring]] - this will help you packing
* [[Facilities]] - facilities on the terrain
* [[FAQ]] - FAQ
* [mailto:info@why2025.org Other questions]

= Fields =
WHY2025 takes place on the beautiful terrain of Geesterambacht. This terrain is divided into [[fields]]. TODO: All fields are named after people who are memorable, who were pioneers in their area, be it computing, cryptography, medical innovation, aviation, space technology, internet privacy... or even heroes of some kind. They are arranged in alphabetical order, starting at the northern side of the field, and going down to the southern side. So if a friend tells you they are at Wozniak field, and you're presently at Clarke field, you already know that you'll have to cross pretty much the entire terrain to meet them, and it would be wise to grab a bottle of mate for the trip. However, if they are at Babbage field, it's worth sticking your arms up and waving: they may be able to see you. 
When you try to find a place for your tent, keep the sound in mind. As sound travels well over water, it is desirable to keep loud noise on the dry side of the dyke. Also, a lot of the babies will sleep in the Family Zone. Noise can be made until 1:00. But after 1:00, please keep it down to let people and the neighbors enjoy their sleep.

== Power on the fields ==
For safety reasons read [[Facilities#Power|this first]], before connecting your equipment. The distribution cabinets on the fields can be used to power your stuff. They are placed about 25 meters apart. Be kind and share your power with your neighbors. Keep things dry! Use SCHUKO plugs, we don't facilitate the BLUE 16A CEE plugs! There are some 400V/32A 5pol. sockets too for villages and bigger projects. Consult [mailto:power@mch2022.org team power] if you need to use one of those for big stuff like pizza ovens. You cannot use full power everywhere. Try to cook on gas instead of electricity.

== Arrival ==
Since we cannot allow too many cars on the field during buildup, we built a tool to help visitors to distribute their arrival over time. By setting the 'Buildup-Time slot' value on your User-Page on the wiki you can indicate when you want to arrive and enter the field with a vehicle. Please also register in the angel system if you want to arrive during (early) buildup.
That data is then aggregated and shown on the [[Camping/Buildup]] page.

'''Those time slots have no binding value! They just exist to help planning. The Security/Entrance Team will hand out vouchers to enter the field on a first-come-first-serve basis.'''

= Bring your own tent =

==Small Tents==
The most obvious way to provide a sleeping space it bring your own tent and camp on the field. There are no requirements for small tents. Small tents provide sleeping space for a maximum of 5 persons, and include small pavilions.

== Large tents ==
Especially when you're bringing a large tent (larger than 25m2 or with more than 10 people sleeping), check out the [[Team:Fire#Legislation|safety requirements]], it has a section dedicated to [[Team:Fire#Large Tents|large tents]].

= Campers, Cars and special Vehicles =
Because the terrain is quite squidgy, scouting doesn't like any vehicles on the grass. That leaves only a few small areas that can be used for vehicles and therefore the number of vehicles allowed on the fields during the event is limited.

== Getting a Camper ticket ==
Sorry, but we are '''SOLD OUT'''. You can still add yourself to the waiting list, you can also try the [[Ticket Exchange]].

== Important Rules ==
# '''A camper-ticket is not a parking ticket!''' Its intended only for camper/caravans and not for any kinds or cars/vans/busses.
# You can't select the location of your vehicle on the terrain. That means you most likely won't be able to camp next to a specific village.
# Check out [[Campervan|Campervan]] for more details on using your home-on-wheels during the event.

== Special Vehicles ==
We do recognize that some people want to bring 'special' vehicles (Hacker space bus, Art installations, ...). It they are an important part of a village or contribute to the awesomeness of the event it will be possible to have them on the terrain.

Please contact [[Team:Villages]] and tell them about your special vehicle to have it pre-registered. Also make sure to select the checkbox for 'special vehicles' in the villages form.

== Arriving by camper or special vehicle==
[https://wiki.why2025.org/Location#By_camper_or_special_vehicle How to arrive by camper or special vehicle]

= Rentals =
If you can't or don't want to bring a tent, there are some other options.

== KarTents or Rentals ==
We are still looking into the options for this event. (11 feb 2025)

== Big tents ==
Go to the ticketshop or find out more thru [[Team:Moebelhaus]]

== Tables & chairs ==
Go to the ticketshop or find out more thru [[Team:Moebelhaus]]

= Harbor =
WHY2025 will NOT have a harbor, like the last two events. So either you bring your boat by road or you leave it in the water. But bringing it is hard this time.

= Food =
You’re welcome to cook with gas (but no charcoal, we’re not running a BBQ competition here!). For all the fiery details, check out our [[Team:Fire#Legislation|safety rules]].

Cooking with electricity? Well, we’d prefer you didn’t, but if you absolutely must, make sure to check with [[team:NUTS|Team:NUTS]] first. It could affect where you’re allowed to set up your village—no one wants their tent next to a power surge!

There will also be a number of food trucks on the field.

= Animals =

Unfortunately, the camp is not particularly animal-friendly, and we must follow the guidelines set by the field's owners. As such, dogs and other pets—except for certified service animals—are not allowed on the premises. Stuffed animals are, of course, welcome. Please be aware that there may already be some mosquitoes in the area, so it's a good idea to come prepared.

Village:OmegaVerksted

2025-02-09T14:02:52Z

FighterX64:

{{Village
|Has name=Omega Verksted
|Has website=omegav.no, https://confluence.omegav.no/
|Related to village=Village:Hackeriet
|Has village tag=Electronics, TeslaCoil
|Provides session location=Yes
|Has orga contact=omegav@omegav.no
|On site orga contact=Øystein Smith
|Village citizen count=10
|Village size needed=50
|Village hacktents num=0
}}

User:Gio

2025-02-09T13:57:51Z

FighterX64: fixed syntax errors

{{UserInfo
|NickName={{PAGENAME}}
|Village=Village:Neighbourhood Nerds
|EMail=gio+why@eglikoe.de
|DECT=3144
|Languages=EN, DE, FR, ES
}}

User:FighterX64

2025-02-07T17:33:15Z

FighterX64: /* List of Users, Dect, and Languages */

{{UserInfo
|NickName={{PAGENAME}}
|Bringing=compaq armada e500
|EMail=fighterx64why@gmail.com
|Mastodon=FighterX64@hsnl.social
|DECT=5438
|Languages=EN NL
}}
hi! i'm FighterX64.

== List of Users, Dect, and Languages ==

{{#ask: [[Category:Users]]
|?User
|?DECT
|?Languages
|?Team
|?Attendee EMail=Email
|format=template
|offset=0
|link=subject
|sort=
|template=UserDectLanguageRow
|introtemplate=UserDectLanguageHeader
|outrotemplate=UserDectLanguageFooter
|limit=100
|order=asc
|headers=show
|searchlabel=... further results
|headers=show
|class=sortable wikitable smwtable
}}

Team:Deco/ParaPlanet

2025-02-07T15:28:53Z

FighterX64:

{{DecoProject
|Name=ParaPlanet
|Contact=[[User:Moem]]
|Status=idea
|Budget=100
}}
We have three parachutes that we got from Netsmurf. They are bowl-shaped, made from fabric, white or orange (not sure how many white, how many orange) and ca. 5 to 6 metres across. I propose to use two of them to make an inflatable planet by sewing the rims together.

== Dependencies ==
* TODO: Other teams needed?
* TODO: Permits required?
* TODO: Power in watts?
* TODO: Network? Private network required?

== Status ==
* TODO: Buildlog...


<gallery>
</gallery>

== Howto: Prepare ==
* TODO: Is there a part in the preparation process that can be performed in parallel by a group of volunteers?
* TODO: Do volunteers require a specific set of skills?
* TODO: How many volunteers over how many hours are required?
* TODO: Is the preparation bound to a specific location?
* TODO: How much space is required to store the project before it is moved to the event site?

TODO: Describe the manufacturing process in the highest level of detail.

== Howto: Buildup ==
* TODO: Where is the stuff stored?
* TODO: Should Team Logistics be involved in moving the project to the event site?
* TODO: How many volunteers are required?
* TODO: How much time is required?
* TODO: Provide instructions on how to set up the installation on the event site.

== Howto: Teardown ==
* TODO: Throw/give away?
* TODO: How many volunteers are required?
* TODO: How much time is required?
* TODO: How much waste in cubic meters is produced?