Team:Parking

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Parking
The parking team is responsible for getting cars to their VIP parking spots and helping people get to the field using their car, but saving it for the days during the event itself.
1st line contacts: Konmei
Is an exclusive team: No
Contact e-mail: parking@lists.why2025.org
Team members wanted: 3
Responsible for:
Contact at projectleiding: Netsmurf

Active Team Members

Konmei
User:Jan Bart

Passive Team Members

Rixvet
Leyrer
INJMVO

Introduction

Making parking awesome once more.

All cars need to stay off the field during the event, so we need some orderly parking for the cars during the event.

This team takes care of all your VIP parking needs.

This team is looking for team members : Vacancy !!

Meetings

Upcoming meetings

📅 Add meetings to your calendar


Past meetings

NameStartLocation
Parking/Meeting-2024-12-1818 December 2024 20:30:00https://meet.hack42.nl/why-parking
Parking/Meeting-2024-12-1414 December 2024 15:00:00Bitlair (Orga Meetup)
Parking/Meeting-2024-12-1111 December 2024 20:30:00https://meet.hack42.nl/why-parking
Parking/Meeting-2024-12-033 December 2024 20:00:00https://meet.hack42.nl/why-parking
Parking/Meeting-2024-11-1919 November 2024 20:30:00online
Parking/Meeting-2024-09-077 September 2024 14:00:00https://hackalot.nl


Scope

  • Park vehicles in safe way, supporting
    • Kiss-and-Ride places
    • temporary parking for VIP during event days (e.g. external speakers, press and other officials)
    • temporary night-parking (when parking is closed)
  • Ensure no traffic jams on public entrance roads
  • Luggage unloading areas
  • (Optional) Provide Electric charging points
  • Queue for people who do not have a parking ticket
  • Preventing cars from entering during event
  • Close collaboration with Villages for village build-up car queues
  • First-point of contact for incoming people and guide them towards their first steps on the terrain.

Timeline Event

  • Timeline
    • T-2: Parking buildup & big village field buildup -> 1d (4 people)
    • T-1 (8.00 - 22.00) Parking running preliminary & village field buildup
    • T0 (8.00 - 22.00) : Parking & luggage from parking -> field
    • T1-4 (8.00 - 22.00) : Regular parking operation
    • T5 (8.00 - 22.00) : Parking & luggage from field -> parking
    • T+1 (8.00 - 22.00) : Luggage From field -> parking
    • Tear-down of parking area: 1d (4 people)

Open questions (if answered move to Planning / FAQ)

Planning / FAQs

  • Taxi/Uber service/accommodation required?
    • Yes => will be combined with drop-off point for shuttles, signage and instruction to avoid jams.
  • Only whole event parking tickets, no day tickets -
    • Yes => confirmed by PL during onsite meeting 07.09.2024
  • EV Charging stations
    • Confirmed by team:NUTS 06/2025: will not be available
  • Team:Projectleiding Parking can be closed during night, no guarding by Team:Parking or Team:Safety - confirmed
  • Heli-pad not required - confirmed during onsite meeting 07.09.2024 by PL
  • Team:Safety-Security Signs on public roads will be part of permit, managed by Team:Security
  • Parking ticket validation?

Assumptions / Calculations

  • Parking capacities (based on https://lokaleregelgeving.overheid.nl/CVDR667932/1#bijlage_4):
    • 1200 cars will be parked
    • 2.5m x 4,5m per spot ~ 13.500 m2 (excluding parking roads)
    • Width of complete aisle (angled parking, access road, angled parking) ~ 4m + 5m + 4m ~ 13m
    • This will give you roughly 14 aisles with length of 200 meter (TODO: recalculate later, this seems wrong and make picture)
    • Turns and other heavy use areas might need road plates as well (TODO: calculate)
    • For the heavy-use staging/luggage unloading area you will need roughly 30x20 meter = 600m2 of road plates.
    • Special (bigger) spots for: handicaped, truck, cars with trailers, electric charging (optional)

Requirements for team to function

  • People needed at:
    • 2 Wagenweg west side (logistics gate) - ( xxx EUR/person/day)
    • 2 Wagenweg east side - ( xxx EUR/person/day)
    • 2 Parking ( xxx EUR/person/day)
    • 3-4 extra during T-1 and T0 > use angels.
    • 2 Round-a-bound (professional) - ( xxx EUR/person/day)
  • Externals:
    • Help-for-hire not reliable, preferred more skilled specialized crew. Like security company for gate and professional traffic controllers.
    • Help-for-hire needs permanent guidance and control if used.
    • Need to be able to talk English.
  • Stuff required at parking entrance:
    • Toilet
    • Tent (semi-open)
    • Weather cover for luggage area (weather dependent)
    • Chairs
    • Table
    • DECT Service POC (preferred during build-up and tear-down as well)
    • WiFi Service Sysadmin (preferred during build-up and tear-down as well)
    • Ticket scanners (3x)
    • Waste bins, check with Waste
      • Preferred: During T-1 and T0 also between members of parking/entrance
  • Radios (communicated 2nd of Dec)
    • 2 radio's for field people
    • 2 radio's for supervisors.
    • 4 radio's for 4 luggage gators.
    • 4 radio's for (external) gate/road people.
    • 1 spare
  • Plates / Ground
    • road-plates on parking for heavy usage areas and turns (??? pieces)
    • road-plates on campsite for temporary parking places for village luggage unloading > maybe a tarp / some cheap pavilion from Action will do, to be checked with team:villages

Todos few weeks before the event

  • People are stressed out on arrival/departure days, instructions should be clear and where possible be given in advance.


Todos shortly before event

  • Printing signs / maps
    • Naming / numbering / function of areas (Taxi/Uber/Shuttle, drop-off labeling on parking ground & on terrain, queues naming / structure in big for cars to read etc.)
    • handout "how to get ticket"
  • Routing to parking: signage and routing instructions to avoid 'vehicles at wrong location overload' (logistics vs. visitors & villages)
  • Handout to parking control angels with instructions about
    • howto validate ticket
    • preventing cars from entering terrain during event
    • special cases / VIPs
    • escalation procedure / problem handling
  • Align permit pass-through cars (vehicles that are allowed to enter the ground during the event) with Team:Projectleiding
  • Check with teams on special visitors & contact options of team during event (radio?)
    • Team:Sponsors
    • pl for any VIPs
    • Team:Press ?

Background information

Background

  • Meeting with team:safety (firewall) 07.08.2024 [1]
  • Meeting with team:safety (firewall) 21.08.2024 [2]
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