Team:Info/meeting-2025-02-05

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Info/meeting-2025-02-05
Name Team:Info meeting 2025-02-05
StartDate 2025-02-05 20:30:00
EndDate 2025-02-05 22:00:00
Where https://meet.hack42.nl/teaminfo
Team Info


Present

Excused

Unknown

Agenda

  • Next meeting on not-Wednesday for Boekenwuurm to join?
  • How to organize incoming promo requests?
  • How to actually go and send out promo packages?

Actions (and reminders) from last meeting

  • action: Follow up on blog Ticket sales/camper spot update
    • published?
    • social post?
  • action: All: Rewrite & add current webtexts to a new variant and check for dead links (see excel sheet)
    • Important pages:
      • "Location and route" - In progress
      • "Neighbour information" - In early progress
      • Mara/Robert: "New to the event? What the hack is this event" - In early progress
      • Mara/Robert: FAQ setup
  • action: Mara/Robert: Making the list for promo (see timeline on NextCloud point 7)
    • Check Mara's compiled list of German Art/Tech/Political science universities, for sharing promo-packages and emails
    • Everyone: Make similar lists for other countries and institutes for sharing emails and promo-packages
  • action: Elborro: "Interview" with Quux for blogpost?
  • action: Everyone: expand preliminary concept timeline (on the NextCloud under Management)
  • action: Elborro: Update on team Moebelhaus order (and don't forget spare ink)
  • action: Mlijn: will take a picture for Team:Volunteers social post
  • action: Access to NextCloud and WordPress for Mara
    • Needs wiki account first
  • action: Robert: Experiment with WHYcast-to-blogpost-conversion
  • reminder: WHYcast explainer blogpost --> Should be what is the WHYcast, share the behind the screen story of WHYcast.
    • Is in draft, when to publish?


Minutes

  • Next meeting on not-Wednesday for Boekenwuurm to join?

Rob Mon, Tue, Fri Ad Mon, Tue Robert Mon (possibly: Fri) - No Tuesday & No Thursday Mara Not Monday, Not Friday Mlijn Mon SirGoofy Mon

Conclusion so far: This means we will keep our regular meeting, and add one with Boekenwuurm to have discussion with Boekenwuurm.

Dates: 5 february 19 february 24 february 5 march 19 march 24 march

  • How to organise incoming promo requests?
  • How to actually go and send out promo packages?


Questions from Boekenwuurm

Asks to team info

Hi!

I have a few questions/remarks

  • Do we get anything from the social media formaly known as twitter?

Aka X: It's still relevant. However it's becoming very much death. The question becomes what it the moment we leave the platform.

X / Twitter: 162 followers Mastedon: 1000 followers BlueSky: 160 followers Linked: 630 followers InstraGram: 8 followers (just started) Most interaction is on LinkedIn...

Conclusion:

We post to four platforms:

  • X

Why: Lots of regular people are still on X. Only 162 followers, is going down strongly this year. Why not: What is the reach:

  • BlueSky

Why: ? Why not: What is the reach:

  • Mastodon

Why: Fediverse platform, has great adoption within the community we try to reach, shows in the number of followers with 1000 followers. Why not: What is the reach:

  • Linkedin

Why: Large reach, sponsors are here. Lots's of interaction on the platform. Why not: What is the reach:

  • Instragram (@why2025camp)

Why: It's where young people are! Why not: What is the reach:


Boekenwuurm: --- Proposal of quietly stop using X. How would you feel about this?

Possible statement: --- We're moving to open spaces!

The future of online conversations is decentralized, privacy-friendly, and community-driven. That's why we're shifting our focus to Mastodon, Bluesky, and other open platforms that align with our values.

Join us where innovation thrives, and connections are built on openness, not algorithms. Find us at: [Mastodon handle] [Bluesky handle]

See you on the other side! #DecentralizeTheWeb #Fediverse ---

  • I plan to take the posters from hackerhotel, order a set of A1 posters, and make it a sweatshop to make packages at Hackalot. I'm open to better locations, and I have been part of this the previous time. If you are not finished after tonight, can I join the planning?

https://www.tupak.com/verpakkingsmateriaal/koker/karton/driehoekskokers

  • 60 cents/package
  • 1: 99 mm × 719 mm
  • 2: 99 mm × 1026 mm

Paper mm inches A0 841 x 1189 mm A1 594 x 841 mm €2-0.50 A2 420 x 594 mm €1-0.25 A3 297 x 420 mm A4 210 x 297 mm A5 148.5 x 210 mm A6 105 x 148.5 mm

Biggest Poster: A1

  • A1: 594 x 841 mm
  • 1 : 99 × 719 mm

![](https://pad.ifcat.org/uploads/0ec1b45d-f81d-4167-a3f9-d21eb27f6013.jpg)


  • Can you help calculate how much a package will cost? Postage to NL, DE/BE, EU, rest of world? TO budget how many we can send?

Sending: NL #200 € 1.529,00 EU #300 € 3.675,00 Total € 5.204,00


  • Package content minimum
   * https://www.tupak.com/verpakkingsmateriaal/koker/karton/driehoekskokers
   * Flyer
   * stickers
   * letter of CFP
   * Letter of explain why
   * Sterch goal: glowstick :P
   * Starch goal: gluestick :P

Action items

  • action: Follow up on blog Ticket sales/camper spot update
    • published? / social post?
      • All done! Great success
  • action: All: Rewrite & add current webtexts to a new variant and check for dead links (see excel sheet)
    • Important pages:
      • "Location and route" - In progress
      • "Neighbour information" - In early progress
      • Mara/Robert: "New to the event? What the hack is this event" - In early progress
      • Mara/Robert: FAQ setup
      • In progress
  • action: Mara/Robert: Making the list for promo (see timeline on NextCloud point 7)
    • Check Mara's compiled list of German Art/Tech/Political science universities, for sharing promo-packages and emails
    • Everyone: Make similar lists for other countries and institutes for sharing emails and promo-packages
      • No update
  • action: Elborro: "Interview" with Quux for blogpost?
      • No update
  • action: Everyone: expand preliminary concept timeline (on the NextCloud under Management)
      • No update
  • action: Elborro: Update on team Moebelhaus order (and don't forget spare ink)
      • No update
  • action: Mlijn: will take a picture for Team:Volunteers social post
      • In the nextcloud
  • action: Access to NextCloud and WordPress for Mara
    • Needs wiki account first
  • action: Robert: Experiment with WHYcast-to-blogpost-conversion
      • No update
  • reminder: WHYcast explainer blogpost --> Should be what is the WHYcast, share the behind the screen story of WHYcast.
    • Is in draft, when to publish?


Action for next time

  • action: All: Rewrite & add current webtexts to a new variant and check for dead links (see excel sheet)
    • Important pages:
      • "Location and route" - In progress
      • "Neighbour information" - In early progress
      • Mara/Robert: "New to the event? What the hack is this event" - In early progress
      • Mara/Robert: FAQ setup
  • action: Mara/Robert: Making the list for promo (see timeline on NextCloud point 7)
    • Check Mara's compiled list of German Art/Tech/Political science universities, for sharing promo-packages and emails
    • Everyone: Make similar lists for other countries and institutes for sharing emails and promo-packages
  • action: Elborro: "Interview" with Quux for blogpost?
  • action: Everyone: expand preliminary concept timeline (on the NextCloud under Management)
  • action: Elborro: Update on team Moebelhaus order (and don't forget spare ink)
  • action: Ad: Create social post for volunteers (use picture from nextcloud)
  • action: Mara: Access to NextCloud and WordPress for Mara
    • Needs wiki account first
  • action: Robert: Experiment with WHYcast-to-blogpost-conversion
  • reminder: WHYcast explainer blogpost --> Should be what is the WHYcast, share the behind the screen story of WHYcast.
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