Team:Info/meeting-2024-09-04

Info/meeting-2024-09-04
Name	Team:Info meeting 2024-09-04
StartDate	2024-09-04 20:30:00
EndDate	2024-09-04 22:00:00
Where	https://meet.hack42.nl/teaminfo
Team	Info

Present

• Elborro
• Mlijn
• Boekenwuurm
• Sirgoofy
• Ad (aka CrazyA)

Agenda

Actions from previous meeting

• action: Chantal keeps stalking Piiindakaas for website things
• action: Elborro will request NextCloud access for raboof and egal
• action: Elborro will create preliminary folder structure on NextCloud (and ToDo?)
• action: Budget (go through invoices from last time)
• action: Chantal will start by asking Nancy/Boekenwuurm what they need exactly for HistoryPresentation

Teams & Liaisons

• Do we have first contact?

Teams & Liaisons

Team	Liaison	Status
Team:Accessibility	Ad	Contact established (User:SimonH)
Team:Badge	MiFareLady
Team:Bar	Ad	Contact established (User:Denz)
Team:Cohesion	Elborro	Contact established (User:Dany)
Team:Content	MiFareLady
Team:CTF	MiFareLady
Team:Deco	Elborro	Contact established (User:polyfloyd)
Team:Family	MiFareLady
Team:Finance	Elborro	Contact established
Team:Fire	?
Team:First-AID	?
Team:Flags	MiFareLady
Team:Heralds	MiFareLady
Team:Horeca	Ad	Contact established (User:Denz)
Team:Huisstijl	MiFareLady
Team:Moebelhaus	?
Team:Merch	Rowan8k
Team:Music	?
Team:NOC	Elborro	Contact established (User:AK)
Team:NUTS	?
Team:Off-site transportation	?
Team:On-site transportation	?
Team:POC	?
Team:Parking	?
Team:PartyArea	MiFareLady
Team:Permits	?
Team:Press	MiFareLady
Team:Productiehuis	Raboof	Contact established (User:Mack)
Team:Projectleiding	MiFareLady
Team:ROC	Ad
Team:Security	?
Team:Shuttle	?
Team:Speaker Desk	MiFareLady
Team:Sponsors	Elborro
Team:Sysadmin	?
Team:Terrain	Mlijn
Team:Ticket & Entrance	?
Team:Villages	?
Team:Volunteers	MiFareLady
Team:Warehouse	?
Team:Waste	?

• Assign more teams

Minutes

• action: Chantal keeps stalking Piiindakaas for website things
  • Website is running, but styling will not start before 6 September. Chantal received access on GIT.

• action: Elborro will request NextCloud access for raboof and egal
  • Has been requested but current status is unknown.
  • action: Elborro will check current status of NextCloud access for raboof and egal.

• action: Elborro will create preliminary folder structure on NextCloud (and ToDo?)
  • DONE!

• action: Budget (go through invoices from last time)
  • Things to consider
    • Stickers
    • Posters
    • Printer + Paper
    • Desk
    • Chairs
    • Tent
    • Candy
    • Earplugs
    • Signs
    • Storage bins
  • action: Elborro will create a first attempt for a full specification of costs, to discuss next time.

• action: Chantal will start by asking Nancy/Boekenwuurm what they need exactly for HistoryPresentation
  • Link to slides and video (https://www.youtube.com/watch?v=YP2tpWI59yU)
  • What do I need to know as a visitor, reporter, sponsor, etc. What can I expect? What am I allowed to do?
  • Link to sponsor booklet (when available)
  • Link to ticketshop (as soon as available)
  • Links to current vacancies (team vacancies)
  • action: Ad: Publish history-presentation and links

• Podcast has been postponed by one week:
  • Waiting for accounts to allow registration on different platforms
  • Design needs to be finalized. Is this something for team:huisstijl or are we going to do this ourselves?
  • action: Ad check current status podcast related accounts.

• Ad established contact with team:accessibilty (Simon). See team list above.
  • Simon will join soon to say hi during one of our meetings.

• Every team with a questionmark needs to be reached out to, to attempt to establish contact.
  • action: Mlijn will send e-mail to every team without a liaison but with a documented contact.

• • action: Ad is going to prepare the team:info pitch to present our team at the Orga-meet Fall-fest.
  • https://wiki.why2025.org/Orgameet_Fallfest_2024

Action items

• • action: Elborro will check current status of NextCloud access for raboof and egal.
  • action: Elborro will create a first attempt for a full specification of costs, to discuss next time.
  • action: Ad: Publish history-presentation and links
  • action: Ad check current status podcast related accounts.
  • action: Mlijn will send e-mail to every team without a liaison but with a documented contact.
  • action: Ad is going to prepare the team:info pitch to present our team at the Orga-meet Fall-fest.