Orga Jitsi July 2024
| Orga Jitsi July 2024 | |
|---|---|
| Name | Orga Jitsi July 2024 |
| StartDate | 2024/07/17 20:00:00 |
| EndDate | 2024/07/17 22:00:00 |
| Where | https://meet.hack42.nl/why-meet |
| Orga Jitsi July 2024 | |
Monthly meeting for all volunteers.
Meet time: 20:00u
Orga Jitsi July 17 2024 - 20.02 - 22.00
notes
Present:
- Team:Projectleiding : Netsmurf, Nancy, Halcyon, Hp197
- Team:CTF : Thice, Asby
- Team:Info : Mlijn, Ad, Rob
- Team:Family : Pikachu
- Team:Terrain : Rox, Uglyhack, redlizard
- Team:Badge : Lukas, NightOwlNL,
- Team:Cohesion : Dany
- Team:Content (+Heralds & Speaker Desk) : Dany
- Team:ROC : MrLinux
- Team:Deco : NightOwlNL
- Team:Permits : zeno4ever/dave,
- Team:Finance : Henry, Rob
- Team:NUTS : Killergeek, CaptainPower, MrUnknown, PCMario, Michel
- Team:NOC: Killergeek, AK
- Team:(Onsite*)Logistics: Manduca
- Team:Moebelhaus: Lumi
- Team:Volunteers: Igel
Agenda:
1. WELCOME!
2. PL Update:
- Milestones and planning
- OpenProject
- field visit
3. Team updates:
Team: Accessibility
- no team lead yet
Team: Badge
- up and good spirits
- Prototype1 hardware close to final version
- clarifying with finance if all needed info has been now given.
- Badge.Team member has been promoting WHY2025 at HOPE in New York.
- Badge.Team has an events overview where we will be present and always will promote WHY2025 camp.
- looking for a way to communicate between teams in support of Team:Communication activities.
Team: Bar
Team: Cohesion
- is kicking off, had first short meeting
- what to do, when to do it
- vacancy on wiki > need more people
- if you've done this before, contact Dany to show the ropes
Team: Content
- getting CfP ready, pretty much spell check
- needs pretalx to be set up by Sysadmin
- aligning w/ Milliways re: tent for content
- working on longer*form blog
Team: CTF
- We filled our Wiki page with info
- We provided our budget request to Team:Finance
- We are in contact with Team:Sponsors about a potential CTF sponsor
Team: Deco
Team: Family
- draft budget submitted to finance
- waiting for location from team terrain
- waiting on sysadmin for showing workshops/talks
- Dany mentioned pretalx will soon be able to show community content (at least: that is what Team Content wants and is looking into)
Team: Foodcourt
- New team, teamlead / member: Coen
- If anyone has contacts / suggestions for foodtrucks, please let Coen know
- Coen has to talk to kato or others to find out what to do
- Netsmurf offered to have a chat about MCH2022
Team: Finance
- Requesting all teams to fill in their budget sheet and send to finance
- Sheet can be found on the wiki team page for Finance
Team: Fire, First*AID, Security
- Working on documents for permit, plans for safety
- Firewall and Nancy went to Liquicity build*up to make notes
Team: Flags
Team: Heralds
- adopted by content
- will pick up closer to the event
Team: Horeca
Team: Huisstijl
- hope to deliver end of July
- might be 1 week delayed
- going to be awesome!
- if you have any request, put it on the wiki
Team: Info
- Kickoff done, regular meetings scheduled
- Need to establish connections to other teams
- Looking for most efficient way for comms with the other teams
- Considering guerrilla actions to spread the news about an amazing event coming up... ;)
- Budget to be done, based on prev event
Team: Lighting
- merged into NUTS and Deco
Team: Moebelhaus
- Initial discussion/knowledge sharing started
- Next Moebelhaus meeting planned for tomorrow (18.07.)
- Will introduce team members next orga meeting
Team: Merch
- two weeks ago had a meeting, lot of nice ideas
- planning is on wiki
Team: Music
- no team lead yet
- one was interested, Nancy will reach out
Team: NOC
- getting started (wiki, mailinglist etc)
- working on getting a fiber connection via provider already on*site (Solcon/FiberNH) and SURF (via InHolland). Hopefully fully sponsored?
- budget mostly done
- on*site network planning can get started once first maps (terrain layout) are there
- question: are we reusing mch2022 mailing lists, or creating new ones?
Team: NUTS
- with the field visit more info about the transformer and other electrical cabins
- was positive about state of grassland after rain
- planning to run everything on fixed cabling from transformer instead of generators
- possibly supported by batteries
- have a rough sketch to start planning power infra, but need first suggestion of map from team terrain
- request to teams: if you have special power needs, reach out soon
Team: Off*site transportation
- No lead yet
- Manduca will handle this team ad interim
Team: On*site transportation
- Discussing Terrain layout.
- Planning first meeting (Aug 1st)
- Slowly organizing Boels order.
- Teams; please mail me if you need stuff from Boels (see boels.nl) manduca@why2025.org
- Waiting for mailinglist to facilitate communication.
Team: POC
- Piiindakaas would really like to get in touch with Twi or other POC members
- same people who did SHA17 & MCH22 have formed team again
Team: Parking
- No team lead yet
Team: PartyArea
- Has one or two members, slowly starting to discuss what needs to be done
Team: Permits
- End of August will visit municipality with Firewall
- volunteers reached out to help
- will reach out to Tom to ask about last year
Team: Press
- 1st meeting scheduled next week
- will be in touch with team info
Team: Productiehuis
Team: ROC
- in contact with radio ("portofoon") renting company
- request for teams: share how many radios you need for your team on the wiki page for ROC
- meeting next week, and on*site in August
- Henry suggests to look at MCH2022 for estimate on how many radios are needed
Team: Shuttle
- No team lead yet
- Nancy has someone interested, will reach out to Manduca
Team: Speaker Desk
- adopted by content
Team: Sponsors
- team formed
- getting inbound contact from companies already
- request to orga: if you know companies that would be a good fit, please reach out to sponsor team
Team: Sysadmin
- kickoff meeting last week
- if you need systems set up soon, reach out via email to make a ticket
Team: Terrain
- kickoff meeting last week, forming a strong team
- first draft of site layout on team terain wiki page
- will contact key teams for feedback Soon (tm)
- contacting teams most closely related with map in coming days
Team: Ticket & Entrance
Team: Villages
- need information about villages, which needs some work on wiki, asked team sysadmin
Team: Volunteers
- New team lead!
- Piiindakaas has a suggestion for a masseuse
Team: Warehouse
Team: Waste
- No team lead yet
- Manduca will handle this team ad interim
Q&A:
Nancy: does sysadmin need help to ease pressure? Lea: best ask Wouter (Xesxen)
Piiindakaas: we're using OpenProject for overall planning, and teams can also have their own planning on that system if they want. Reach out to me if you want one.
Dave: volunteered for permits but busy until September Nancy: ok, thanks
Dany: if you have cool people you would like to see, reach out to team content's mailing list! (content@lists.ifcat.org)If you already have contact, or just saw someone cool. For team cohesion: if you have ideas, please reach out
Dave: EMF had artists doing lots of exhibitions, was cool, will we have something similar? Dany: suggestions like this are very welcome, please reach out!
Lukas: is communication from outsiders to orga and teams? e.g. mailing list does not seem to get new content? Nancy: some mails have been sent
Redlizard: only 60% of teams have mails listed on wiki, 40% IRC. That's too low, please fix it