280424meetingminutes

28/4/2024 - Team:Content Meeting

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1. 1. 1. In attendance

- Sahra - Janneke - Dany - Kirils - Jos - Nicolas

1. 1. Link to meeting

https://meet.hack42.nl/teamcontent

1. 1. Agenda

Janneke leads the meeting. 1. Review actions from last meeting

   - [ ] Pick a standard day for this meeting (poll here: https://framadate.org/QPAOmtfv4KRKokpT)
   - [ ] Sunday evening, and Monday evening: the two options with best availability (Mondays on the weeks when Dany/Chantal are available). Janneke will action an email with these two options as final options, for everyone to share what works. Deadline, and reminder the day before. 19:00 (Janneke)

According to the poll, sunday at 19:00 seems like the best time for the recurring meeting.

   - [ ] Tell PL we want 4 stages (3 main + 1 foundation) - MiFareLady (MiFareLady: done, no response from PL)
   - [ ] Set up list of external review & process (Dany)

Dany will create a draft for the review process, based on MCH's and things discussed in the first meeting (Dany)

   - [?] Define the roles of the subteams on the Wiki (Hugh/Kirils)
   - [X] High level Gantt chart of subteam work intensity (Kirils)
   - [X] Circulate a way to express availability (Hugh)
   - [X] Start agenda for the next meeting (Nicolas)
   - [ ] Pre-book hotel rooms close to the event venue, talk to PL about this
   - [ ] Talk to team Sponsoring and/or finance about getting funds/subsidies (MiFareLady)
   - [ ] Make list in pad for next agenda for all things that need to be done/decided for the coming period [Dany/Nicolas/MiFareLady]
   - [ ] Put notes on the wiki, instead of just in the pad [Janneke]
    

2. Set some deadlines/timeline around the CfP - General discussion on what works/what happened in the past and considerations on when to set the CfP approximate time. Considerations: Travel/Visa support. Hotel space. Overall planning: Onboard reviewers before the Review process kicks off. CfP cutoffs; for international/needed support potential speakers; for general speakers. Ask accepted speakers if they can also talk about their content in an easier format, more approachable. Maybe even kids version. Biggest agendapoint for next time: preparation for the CfP. Put topics/ideas on the pad before next meeting. Pre CfP actions/items to consider: - When to start with the text and the idea for the CfP? Took about 2 months last time, so should start soon.

3. Pretalx? MiFareLady: I talked to sysadmin and they had the following feedback: Last time Pretalx was quite heavy in terms of system load (especially considering it had little traffic to handle) and the static site exporter often did not work at all. Can we look together at possible alternatives to WHY?

https://selfhosted.libhunt.com/pretalx-alternatives static export function for pretalx was a problem last time

Ticketingsystem in Pretalx is not optimal. Maybe work this out to get it to work better this time.

Decision: Let's use Pretalx, and deal with issues when we run into them

1. 1. Notes next meeting: https://pad.ifcat.org/Z_J14gFyRhWh8Ds02M5OrQ