210724meetingminutes

Link to pad: https://pad.ifcat.org/t65tr4z3R7iKoDxRmoCeCw?edit

21-07-2024 Team:Content Meeting

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1. 1. 1. In attendance

Chantal Dany Sahra Erik

1. 1. Link to meeting

https://meet.hack42.nl/teamcontent

1. 1. Link to pad 07-07-2024

https://pad.ifcat.org/umjrOsVnS-GVZiXQLCvbNQ?edit

1. 1. Agenda

1. Review actions from the last meeting

   - [X] Make sure you read the updated CfP [All, see below]
       - We™ will do a final proof-reading and approve the final version 21th July
   - [X] Add potential speakers to Wishlist [All]
       - We agreed that with only four members participating we'll not be giving a goahead for any of the names on the wishlist today.
       - Next time however we plan to mark which speakers we are ready to green-light.
   - [X] Milliways proposal, what are the next steps? 
       - Erik proposes he talks to Milliways re: the first reponse of team Content (discussion today and Dany's email) and engages Team:Content on the mailing list to move things along
       - There is discussion on whether to treat Milliways like one of the large tents or like one of the small village tents. Need to revisit.
   - [ ] Get Pretalx to Production environment [MifareLady, Team:Sysadmin]
       - Agreement to move forward with Federated schedule idea (smaller tents in the big agenda)
       - It is unlikely that Team:Sysadmin have done that yet. Let's ask MifareLady later.
   - [X] Outline Timeline [Kirils, MifareLady]
       - 21st July decision of CFP text
       - xx August (date already agreed) CFP gets published
       - 25th May 2025 (?) CFP closes

2. Budget -> is sent to orga, waiting for reply [MifareLady]

   - Kirils replies to Boekenwuurm that tent e-mail (5JUL) is ok.
   - Milliways talks to PL on their own about paying for and supporting their tent.

4. Personal wishlist for speakers to be reached out

   - https://pad.ifcat.org/JwvzKdvfSvKG_GVnKsTsmQ?edit

5. (added during meeting) Possiblitiy of closed meetings for sensitive topics

   - The 4 agree, will need to take a formal decision on this next time. Formal decision made.

1. 1. Minutes

CFP: - Is there a pretalx instance? No not yet, Boekenwuurm is on it. - If it will be on time, are we able to go live? Yes, we have enough information. And we will give more detailed information later on.

CFP version 1.0: https://pad.ifcat.org/wf2Vhq-1R-OXCO4s0REvWw?edit

Agreed: Erik, Sahra, Dany, Chantal (from previous meeting Kirils and Jos)

Emails: Contact team:family Contact limelight when CFP is open

Speaker wishlist: https://pad.ifcat.org/JwvzKdvfSvKG_GVnKsTsmQ?edit

1. 1. action points

- [ ] check with boekenwuurm on pretalx (mifarelady) - [ ] make instructions for reviewing - [ ] plan session for blind reviewers in october - [ ] reply to the team:family email & inform them about our family ideas. (mifarelady) - [ ] Email to send to speaker wishlist (explain WHY2025 and invite for speaking/art/village)