210525meetingminutes

21-05-2025 Team:Content Meeting

Note: In Wiki markdown please, to save cleanup time when publishing on WHY Wiki

Minutes taken by: Dany

In attendance

Dany, MifareLady, Nancy, Tony, Erik, Nicolas.

Link to meeting

https://meet.why2025.org/teamcontent

Link to Minutes 09-04-2025

https://pad.ifcat.org/ZJ2gZXEXQd6cBn7fbf33wg https://wiki.why2025.org/090425meetingminutes

Other relevant links

• CFP text: https://pad.ifcat.org/wf2Vhq-1R-OXCO4s0REvWw
• Speaker wishlist: https://pad.ifcat.org/JwvzKdvfSvKG_GVnKsTsmQ

• Information gathering doc: https://pad.ifcat.org/210hJqsfRIOkZSGxBjX6YA (order requests are in here)
• (Blind) reviewer manual: https://pad.ifcat.org/8QfXxCdiQh2772DvH4nLfw - 2 weeks
• Speaker reach out text: https://pad.ifcat.org/KIRA2h4GT7anABT6AAXb2g - Done
• CFP review process: https://pad.ifcat.org/XC1kELsbTH2EJdVTYyC_iQ - 2 weeks

Notes from last meeting

• subteams need to be set up and structured
• *Review, suggested lead: Hugh? (Kirils wil ask)
• *Heralds, suggested lead: Katzazi (Kirils wil ask)
• *Speakerdesk, suggested lead: someone from the Content team?

Lets invite some people/

• Erik shows a work in progress for a halfnarp-like feedback to gather info from visitors to gauge popularity of submissions

Agenda Items

- Subteam creation - Speakerwishlist idea for stage names: (from the orgameet)

• We could use the names of galaxies for the stages. Andromeda stage, Milky way stage, Triangulum stage.

in person orga meet: https://wiki.why2025.org/Orga_Meet_21_June_2025

Meeting Notes

• Subteams: We don't really need a dedicated review lead. We still have an opening for speakerdesk lead
• * Kirils has reached out to Katzazi, they agreed to take heralds lead
• Reviews: pretalx wil randomize reviews, but we want to assign highly tecnical talks to specific people.
• * Organise a kick off meet, video it to make available for on demand. Tuesday 27th may 19:00 - @MifareLady
• Sysadmin is installing Erik's plugin (pretalx LLM for categorizing)

• Comms between PL and Team:Content. Nancy is a bit worried and feels room for improvements examples: No reach-outs from Content to PL about help needed, speaker reach outs etc. Not entirly sure why the specific case that Nancy mentionend in signal chat fell through the cracks.

• On stagenames: we want something ABCD-ish.
• * Andromeda, Brachium, Cassiopea, Delphinus (3 constellations one binary star)

• Soft close CFP form. We need to change message and adjust settings in Pretalx. So invited speakers can submit after 25th May.

To Do

• Set up blind reviewer team in pretalx - @MifareLady
• Set up blind reviewer kick off, 27-05-2025 19:00 - @MifareLady
• Reach out to Tim by email - @Nicolas

Next Meeting

04-06-2025